joseph khair, Admin Assistant for IF&S Manager

joseph khair

Admin Assistant for IF&S Manager

Saudi Arabian Chevron Inc

Location
United States
Education
Bachelor's degree, Accounting
Experience
22 years, 5 months

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Work Experience

Total years of experience :22 years, 5 months

Admin Assistant for IF&S Manager at Saudi Arabian Chevron Inc
  • Kuwait - Al Zour Mina Saud
  • My current job since November 2007

I have started with Chevron as a Typist till I was promoted to admin assistant in 2012 . 2014 I was appointed as Admin Assistant for IF&S Manager.
I am handling all kinds of tasks related to secretarial role such as:-

1- Preparing monthly timesheet and reviewing access reports for 184 Employees.
2- Preparing internal memos to employees and Letters to Governmental Authorities, Ministry of Oil, KNPC & Contractors.
3- preparing monthly reports, statistics and assist in the department budget, objectives, Performance Evaluation.
4- Preparing for monthly department meeting, agenda preparation, presentation, external meetings coordinating, booking hotel & ticket thru the travel agent, transportation to & from the airport.
5- Responsible for Keeping a balanced stock of the stationary and commissary for our Department.
6- Managing all maintenance requests using JDE system & emails to other departments.
7- Managing all Purchase requests using ARIBA system
8- Managing all department invoices reviewing, coding & submitting through ARIBA system.
9- Creating data base for the gate passes system through IDTEL system, design and assist the Passes section in any technical issues.
10- Responsible for recruitment procedures, medical examination and all other details till their joining date.
11- Creating & Maintaining an updated history data base for all our employees. ( joining date/ position/PMP rate/certificates/nationality/Birth date/ GOSI No./Civil ID)
12- Contract coordinating for 3 Major manpower contracts involving 160 contract employee ( Firefighters / Security men).
13- I act as the Information Risk Management Coordinator for IF&S Dept.
14- Creating & maintaining a filing system hard & soft copies.
15- Continuous communication with another 15 departments in SAC, Fire & Security for the Joint Operations - JO using outlook emails, phone calls and annual gathering.

Executive Secretary at Ghassan A. Al- Khalid Co.
  • Other
  • May 2006 to November 2007

Handling all kinds of correspondances, document filing, maintaining stationary stock and reordering, receiving phone calls and guide them to the right person, preparing monthly timesheets & attendance reports monthly basis. Preparing the sub contractors payments and also working on the contractual specifications .

Jr. Accountant at Kuwait Glass Center
  • Kuwait
  • December 2005 to April 2006

Responsible for the doubtful debts recovery, data base entry, cash & expenses reports

Front Office Receptionist at Luis Cruze Lines
  • Cyprus
  • January 2002 to July 2005

I was responsible for the tourists check in and check out, handles any guest complaint, facilitate their visit and support them, act as life guard team leader in drills.
responsible for all the correspondances between the captain and the head office.

Jr. Accountant at Seidhom company for Printing materials & Inks
  • Egypt - Cairo
  • January 2002 to November 2002

Assisting in all monthly & yearly reports and the budget preparation, making the monthly inventory for the stock & cash

Front Office Receptionist at Soft Pro. Co
  • Egypt - Cairo
  • June 2001 to December 2001

Dealing with all tourists from all nationalities, helping them by giving the requested information & directions plus participating in all kinds of drills & group leading.

Education

Bachelor's degree, Accounting
  • at Ain Shams University
  • June 2001

Studied four continuous years without a stop and always having excellent grades in accounting, statistics, english and management.

Specialties & Skills

Accounting
JDeveloper
Public Relations
Microsoft Office
Writing 80 WPM
MS Office
MS Advanced Excel
Powerpoint
Microsoft Outlook
photoshop
English Language
Team leader skills
communication skills
priorities organizing
Problem Solving Skills

Languages

Arabic
Expert
English
Expert

Training and Certifications

Basics of Budgeting (Training)
Training Institute:
Saudi Arabian Chevron
Date Attended:
August 2015
Duration:
4 hours
Providing Effective Feedback (Training)
Training Institute:
Saudi Arabian Chevron
Date Attended:
May 2014
Duration:
4 hours
Succeeding as an Administrative Assistant (Training)
Training Institute:
Saudi Arabian Chevron
Date Attended:
May 2014
Duration:
2 hours
Fast Reading (Training)
Training Institute:
Saudi Arabian Chevron
Date Attended:
June 2014
Duration:
24 hours
IRM Data Privacy (Training)
Training Institute:
Saudi Arabian Chevron
Date Attended:
June 2008
Duration:
2 hours
Developing Effective Forms in Microsoft Office InfoPath 2007 (Training)
Training Institute:
Saudi Arabian Chevron
Date Attended:
September 2008
Duration:
1 hour
Fire Extinguishers (Training)
Training Institute:
Saudi Arabian Chevron
Date Attended:
September 2013
Duration:
4 hours
ABU Fire Warden Training (Training)
Training Institute:
SAC Training Center
Date Attended:
December 2013
Duration:
8 hours
Elementary First Aid (Training)
Training Institute:
The Arab Academy for Science and Technology and Maritime Transport
Date Attended:
March 2003
Duration:
16 hours
1st Aid & CPR (Training)
Training Institute:
Saudi Arabian Chevron
Date Attended:
December 2013
Duration:
8 hours
Personal Survivor Techniques and Search and Rescue (Training)
Training Institute:
The Arab Academy for Science and Technology and Maritime Transport
Date Attended:
February 2003
Duration:
40 hours
Information Protection (Certificate)
Date Attended:
January 2008
Valid Until:
January 9999
Crowd Management (Training)
Training Institute:
Pireaus Maritime Training Center
Duration:
16 hours
Advanced Excel/Dashboard Excel (Certificate)
Date Attended:
May 2012
Valid Until:
January 9999
Defensive Driving (Training)
Training Institute:
Saudi Arabian Chevron
Date Attended:
September 2013
Duration:
4 hours
Fire Prevention & Fire Fighting (Training)
Training Institute:
The Arab Academy for Science and Technology and Maritime Transport
Date Attended:
February 2003
Duration:
40 hours
Intermediate Stage - Level 304 (Certificate)
Date Attended:
April 2004
Valid Until:
May 2004

Hobbies

  • classic music, football, billiard, table tennis and bowling