joseph khair, Admin Assistant for IF&S Manager

joseph khair

Admin Assistant for IF&S Manager

Saudi Arabian Chevron Inc

Lieu
Etats Unis
Éducation
Baccalauréat, Accounting
Expérience
22 années, 5 mois

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Expériences professionnelles

Total des années d'expérience :22 années, 5 mois

Admin Assistant for IF&S Manager à Saudi Arabian Chevron Inc
  • Koweït - Al Zour Mina Saud
  • Je travaille ici depuis novembre 2007

I have started with Chevron as a Typist till I was promoted to admin assistant in 2012 . 2014 I was appointed as Admin Assistant for IF&S Manager.
I am handling all kinds of tasks related to secretarial role such as:-

1- Preparing monthly timesheet and reviewing access reports for 184 Employees.
2- Preparing internal memos to employees and Letters to Governmental Authorities, Ministry of Oil, KNPC & Contractors.
3- preparing monthly reports, statistics and assist in the department budget, objectives, Performance Evaluation.
4- Preparing for monthly department meeting, agenda preparation, presentation, external meetings coordinating, booking hotel & ticket thru the travel agent, transportation to & from the airport.
5- Responsible for Keeping a balanced stock of the stationary and commissary for our Department.
6- Managing all maintenance requests using JDE system & emails to other departments.
7- Managing all Purchase requests using ARIBA system
8- Managing all department invoices reviewing, coding & submitting through ARIBA system.
9- Creating data base for the gate passes system through IDTEL system, design and assist the Passes section in any technical issues.
10- Responsible for recruitment procedures, medical examination and all other details till their joining date.
11- Creating & Maintaining an updated history data base for all our employees. ( joining date/ position/PMP rate/certificates/nationality/Birth date/ GOSI No./Civil ID)
12- Contract coordinating for 3 Major manpower contracts involving 160 contract employee ( Firefighters / Security men).
13- I act as the Information Risk Management Coordinator for IF&S Dept.
14- Creating & maintaining a filing system hard & soft copies.
15- Continuous communication with another 15 departments in SAC, Fire & Security for the Joint Operations - JO using outlook emails, phone calls and annual gathering.

Executive Secretary à Ghassan A. Al- Khalid Co.
  • Autre
  • mai 2006 à novembre 2007

Handling all kinds of correspondances, document filing, maintaining stationary stock and reordering, receiving phone calls and guide them to the right person, preparing monthly timesheets & attendance reports monthly basis. Preparing the sub contractors payments and also working on the contractual specifications .

Jr. Accountant à Kuwait Glass Center
  • Koweït
  • décembre 2005 à avril 2006

Responsible for the doubtful debts recovery, data base entry, cash & expenses reports

Front Office Receptionist à Luis Cruze Lines
  • Chypres
  • janvier 2002 à juillet 2005

I was responsible for the tourists check in and check out, handles any guest complaint, facilitate their visit and support them, act as life guard team leader in drills.
responsible for all the correspondances between the captain and the head office.

Jr. Accountant à Seidhom company for Printing materials & Inks
  • Egypte - Le Caire
  • janvier 2002 à novembre 2002

Assisting in all monthly & yearly reports and the budget preparation, making the monthly inventory for the stock & cash

Front Office Receptionist à Soft Pro. Co
  • Egypte - Le Caire
  • juin 2001 à décembre 2001

Dealing with all tourists from all nationalities, helping them by giving the requested information & directions plus participating in all kinds of drills & group leading.

Éducation

Baccalauréat, Accounting
  • à Ain Shams University
  • juin 2001

Studied four continuous years without a stop and always having excellent grades in accounting, statistics, english and management.

Specialties & Skills

Accounting
JDeveloper
Public Relations
Microsoft Office
Writing 80 WPM
MS Office
MS Advanced Excel
Powerpoint
Microsoft Outlook
photoshop
English Language
Team leader skills
communication skills
priorities organizing
Problem Solving Skills

Langues

Arabe
Expert
Anglais
Expert

Formation et Diplômes

Basics of Budgeting (Formation)
Institut de formation:
Saudi Arabian Chevron
Date de la formation:
August 2015
Durée:
4 heures
Providing Effective Feedback (Formation)
Institut de formation:
Saudi Arabian Chevron
Date de la formation:
May 2014
Durée:
4 heures
Succeeding as an Administrative Assistant (Formation)
Institut de formation:
Saudi Arabian Chevron
Date de la formation:
May 2014
Durée:
2 heures
Fast Reading (Formation)
Institut de formation:
Saudi Arabian Chevron
Date de la formation:
June 2014
Durée:
24 heures
IRM Data Privacy (Formation)
Institut de formation:
Saudi Arabian Chevron
Date de la formation:
June 2008
Durée:
2 heures
Developing Effective Forms in Microsoft Office InfoPath 2007 (Formation)
Institut de formation:
Saudi Arabian Chevron
Date de la formation:
September 2008
Durée:
1 heure
Fire Extinguishers (Formation)
Institut de formation:
Saudi Arabian Chevron
Date de la formation:
September 2013
Durée:
4 heures
ABU Fire Warden Training (Formation)
Institut de formation:
SAC Training Center
Date de la formation:
December 2013
Durée:
8 heures
Elementary First Aid (Formation)
Institut de formation:
The Arab Academy for Science and Technology and Maritime Transport
Date de la formation:
March 2003
Durée:
16 heures
1st Aid & CPR (Formation)
Institut de formation:
Saudi Arabian Chevron
Date de la formation:
December 2013
Durée:
8 heures
Personal Survivor Techniques and Search and Rescue (Formation)
Institut de formation:
The Arab Academy for Science and Technology and Maritime Transport
Date de la formation:
February 2003
Durée:
40 heures
Information Protection (Certificat)
Date de la formation:
January 2008
Valide jusqu'à:
January 9999
Crowd Management (Formation)
Institut de formation:
Pireaus Maritime Training Center
Durée:
16 heures
Advanced Excel/Dashboard Excel (Certificat)
Date de la formation:
May 2012
Valide jusqu'à:
January 9999
Defensive Driving (Formation)
Institut de formation:
Saudi Arabian Chevron
Date de la formation:
September 2013
Durée:
4 heures
Fire Prevention & Fire Fighting (Formation)
Institut de formation:
The Arab Academy for Science and Technology and Maritime Transport
Date de la formation:
February 2003
Durée:
40 heures
Intermediate Stage - Level 304 (Certificat)
Date de la formation:
April 2004
Valide jusqu'à:
May 2004

Loisirs

  • classic music, football, billiard, table tennis and bowling