Personal Assistant to the Managing Director
Amusement Whitewater LLC
Total years of experience :9 years, 8 Months
Manage and maintain the M.D. diary daily, email account and confirm appointments.
Attending to, incoming and outgoing telephone calls for clients in behalf of Managing Director as deemed necessary.
Prepare correspondence on behalf of the M.D., including the drafting of general replies to email.
Receive incoming fax/letters, emails, messages and couriers in behalf of the Managing Director
Organize meeting internal and external.
Assists in Purchasing/Logistics and Admin as deemed necessary.
Prepare correspondence for employees as per required from HR Department i.e. leave notification, increments, termination, appointment, NOC, salary certificate, etc. when required for approval.
Manages the Managing Director filing system especially confidential documents, accurate record of papers and electronic correspondence.
Ensures Managing Director is fully briefed on, or prepared for, any engagements he is involved in.
Ensure guests meeting with the Managing Director are well taken care of.
Assists with the preparation, compilation and finalization of company documents, i.e. project proposals, project financing, etc.
Scrutinize documentation, i.e. LPO, cheques, payment voucher etc. before submission for signature of the Managing Director.
Coordinate with Department Heads with regards to staff workloads, documentations and other things that concerns company workloads.
Coordinate travel and accommodation requirements for business and private travel and ensure arrangements in place for the Managing Director's match his requirements.
Coordinate and assist with HR department regarding work permit, visa processing (cancellation, renewal, and medical test) of the employee.
Facilitate and assist Managing Director's personal documentation, i.e. wife’s visa application, contractor for his real estate, mobile phone provider, bank transaction (deposits, withdrawal, credit cards, cheque preparation)
Reconciliation of his bank statement and other personal account, i.e. credit card, bank account statement and etc.
Focal point of company email address for incoming email and distributes to the accountable person per department.
Facilitate and assist the recruitment process by clarifying competency requirements with Heads of Departments.
Arranges job interviews and draws up shortlist of possible candidates for consideration.
Creates and maintains company organization chart.
Prepares cheque payment and receipt for supplier and contractor for M.D.’s expenses made property maintenance, vehicle maintenance & etc.
