Payroll Officer
Qatar Financial Centre Authority
Total years of experience :22 years, 11 Months
• Process the monthly salary payroll and any benefits for QFCA and subsidiaries in accordance with the payroll procedures and guidelines to ensure payments are made on time.
• Ensure all HRMS payroll transactions are approved and entered accurately in line with the Company policy and control the entire payroll process to ensure timely payments.
• Share responsibility in the alignment of compensation and benefits with the employee grading structure, assigning appropriate entitlements based on pre-determined eligibility criteria and HR Policies.
• Verify, check and make data entry of all transactions related to the change in compensation and benefits arising from promotion and merit increases in accord with approved guidelines and approved budgets.
• Verify, check and reconcile all reimbursements made to employees are in line with Company approved policies and procedures. This includes reimbursement of all expenses relating to allowances, per diem and overtime.
• Validate time sheets and accordingly process payroll in coordination with Finance after ratification by the HR Manager.
• Verify, check and reconcile the computation of leaving employees final settlement package, including the end of service benefits to be paid are in accordance with the Qatari employment laws, QFC Employment Regulations and company policies.
• Ensure monthly payroll processing is relatively incident free by working closely with the Accountants to ensure all HRMS processing is error free prior to payroll processing.
• Responsible for the entry of Salary data into the HRMS in an accurate and timely manner, post the announcement of employee promotions and salary review (including merit increase)
• Ensure bonuses are calculated and paid out in accordance to the performance management system and HR policies.
Process the monthly pension contributions for Qatari and Bahraini nationals. Respond to enquiries from the General Retirement and Social Insurance Authority related to such contributions.
• Banking & Finance Functions
- Accounts payable function from preparing payment vouchers, data entry to issuing cheques
- Check, verify and process invoices, expenses claims and reimbursement
- Handle banking transactions including deposits, foreign exchange deals and telegraphic transfers
- Perform month-end close, account and bank reconciliations
- Assist in fund management
- Assist in month end financial closing
- Preparing and maintaining cash flow forecast
- Coordinate with other departments on project related financial matters
- Reconciliation of Vendor statements and Customer payments
- Provide support of auditor requirements, which may include research and reconcilement
- Liaise and prepare tax schedules and submit quarterly Goods and Services Tax (GST)
- Process PIC claim to IRAS
- Point person to external auditors
- Filling, maintaining & updating records
- Operational Support to banking & payments activities
- Ensure compliance to accounting standards and policies
- Performs ad-hoc assignments that may be required from time to time
• Human Resource/Administrative Functions
- Monthly payroll processing
- Create employment contracts(new appointments and renewals), letters and memos
- Handles new applications and renewals for employment pass (E and S Pass) and work permits in Ministry of Manpower (MOM)
- Monitors employment contracts and employment passes due for renewals or terminations
- Maintains proper documentation of payroll and employee related records
- Prepares and submit employees income details via auto-inclusion scheme (AIS) to IRAS
- Prepares and submit tax clearance for all resigned &/or terminated employees
- Provides advice/assistance to expatriates in relation to tax filing and declaration
- Initiated payroll diskette as mode of monthly payroll payment
• Operational Support to banking & payments activities in the shared services environment
• Verify and review incoming and outgoing ACH/EFT transmissions for completeness and accuracy
• Attention to detail and deadlines are very important
• Process reflected and unrecognized transactions through data input
• Track, monitor and report issues relative to incomplete transmission processing
• Identify and correct reasons for incomplete transmission processing
• Settle batch work correctly and efficiently
• Issue account maintenance requests to correct data entry errors in account setup
• Follow up in a timely matter on outstanding issues regarding electronic transmissions
• Initiate, format and confirm payment batch in Oracle
• Preparation of payroll inputs for consideration in monthly salaries
• Preparation of salaries for casual employees and vendor payments for employee related claims
• Preparation of United Kingdom Tax Report for QatarGas Secondees in UK
• Processing of Workflow claims (i.e. Business Travel Allowance Payment, Salary/Leave Advance, Loans, Educational Assistance, Medical and Dental claims and other Miscellaneous expenses) and ensure timely payment
• Upload on system the Foreign Currency Exchange Protection Payment
• Process payment to High Court, Civil Court and Sharia court
• Process final settlements of resigned/terminated employees
• Banking & Treasury
- Monitor and handle company daily cash position and weekly/monthly forecasted cash flow
- Monitor banking facility utilization (BG/LC/TR) in accordance with the credit limit provided by banks
- Responsible on term loans drawdown/roll-over, borrowings and placement of funds
- Assisting in managing foreign exchange transactions as well as its exposure
- Prepare and validate cash receipts and payments, issuing of cheques
- Preparation of foreign & local supplier payments, customer refunds
- Bank reconciliation on a daily and monthly basis
- Liaise with bankers and foreign suppliers and maintaining rapport
- Handles Petty Cash and Petty Cash Replenishments
- Monitors payment of invoices (Local Purchase Orders) from banks
• Payroll and Employee Concerns
- Monthly payroll processing
- Process final and leave settlements and ensure timely payment
- Responsible for leave, travel and gratuity accruals
- Reconciliation of leave balances i.e. annual, sick and casual leave
- Preparation of other staff payments
• Assist in month-end closing and reporting
• Manages inter-company transaction and reconciliation
• Responsible for performing start and end of day activities pertaining to the accounting section:
- Preparation of outgoing checks for clearing.
- Vouching and batching of over the counter transactions.
- Handling general office works.
- Keeping the daily books through the preparation of general ledger
Entries.
- Balancing the branch's day-end cash position and as well as the
preparation of daily financial statements.
• Receives and process incoming/outgoing pouch.
• Performed Job Enrichment Program by cross training as a teller and general services.
- Also trained as a teller (counter person); which accepts deposit (cash or check) and withdrawals or check encashment; ability to handle large cash
- Has been assigned also in the General Services section of the branch which accepts dollars or third currencies transaction (buying & selling) and telegraphic transfers, preparation of cashier's checks and remittances.
- Cross sells other bank products and services.
• Prepares month-end reports such as Miscellaneous Liability, Mishandled Accounts, Withholding Tax Declaration, Fund Level, Cost of Funds and other related reports.
• Prepares quarter-end reports such as Statement of Condition and Income Statement and other related reports.
• Performs other assignments that may be assigned from time to time.