Public Relation Officer Cum HR assistant
ALRajhi group city cool llc
Total years of experience :17 years, 3 Months
Responsible for handling and facilitating all transactions with government and semi government bodies, as well as private sector organizations.
Submit & collect all necessary documentation in order to organize all Employee official paperwork
Submission of correct documentation to the Ministry Of Labor for visa applications
Schedule staffs visa for medical and coordinates with other internal and external departments
Ensure all visa, medical and Labor permits are up to date and arrange timely renewal
Ability to multitask & priorities issues to be resolved, Established contacts within UAE Department
Handling for new trade license proficient to Department of Economic Development requirements.
Review and check all work permits applications before submission to MOL to ensure visa application accuracy
Managing an employee records database notifying employees of renewal of visas etc
Responsible for processing employee family residence visas Responsible for renewing employee’s employment visa.
Processing applications payment of company bills to Electricity and Water Authority, dewa $ sewa
Responsible for submitting and processing new/renewal trade license, commercial license, ministry of economy registration, chamber of commerce registration.
Establish file Keep data input and update employee information on the visa process system
Regularly obtain employee list from MOL site ( E, Natawasel) and Immigration Department up on request from Gm
Submit to Finance department bill sheet of all visa and work permits cost.
Responsible for submitting report of all visas under process.
Present the visa approval list right upon its release from Ministry of Labor.
Responsible for obtaining the original visa (pink visa) Deposit visas at the airport.
Responsible for submitting labor card receipts after submission to MOL
Responsible for submitting all signed labor contract by employees to MOL
Renew and maintain all company's leases in the U.A.E before its expiry, which includes offices, company apartments.
Responsible for following up on receiving actual labor contract and labor card and trace the Ministry of Labor in the event the labor contract were not delivered within the time frame
Deal with general enquires regarding PRO functions promptly and efficiently to enhance the level of department service
Provide service, support and assistance to new and existing employees on their requirements such are Driving license, Car registrations, help to facilitate new comers in finding accommodation legal requirements to ensure that PR services are provided as required.
Typing Amendment Memorandum Of Associations (AMOA) in Arabic Language
Typing request to Notary Public For Issue true copy (MOA) or (AMOA)
Arrange for attestation of legal documents such birth certificate education certificate…etc
Take, submit & collect all necessary documentation in order to organize all Employee official paperwork.
Represent the Company at locations such as the Police Station, Airport, Hotels, Embassies, Ministries/Municipalities, rera & other significant Departments & in accordance with services such as mobile & landline phone services (connections/disconnections/repairs), mail, electricity
Accompany the employee as they exit the country.
Collect and Provide periodical updates from the government authorities on all Labor and immigration rules to keep the HR department abreast of the changes in the rules and procedures.
Accurate preparation of documents according to the requirement of the legal authorities.
Maintain confidentially and security of company employee document at all time.
Act as petty cash holder for government relation financial requirements.
• managing an employee records database notifying employees when renewal of visas etc
Arrange visa (work permit, husband sponsored visa, visit visa etc.) for expatriates
Schedule staff visa, medical, coordinating with other internal and external departments
Collect all appropriate documentation necessary for visa and permits required to be processed
Organize visas for holiday and business related travel for managers as required
Responding to staff queries on Visa/ Labor/ Passport related matters. Ensure all visas, medical and labor permits car registration are up to date and arrange timely renewal. Assist in all general inquiries concerning labor and immigration matters. Insures all license & chamber of commerce membership are up to date & arrange timely renewal.
• Typing Of Amendment Of Associations and Attested in public notary
• Take, submit & collect all necessary documentation in order to organize all Employee official paperwork.
Arrange medical tests, passports, memos, promotional draws and fine resolution.
Represent the Company at locations such as the Police Station, Airport, Hotels, Embassies, Ministries/Municipalities & other significant Departments & in accordance with services such as mobile & landline phone services (connections/disconnections/repairs), mail, electricity
Accompany the employee as they exit the country.
