Buyer / Sales Coordinator
Al Mazroui Trading and General Services LLC - Oilfield Division
Total years of experience :22 years, 1 Months
Receives inquiries from clients, determining the customer requirements and review specifications.
Search for suppliers/manufacturers/products as per client's requirements.
Prepares proposal/quotations for submission to client.
Prepares purchase orders to the supplier.
Monitors delivery and coordinate with supplier and client for the delivery schedule.
Responsible for shipment of materials and related documents via airfreight or courier.
Check correctness of shipping documents such as Bill of Lading, Certificate of Origin, Shipping Invoice and Packing List.
Prepares request for duty exemption letter, issue delivery note and sales invoice.
Arrange timely delivery of materials to the client.
Prepares month-end and year-end report on Inquiries, Purchase Order & Delivery Status.
Responds to queries from Finance with both accurate and timely information.
Responsible for proper procurement documentation and the maintenance and upkeep of all working files.
Performs other duties as assigned.
Prepares letter of correspondence as requested by immediate supervisors and managers.
Maintains sound business relationship with all vendors and clients.
Market the assigned industrial courses through telephone and email. (Industries include oil & gas, power, engineering & construction entities.)
Manage all files and documents for the training course.
Answer all telephone queries, prepare and reply to all business correspondence.
Coordinate registration, requirement for visa processing (if required), case studies, hotel reservations & transportation to the delegates.
Report directly to the Supervisor, Training Manager and to the General Manager (if needed).
Arrange training venues, check training materials and equipment, prepare forms.
Represent the company during the actual training courses held at various hotel venues in UAE.
Render assistance to the course instructor and delegates.
Assist the Executive Secretary of the General Manager and perform duties like: Placing indent orders, Monitor/check all shipping documents like Commercial Invoice/Packing List/Bill of Lading pertaining to materials for shipment; Prepare written correspondence; Coordinate with Suppliers (local and abroad) on shipment schedule and all necessary documents needed. Inquire and request quotation via phone and internet on materials/items needed for production; Prepare Reconciliation Report on company and customer’s packaging materials.
Monitor deliveries for customers and coordinate with them on their daily and weekly requirements.
Prepare documents like Delivery Receipts and Issuance Slip used for delivery transactions.
Prepare Daily Delivery Transaction Report.
Attend/handle phone inquiries and walk-in inquiries of customers.
Organize and file all related work documents manually and electronically.
Perform other duties that may be assigned by Superiors.
Responsible in preparing check vouchers and issuance of checks for Company’s expenses.
Prepare Accounts’ (Savings and Corporate) Daily, Monthly and Yearly Transaction Report.
Responsible in Bank and Book Reconciliation.
Responsible in processing, opening, closing of Bank Accounts and other related Bank transactions.
In-charge in doing the Inventory of Branches of the Company as well as the processing and negotiation of Contracts of Lease for new branch sites and represents the company in the negotiation and necessary transaction with the Lessor.
Responsible in “Send Money” and “Pay Out Money” transactions (through the Internet).
Responsible in preparing the Daily and Monthly Reconciliation Report.
Perform administrative duties assigned by the General Manager such as: Prepare and draft all written correspondence; Interact with clients and attend to phone calls intended for the Manager as instructed; Maintain and secure confidential files; Arrange meetings and remind the Manager on other scheduled appointments as recorded on the Manager’s calendar; Do regular reporting and coordinate with the Manager on other related duties as assigned.