Office Manager
MTE Studios FZ LLC
Total years of experience :20 years, 6 months
- Finance
• Handling the MTE Studios UAE Company accounts, cheques, remittances, and maintaining records.
• Update the Accounts Receivable statement with funds received from the client and preparing reconciliation statements every week.
• Regular follow-up on payments due from clients.
•Preparing client invoices and getting approval from management.
•Deposit AED/USD cheques in the bank
•Liaise with banks for queries relating to the transactions in the bank statements
•Prepare documentation for company audit.
- Human Resources
•Interact with new recruits for compilation of their personal details
•Processing of payroll and end of service benefits.
•Preparation of Employment contracts, Employee headcount report, Salary certificates, timesheets.
•Maintaining records of Annual / Sick leave.
•Update employee files and records
- Administrative duties
•Maintain and update the petty cash statement
•Handle office expenses, stationery and pantry requirements
•Informing the Group about public holidays
•Sorting and distribution of incoming and outgoing mail
•Creating, Managing and Filing highly confidential files and records
•Organizing hotel bookings travel arrangements for Directors, Line Managers and employees.
•Make local bill payments (telephone, mobiles)
•Preparation of expense statements, obtaining approval and arranging for payment
•Keeping a track of newspaper articles featuring MTE Studios and forwarding a copy to the Directors.
•Setting up appointments for the Directors and arranging conferences and meetings
•Visa documentation and processing for the free zone. Arranging for visit visas for Saudi, Schengen and South African states.
•Keeping a track of the expiry of the Trade license, Lease renewal, Office insurance and accordingly get it processed
Conduct degree verifications and employment checks for the Ministry of Labour (U.A.E) and the British High Commission respectively for obtaining employment visas.
Liaise with the PRO’s to develop and follow up system with respect to visa and other aspects and responsible for alteration in classified data on the Ministry of Labour database system.
Also handled administrative and HR related duties like: -
Screening CVs and conducting detailed background checks for employees.
Conduct Induction and training sessions for new recruits
Registering and calculating the leave balances of the employees.
Preparing expense statements, handling petty cash, stationery, invoices, travel arrangements and hotel reservations.
Familiar with UAE Labour laws with regard to visa and end of service benefits.
Working with the Outward Remittance section in the Centralized Trade and Exchange Department (CTX).
Scrutinizing and processing of outward remittances and processing of inward remittances.
Follow up with branches for documentation in compliance with exchange control regulations
Monitoring of Nostro statements.
Purchase/Sale of forex (TC’s/Currency Notes & Coins).
Handling Cheque, TC collections and follow up for realisation.
Nostro reconciliation.
Batch capturing/Batch checking
Responsibilities included:
Preparing classified client reports for a major client based in Singapore and maintaining a MIS for personal reference.
Getting education, employment, professional and database checks (using Factiva and other internet based tools) done from employers and education institutions outside India.
Preparing payment invoices on monthly basis for Clients.
Directly Co-coordinating with the client with regard to insufficiencies and timely delivery of reports..
Conduct thorough research in case of Negative cases.
Conducting training sessions for team members.
First Class.