Executive Assistant
Akar Properties LLC
Total years of experience :22 years, 1 Months
Managing all executive level administrative tasks including scheduling meetings and conference calls, and arranging travel.
Assisting in development of executive level reports and presentations.
Adeptly handling incoming communications and respond to internal requests for information on a timely basis.
Handling sensitive and confidential information with discretion.
Meeting with individuals, special interest groups and others on behalf of management.
Developing an innovative records management system to process executive travel-related accounting documentation.
Editing all correspondence and documents for management.
Filing and retrieving all corporate documents and reports
Assisting on Human Resource:
Assisting with recruiting of employees through candidate assessment and pre-screening
Monitoring daily attendance of the staff
Monitoring scheduled absences such as holidays or travel and coordinating actions to ensure the staff absence has been adequately covered off to ensure continuity of services.
Preparing notices and advertisements for vacant staff positions
Assisting in travel booking of the staff
• Attend to MD’s guests and E-mails; update his contacts and business cards arrange his meetings, appointments
• File, organize, update documents and maintain record of travel plans and selected personal documents of the MD and his family. Ensure that their Driving Licenses, Insurance cards, ID’s, Visas and Passports, and all travel documents are updated at all times.
• Organize, arrange, coordinate and monitor MD’s office supplies, utilities and personal needs.
• Maintain record of travel plans and selected personal documents of the MD and his family and attend to all their travel details when due.
• Updating the Skywards and other frequent flyers program for MD and his family
• Coordinate with Sales Department in identifying business opportunities and trips that may involve MD for possibility promoting company’s interests.
Canvassed prices of requisitioned materials from various suppliers and obtains quotations prior to approval of the purchase order.
Placed orders with the suppliers and expedites the prompt deliveries of materials and supplies.
Submitted the suppliers’ invoices and billing statements for proper checking with approved purchase orders.
Researched on best method with vendors and suppliers to obtain the fastest delivery of the most economical prices.
Prepared cost analysis studies for future use of the Purchasing and other departments
My GPA is 1.75 from the highest of 1.0 in our University. I was an academic scholar for 3 semesters. I had my internship with all of the departments in Holiday Inn in Manila, Philippines and had 1.0 grade.