Document Controller
Khayyat Contracting and Trading
مجموع سنوات الخبرة :20 years, 9 أشهر
•Dealing with the suppliers and with the different KCT Projects.
•Preparing the Purchase Order (International and Local PO).
•Receiving and maintaining the files such as Purchase Requisition, Local and International Purchase Orders, Request for Payment.
•Making the transmittal forms for each document to be forwarded to other Department.
• Make sure that every confidential matter will be handled with complete discretion.
• Preparation and processing of correspondence / memorandums from the Main Contractor and Sub-contractors.
• Ensures every document including method statements, material submittals, ITP’s ( Inspection and Test Plan ), construction drawings, internal forms, letters, purchase requests etc. will be sign by the Managers (signatories) on time.
• Preparation of Purchase Request.
• Maintaining Office forms such as leave form, request for courier, server access, suspense payment, request for stationery, request for computers, laptops etc. and business card request forms.
• Answering calls in a professional manner to ensure a high level of Customer Service at all times .
• Responsible for the Stationery Request purchase and inventory.
• Arrange appointments and meeting rooms for visitors.
• Maintain well-organized files.
• Additional responsibilities assigned as required.
(DOCUMENT CONTROLLER)
• Prepare all the materials submittal to be approved by the main contractor.
• Research all the requirements for the materials submittal thru internet (ISO Certificates, Catalogues with complete specifications)
• Maintain office filing system and updates company’s documents.
• Receiving all incoming documents.
(AUTOCAD OPERATOR)
• Doing all the revisions of the drawing plan
• Changing the text in the title block.
• Double check the BOQ from the drawing.
JOB DESCRIPTION
• Maintain office filing system and updates company’s documents and correspondence
• Keep the Personal files of the employees.
• Correspondence thru email with the foreign & local suppliers and customers.
• Maintain office equipment, and keep office area organized
• Monitor the time in & out of all employees.
• Responsible for office equipment, scheduling maintenance, supplies, etc
• Receive guests at reception
• Primary office contact for conference inquiries (registration, logistics, etc)
• Routine Secretarial duties travel and hotel bookings
• Answer, respond to and route phone calls
• Making Quotations, Delivery Notes, Invoices, Stock report, Purchase Order & Letters for the Customers & Suppliers
• Responsible for the preparation of Petty Cash Summary.
• Maintains drivers’ schedule, dispatches drivers. Reviews vehicle usage logs and compiles Home-To-Work log.
• Order all office supplies needed
JOB DESCRIPTION
• Maintain office filing system and updates company’s documents and correspondence
• Maintain office equipment, and keep office area organized
• Responsible for office equipment, scheduling maintenance, supplies, etc
• Receive guests at reception
• Primary office contact for conference inquiries (registration, logistics, etc)
• Routine Secretarial duties travel and hotel bookings
• Answer, respond to and route phone calls
• Maintains drivers’ schedule, dispatches drivers. Reviews vehicle usage logs and compiles Home-To-Work log.
• Order all office supplies needed.
JOB DESCRIPTION
• Print attendance slips from the Bundy clock
• Check the corresponding time in and out of the employees
• Check for the vacation/sick leave of each employees with absences
• Check for late and under time if any
• Prepare schedule of deductions for each employees
• Assisting the in-charge for the payroll processing, print and forward to Executive Vice President and President for approval and final payments.
• Prepare monthly report of absences for Bright Maritime Officers and Staffs
JOB DESCRIPTION
• Answer, respond to and route phone calls
• Receive guests at reception
• Maintain office files and office equipment, and keep office area organized
• Buy all office supplies
• Primary office contact for conference inquiries (registration, logistics, etc)
• Responsible for office equipment, scheduling maintenance, supplies, etc
JOB DESCRIPTION
• Answer, respond to and route phone calls
• Receive guests at reception
• Maintain office files and office equipment, and keep office area organized
• Buy all office supplies
• Primary office contact for conference inquiries (registration, logistics, etc)
• Responsible for office equipment, scheduling maintenance, supplies, etc