Khaled zaki, Procurement Supervisor

Khaled zaki

Procurement Supervisor

Almalath Alarabia ltd.co.

Location
Saudi Arabia
Education
Bachelor's degree, Accounting
Experience
16 years, 3 months

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Work Experience

Total years of experience :16 years, 3 months

Procurement Supervisor at Almalath Alarabia ltd.co.
  • Saudi Arabia - Riyadh
  • My current job since June 2023

•Performing all procurement activities including pre-qualification, negotiating supplier agreements, preparation of contracts and tender management
•Interact daily with presales and projects teams to understand the needs of the running projects or clients' deals.
•Receive and review requests for samples RFS, requests for proposals RFP and purchase requisitions.
•Managing the procurement module on Odoo ERP i.e., the creation of purchase orders and their cycle approval
•Negotiating with external vendors to secure advantageous terms (Payment terms-Delivery terms-Lead time-Warranty-Service duration .. Etc.)
•Creating procurement policies and procedures, documentation cycle, and workflow chart for risk management and mitigation
•Devising and using fruitful procurement and sourcing strategies for cost reduction and acquiring credit facilities
•Coaching vendor management process and designing a well-maintained database for it.
•Follow up closely with finance for SOA reconciliations, LCSs opening and payment transfers
•Supervise relevant procurement activities logistics and customs clearance.

Logistics and customs supervisor at Riyadh food industries co. "A part of Othaim markets co."
  • Saudi Arabia - Riyadh
  • August 2016 to March 2023

•Responsible for relations with shipping lines, forwarders, customs brokers, 3PL service providers, foreign suppliers, governmental authorities, and all parties of customs clearance process
•Daily follow-up of inbound shipments with customs clearance brokers and do field visits to ports and governmental authorities to expedite clearance of goods
•Receive and review shipping documents and their attestation to ensure that it is comply with the customs regulations, then create a new professional file and hand it over to the broker
•Submit for the required governmental permissions of import (SFDA, SABER, Ministry of Industry portal SENAEI, FASAH portal, ZATCA, etc.) and obtain it in advance before shipping of goods to avoid carrying demurrage or detention
•Orchestrating the delivery and flow of containers/LCL/Air shipments between ports/borders and company warehouses and close follow-up with store managers for the purpose of fast offloading and so sending back the empty containers to customs yard, avoid goods/container damages
•Perform custom classification for all imports (HS code)
•Submit to the customs authority a request of customs exemption for the list of import materials and also submit for renewal when validation ends, claim for custom drawback for imports, and follow-up until final acquiring from Customs authority
•Regularly review freight, clearance, and transport prices, negotiate and conclude contracts with shipping agents and customs brokers at the best prices
•Overcome any obstacles that suddenly emerge during the shipping process and customs clearance procedures due to the tough governmental restrictions and conditions
•Periodic review of the regulations, restrictions, and new customs circulars in the KSA
•Coordinate with finance dept. for the payment of dues to brokers and shipping agencies

Foreign purchasing supervisor at Jeraisy Group co (Jeraisy furniture factory)
  • Saudi Arabia - Riyadh
  • December 2012 to December 2015

• Work closely with the technical office to help achieve the preset production plan’s required standard/customized material and so material reorder level
• Receive and review requisitions in terms of technical specifications, quantities and container capacity and guide foreign purchasing team to issue the purchase order upon reviewed
• Searching for approved international suppliers; implement selection considering price, quality, lead time, delivery and payment terms, production volume, reputation and history
• Send price inquiries to international suppliers and negotiate to achieve best material price quotation, credit facility and agree with supplier to keep the price stable as long as possible
• Analyze received quotations, price proposals and prepare price comparisons to determine reasonable prices; approve the order and follow up regarding production completion date
• Communicate with the shipping lines/forwarders to calculate ocean/sea freight charges to determine whether the purchase of material, equipments are economically feasible
• Makes interaction with Finance department to check status of payments, letter of credits, Etc
• Monitor and trace goods shipping date, estimated arrival date up to actual arrival date to ensure that goods will come on planned time and in compliance with the production plan
• Examine and audit the shipping documents; follow up shipments under clearance/soon arrivals with clearance agent to guarantee smooth clearance without demurrages or detentions
• Check and maintain the order completeness for the partial shipments, non conforming products and taking the suitable action with supplier
• Supply tech office supervisor and so top management with newly discovered or invented materials and manufacturing techniques used globally
• Submit regular reports with overall work progress and department activity to the top management in order to help taking the appropriate decisions

Operation Supervisor at Al Jeri transportation co
  • Saudi Arabia - Riyadh
  • August 2011 to August 2012

• Issue daily fuel orders schedule to reservation team to submit on Aramco system and be sure that all needed quantities are recorded and consistent with the plan
• Contacts daily with branches to ensure that every branch allocated material quantity are loaded from Aramco stations as scheduled
• Follow up the delivery of orders to clients’ projects and sites on time; interacts with them inquiries, problems and work to resolve it as fast as possible.
• Coordinate with the support services department to review the validity of trucks official papers like license, Plate number, computer inspection, operation card and insurance card
• Coordinate with the quality and safety inspection organization; scheduling them visits to examine the trucks and tankers to ensure conformity with SASO and Aramco standards
• Monitor beside of fuel sector the operation activity of dump, bulk trucks for construction sector and flatbed trucks for commercial sector
• Supervise the monthly inventory on the fleet reserve of trucks, trailers to make sure that there is an adequate back-up will face potential deficit resulted by breakdowns or accidents
• Receive daily reports of operation, maintenance of all branches/projects and submit an activity report to top management concludes all activities of productivity, Operational capacity, Periodic maintenance and Road breakdowns

Foreign purchasing specialist at Tanta Motors
  • Egypt - Cairo
  • December 2008 to July 2011

• Responsible for material flow up, parts ordering, stock levels and damaged parts disposal
• Receives daily purchase requisitions and price requests from the technical office and correspondent with the foreign suppliers and informing those requesting with the updates
• Review quotations with the technical office regarding technical specifications, quantities, prices and the terms of payment and delivery; based on give an order confirmation to supplier
• Follow up with foreign suppliers about the production schedule and the delivery date of the material, equipments and spare parts
• Coordinate with the bank for issuance of L/Cs, remittances and keep follow up until supplier confirm receipt
• Follow up with supplier regarding the issuance, stamping and legalizing the shipping documents and review it to make sure it will conform to customs regulations
• Negotiate to get the rock bottom ocean/air freight rates and ask to get the least transit time from the shipping lines or forwarders
• Follow up with the shipping lines and custom clearance agents for loading and transport of goods from the port of load to the port of discharge until the final release of the goods
• Maintain effective and lawful insurance provisions relating to import/export activities and follow all the required procedures until the receipt/delivery of the insurance policy
• Notify the warehouse with the arrival notifications received from forwarders and ask to confirm when receipt of the goods quantitatively and technically to what is actual requested
• Submit periodic reports, annual statistics and comparisons on activities and results to the top management in order to evaluate the section performance.

Import specialist at Globelink Egypt
  • Egypt - Alexandria
  • December 2007 to December 2008

• Receive pre-alerts, routing orders, bookings from clients and sales team
• Calculate, account and provide information about the shipment such weight, dimensions, destination, quantity, type, charges, Etc
• Record, initiate data entry of the cargos to the Oracle system to ensure existing information for further processing
• Monitor estimated and actual time of arrival with airlines and shipping lines and ensure cargos has arrived as per scheduled
• Coordinate with clients regarding freight clearance instructions and procedures and prepare documentation as well to be ready submitted to customs authority
• Coordinate with the origin shipper as well as client support for any discrepancy on shipping documents
• Ensure all import arrival notices has been dispatched to clients well in advance
• Follow up with inland transporter to ensure that cargo delivered to client’s store as planned
• Resolve issues regarding cargo shortage, damage and claims proper way
• Keep management advised of developments within my responsibilities and keens on present reporting on performance required from time to time

Education

Bachelor's degree, Accounting
  • at Tanta University
  • July 2007

Bachelor of commerce - English section

Specialties & Skills

Supply Chain Management
Multitasking
Daily Operations
Oracle ERP
Microsoft Office
MS Office
Leadership skills - Personnal and communication skills - Negotiation skills
Software applications, Oracle ERP-Delta-Peach tree
Adept in use of internet and different range of e-mails

Languages

English
Expert

Training and Certifications

Accounting diploma (By the Egyptian institute for accountants and auditors) (Certificate)
Date Attended:
December 2008

Hobbies

  • Swimming - Running - Cooking