KIRSTY SALAZAR

Working alongside Sarah Reece to design and produce her business cards, packaging and marketing material.
Responsible for designing and publishing Sarah’s website.
Sourcing, booking and organising all craft fairs and events.
Main point of contact between Sarah and local businesses stocking her jewellery.
Responsible for the company accounts and all financial transactions.

Feeding, watering, litter changing, brushing, playtime.
Administering medication if required.
Taking pets to a veterinary clinic if the need arises.

Answering all incoming calls and greeting clients visiting the centre.
Booking consultations and surgical procedures.
Advising clients on all aspects of animal care, food, boarding, post-operative care, etc.
Assisting veterinarians with sample taking, x-rays, etc.
Responsible for financial transactions and balancing cash book.

Personal assistant to the Managing Director.
Producing proposals and technical submissions for prospective clients.
Responsible for creating and updating the company’s introduction and capabilities brochure.
Working with the Sales & Marketing Manager, Web Designer and Copy Writer to create the company website.
Production of the company newsletter and case studies for completed projects.
Covering reception and greeting all visitors.
Booking all company travel and accommodation.
Purchasing stationery and office consumables.
Ordering business cards, letter headed paper, etc.
First point of contact for all IT and telephony issues.
Management of the company Driver and his duties.
Production of the staff handbook and setting up of HR procedures.
Responsible for staff inductions and being point of information for all staff.
Responsible for purchasing laptops, software, etc for new starters.
Responsible for maintaining and updating staff holiday records.
Organising team events.

Supporting the Pre-Contracts and Contracts teams.
Working with the Sales and Marketing department to create a new website, company newsletter, information booklets, marketing collateral, etc.
Producing presentations for prospective clients.
Updating and distributing sales information at company and group level.
Creating and maintaining a company database.
Producing ‘new starter packs’ for all new employees.
Organising company breakfasts and team nights out.
Ordering stationery and consumables for the office.

Acting as personal assistant to the Managing Director and three Commercial Managers.
Managing the setting up of the office structure when the company launched. This included setting up IT equipment (server, pc’s, phones, internet, etc), implementing office procedures (filing, templates, etc), obtaining relevant insurance cover, ordering all stationery and consumables, setting up trade accounts, as well as any other duties that arose. I then co-ordinated four further office moves.
Continuing to support the office as above as well as all general secretarial and administrative duties including main reception.
Management of the Administrative Assistant and her duties.
Involvement in HR including the production of Contracts and salary/bonus letters, maintaining holiday records and staff induction/training.
Organising company/staff events throughout the year.
Working with the Contracts team to produce cost plans, cost reports, tender enquiries and adjudications, and programmes.
Producing proposals (in Word, Excel and Power Point) for clients/marketing and business planning.
Dealing with accounts including weekly bank reconciliation, expenses, petty cash, raising invoices, checking invoices against purchase orders, and processing payments.
Managing Health & Safety in the office and on sites. This included the implementation of new procedures, production of documents/reports/forms, files, etc, and co-ordinating the application for CHAS approval.
Working closely with site personnel to co-ordinate signage, health and safety/insurance documents, temporary telephone installation, typing of meeting minutes, operating & maintenance manuals, etc.