ADMINISTRATOR
KHARAFI NATIONAL
Total years of experience :19 years, 8 Months
• Working on Oracle ERP as a key User for QC Related Data Updating & Uploading.
• Able to interact with different levels of personnel.
• Assisting with QC Manager in all correspondence.
• Co-ordinating with AI’s / TPI’s of different companies.
• Provides administrative support to technical / QC staff.
• Reviewing incoming mail for technical / QC staff and determine course of action.
• Conducting analysis of information and reports to group or individual
• Exceptional follow up skills and detailed oriented
• Provided technical Assist in various areas of departments
• Co-ordinating with user’s/Engineers/Clients for any clarifications
• Assisting with different level personnel for QA/QC procedures (PSWI’s / TWI’s)
• Preparing own correspondence and, as requested, correspondence for others.
• Conducting analysis of information and reports to group or individual.
• Assisting with auditing.
• Collects and coordinates data needed by technical / QC staff
• Maintains records and data utilizing various automated systems which may include creating database/server, developing tracking systems/spreadsheets, setting up files, etc
• Inspection of Piping Spools for Final release.
• Package review & Package preparation for spool release.
• NDT coordination of Piping Spools for GC’s 03, 04, 06, 07, 08.
• Working on Oracle ERP as a key User for Data Updating using Data Loader through MS Access.
• Working on MS Excel & MS Access for Updating
• Installation of software’s.
• Microsoft Outlook configuration in organisation.
• Managing System performance.
• Working with MS PowerPoint for Paper Presentations for conferences/seminars for different clients.
• Trouble shooting as well as managing the performance of the software
Sourcing of candidates based on the company requirements.
Arranging and coordinating interviews at all levels with the HOD's.
Making offers and managing salary negotiations.
Managing and coordinating joiner procedures and formalities for new candidates.
Managing the recruitment database and keeping candidates updated with the status of their applications.
Conducting office orientation for all new joiners.
Following up on new staff in terms of probationary performance and confirmation.
Providing guidance to Managers and staff on the effective implementation of the performance management system.
Recording performance evaluation results and filing documents.
Establishing a relationship with allocated departments and provide ongoing support and advice to the Managers and staff in these departments.
Encouraging communication at all levels. Assess and monitor the climate and culture within these departments.
Processing leave applications and updating it on the system.
Preparing final settlements of separating employees.
Maintaining monthly staff statistics of new joiners, leavers, reassignments, and salary and allowance changes.
Preparing the monthly payroll and leave and indemnity schedule of all staff.
Maintain proper filing of both incoming and outgoing correspondences
Meeting candidates and assessing them with respect to their personality, communication, potential and attitude. Matching prospective candidates as per the requirement of the company keeping in mind the nature of the job and the culture within the company