Lea Lorraine del Rosario, Personal Assistant to the COO/CFO

Lea Lorraine del Rosario

Personal Assistant to the COO/CFO

Menacom Group FZ-LLC

Location
United Arab Emirates
Education
Bachelor's degree, Marketing Management
Experience
19 years, 5 months

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Work Experience

Total years of experience :19 years, 5 months

Personal Assistant to the COO/CFO at Menacom Group FZ-LLC
  • United Arab Emirates - Dubai
  • My current job since January 2015

MENACOM, part of WPP and Y&R Brands, with headquarters in Dubai, is the Middle East & North Africa region’s leading communications conglomerate. The group includes advertising agencies Young & Rubicam, Intermarkets & Partnership; public relations firms ASDA’A Burson-Marsteller, Raee and Polaris; direct marketing specialists Wunderman; media specialist firm MEC; and interactive firm Tattoo. With over 940 employees in its network of 33 offices, MENACOM provides marketing communications services in 13 countries across the Middle East, Levant & North Africa. I am directly reporting to the Group COO/CFO and provide minimal admin support to IT, HR and Legal heads.

Within 1 year in this post, I was already tasked handle different projects that were completed outstandingly to wit: Co-lead the office movement of our team. I was part of the negotiation on the cost and ensure that they deliver on time and within budget; Tasked for the reduction of 2 out of 3 warehouses that resulted to savings for the company; Handled 3 big meetings that were attended by our notable leaders like Sir Martin Sorrell, CEO of WPP and David Sable, Global Chief Executive Officer of Y&R.

Main Responsibilities:
- Executes comprehensive diary management, including internal and external meetings, formal and informal engagements and keeping up to date with all new activities.
-Ensures that the Group COO/CFO is prepared for all meetings with all necessary documentation and information.
- Arranges and manages logistics related to the Group COO/CFO's travel and accommodation
- Assists in preparation of various presentations for the Group COO/CFO.
- Coordinates with team members and collating reports.
- Manages all of the COO/CFO’s office administration duties
- Heads different events in the Company such as Christmas party, birthdays, etc.

Administrative Manager and Executive Assistant to the Chairman at Atlantic Gulf & Pacific Company of Manila
  • Philippines
  • February 2012 to July 2014

AG&P is an industrial process outsourcing company providing fabrication and assembly, modularization, asset management and staffing services to the oil & gas, mining, power and civil infrastructure sectors. Reporting to the Chairman of the Board, I directly managed a team of 14 (7 secretarial and 7 facilities) personnel. During my tenure, AG&P grew from several hundred to 7, 000 employees.

In my role as an Executive Assistant to the Chairman, I interacted constantly with all members of the senior and middle management from corporate HQ to the modularization yard to ensure that the Chairman’s instructions were being followed and that information was flowing to and from our office efficiently. I was expected to know everything that was going on inside AG&P various departments and make sure there were no surprises for the executive team. As well, I interacted with our many clients by telephone and in person and developed strong relations with several. I also worked closely with each of the Directors of the Board on a day-to-day basis.

In addition, I also was responsible for the entire corporate headquarters housing 200 people and the administrative workings of AG&P. This means that I oversaw the budgeting for and build-out of two floors of new space, totaling 15, 000 square feet during a one-year period as AG&P grew. Further, all transportation, expatriate staff inductions and issues, catering, facilities management, events (sometimes for up to several thousand people) and travel, among other area, fell in my purview. I am proud that I was available to work around-the-clock as AG&P developed.

Main Responsibilities:
- Prepared budget and monitored costs for my department.
- Served as the Project Manager for HQ office space expansion, including budgeting, coordinating of vendors and on-site management during the build-out itself.
- Screened and hired administrative staff within the corporate office.
- Established policies and procedures within the corporate office.
- Supported the Supply Chain Department in following through with vendor authorizations and provided spot-checks to ensure the integrity of our extensive procurement initiatives.
- Spearheaded corporate activities, such as events.
- Managed staff by communicating their job expectations, appraising job results, coaching, counseling and disciplining employees
- Prepared the materials for all Board Meetings.
- Arranged executives' business itineraries (tickets, hotel accommodation), conferences & meetings.
- Worked with the Marketing Department to set-up conference events in which AG&P was showcasing itself including for an LNG Conference in Calgary, Canada where on-site I helped strategize, set-up, market and take-down our exhibit, structure out hosted events and work with AG&P’s speakers.
- Conducted research and data gathering in preparation for meetings, work projects and reports; organized such data into presentations (memos or PowerPoints) for our executives. Supported multiple executives in crafting such documents.
- Worked with clients and investors constantly, from phone coordination and personal greetings through the role of tour guide.
- At AG&P, received two incremental salary hikes during my tenure in coordination, each with enhanced responsibilities.

Executive Secretary to the Company President at AstraZeneca Pharmaceuticals Incorporated
  • Philippines
  • February 2009 to February 2012

AstraZeneca is one of the top 5 largest multinational pharmaceutical companies in the Philippines. The core business includes discovery, development, manufacturing and commercialization of medicines for six important areas of healthcare: cancer, cardiovascular & metabolic, gastrointestinal, infection, neuroscience, and respiratory and inflammation. Reporting to the President. I managed 6 secretaries and 4 facilities personnel.

Main Responsibilities:
- Prepared of local and international travel, hotel accommodation, visa requirements, correspondences.
- Kept and maintained sensitive and confidential files for the Office of the President.
- Organized social events and meetings with the SMT (Senior Management Team)/Regional Team
- Drafted minutes and action points.
- Tracked expenses.
- Contracted custodian for AstraZeneca Legal Department.
- Assisted the Corporate Affairs Manager in Health and Safety projects and communications.
- Assisted in the Corporate events such as annual business conferences, mid-year conferences, summer outing, etc.

Sales Assistant at AstraZeneca Pharmaceuticals Philippines, Inc
  • Philippines
  • March 2006 to February 2009

Having started my career at AstraZeneca as Sales Assistant, I served as a strong support to the Greater Metro Manila Area and Mindanao Region which included 400 Medical Representatives, 12 District Business Managers and 2 Regional Business Managers. I reported directly to the Sales and Marketing Director.

I assisted the medical representatives in their logistical requirements for their weekly activities - PEP talks, lunch with the doctors, symposium, etc. Worked with AstraZeneca’s Marketing and Medical Departments to prepare materials as well as supported all administrative requirements.

I served continually as the Head of Logistics during the Semi-Annual Business Conferences, including budgeting and coordination for the Sales Force, Invited Medical Doctors and Speakers as well as advance planning. This strengthened my experience in Events Management. Because of my work-ethic and dedication, I was promoted to the Executive Assistant to the President post.

Main Responsibilities:
- Provided efficient and effective communications support as well as competent manpower services to the various activities (Conventions, Special Projects, other meetings) to provide added value to Sales operations.
- Coordinated meetings and prepared necessary logistics for the venue, tickets, hotels payment to suppliers, and letter of authorization.
- Assisted the Regional Business Manager and District Manager with their administrative needs.
- Checked monthly expenses and reports submitted by the Medical Representatives and ensure that everything is in order and correct.

Reservation Sales Agent at InterContinental Hotels Group
  • Philippines
  • May 2004 to July 2006

Intercontinental Hotels Group (IHG) is a global company with 9 hotel brands - InterContinental, Holiday Inn, Holiday Inn Express, Hualuxe, Crowne Plaza, Indigo, Even, Candlewood, StayBridge. With over 4, 700 hotels and nearly 674, 000 rooms in almost 100 countries around the world. Reporting to the Team Manager, my main responsibility is to ensure that our clients are attended promptly and with care. Received various awards for meeting the sales target per month.

Main Responsibilities:
- Received calls from North America clients for their hotel bookings and encourage them to join the hotel’s loyalty program called The Priority Club.
- Ensured that the target sales reservations target are met per month.
- Prepared monthly report in reference to the handled cases of irate callers.

Education

Bachelor's degree, Marketing Management
  • at St. Scholastica's College Manila
  • March 2004

Specialties & Skills

Customer Service
Leading Projects
Events Organizing
Driving

Languages

English
Expert
Filipino
Expert

Training and Certifications

Project Management Fundamentals (Training)
Training Institute:
Project Management Association - Philippine Chapter
Date Attended:
June 2014
Duration:
40 hours

Hobbies

  • Reading books
  • Baking
  • Watching movies and series