Personal Assistant and Office Administrator
Carol Musyoka Consulting Office
Total years of experience :1 years, 9 Months
May 2012-To date
Personal Assistant and Office Administrator
Carol Musyoka Consulting Office
Administrative Support to CEO
• Manage the calendar of the CEO, taking into consideration the different time zones
• Organize management meetings,
• Arrange working lunches where required,
• Liaise with IT to ensure that technical requirements of meetings are taken care of (presentations,
videoconference)
• Screen calls
Travel Coordination for the CEO
• Bookings and co-ordination of all travel arrangements (international and local),
• Drawing up of detailed travel itineraries for these trips
• Co-ordinate travel arrangements (hotel bookings, visas, invitation letters, booking of airport transfers and ground transportation, )
• Where necessary, liaise with other Offices to arrange for meetings
• Complete Expense Reports (Travel and Entertainment) on regular basis.
General Office Support
• Greet and assist visitors at reception
• Manage and co-ordinate monthly team events and meetings which include office event arrangements
(Workshops, Conferences, Seminars, )
• Perform general administrative duties to support day-to-day operations in such areas as scheduling
meetings; maintaining management of calendar, screening calls, and Prepare Expense reports for audit at every end of month, invoices, ordering supplies and maintaining all records.
• Type all memorandums and letters with a high margin of accuracy, including formatting of MS Word
documents
• Co-ordinate internal training, including the booking of training facility/venue and preparation of training
materials
• Serve as administrative liaison to others within and outside the company
• Organize the maintenance of tenancy services and general repairs and notifications (planned and unplanned
maintenance works)
• Be available during the necessary co-ordination with the Building Management and relevant vendors on events to ensure smooth work flow.
Accounting & Procurement Support
• Receipt goods / services upon delivery. By collecting and reviewing invoices for reimbursement, match
invoices with the corresponding purchase orders and enter into accounts payable system.
• Review, evaluate and recommend vendors performance, including contract management and looking at potential cost savings initiatives for the organization.
• Prepare budget; financial and other standard monthly reports.
• Assist the CEO to prepare monthly accruals and variance reporting, to raise purchase orders,
October 2011-January 2012
Wajibu MS
Data Entry Officer cum Administrative Assistant (Volunteer)
• Keeping track of received data and source documents from the fields,
• Keying in alphabetic, numeric and symbolic data from source documents into the computer following the format displayed on the screen as well as entering necessary codes,
• Confirming accuracy of data such as course numbers, days, dates, times, locations, and instructors,
• Comparing data entered with source documents and re-entering data in verification format on screen to detect errors,
• Reviewing and making necessary corrections to information entered,
• Contributing to team effort and accomplishing related results as required, maintaining confidential
information and performing other job related duties as assigned.
June 2009-August 2009
Equality Now Nairobi Office
Research and Campaign Intern
• Preparing presentations on the work of SOAWR (Solidarity For African Women's Rights),
• Preparing hospitality information for the meetings (Stakeholders Meeting on Domestication and
Implementation of the Protocol to the African Charter on Human and Peoples' Rights on the Rights of
Women in Africa),
• Conducting Researches related to the prevalence of human rights violations of women in Africa and the issues that affect women in the economic, social and political spheres,
• Conducting legal and fact-finding research and drafting Women's Action and campaign correspondence as
Equality Now's work requires,
• Assisting the programme officers in compiling reports and research work and
• General administrative duties.
LWM Curriculum Vitae
2006-2010: Daystar University Bachelor of Arts Degree in Community Development (with Emphasis on Integrated development) Graduated with a Cumulative GPA of 3.23 on a scale of 4.00
2005 December 2006 July: Crown Ways Institute. Certificate in Computer applications Overall Performance; - Distinction
Kenya Certificate of Secondary Education
