Regional Procurement Specialist
Save the Children
Total des années d'expérience :9 years, 4 Mois
• Provide technical support and guidance to Country offices on the development of market assessments and planning country and field level contracts.
• Lead the international procurement process to ensure International Requests from the Country offices are delivered to meet the needs of all field offices.
• Lead the international freight process to choose the best freight forwarder based on the current situation of the CO.
• Update the international procurement tracker.
• Review monthly Procurement Trackers from the Country offices.
• Review all the CO level tenders to ensure processes are in line with SCI Standard Procurement Policy as well as donor, selection of supplier according to pre-set criteria, processes demonstrate procurement principles and framework agreements and purchase contracts are as per SCI Standard template.
• Review and get the necessary approvals for waivers related to the country offices.
• Daily, weekly or monthly follow up with COs by Skype call and meetings.
• Travel and visit CO to extend support to CO technically and to fill the gap for the procurement staff if needed.
• Prepare a quarterly plan related to Food Commodities requirements for all fields.
• Prepare proposals and final reports of program budgets.
• Carry out continuous market research by using Expressions of Interest or Request for Information to obtaining relevant information and sourcing the suppliers meeting the relevant agency requirements.
• Prequalified all potential suppliers resulted from a market research to be approved and registered in our list by a committee.
• Draft, review and submit RFQ, ITB and RFP documentation for a variety of Food commodities by using e-procurement system (In -Tend).
• Prepare all competition documentation including the bid evaluation summery, analysis sheets and evaluation of quotations received, review different award options ensuring use acceptance of offers received against requirements.
• Draft, review and submit contract proposal after coordinate with Finance and user department on the availability of the required funds for all acquisitions.
• Prepare purchase orders by using ERP (enterprise resource planning) system.
• Follow up on purchase orders until the receipt of goods at final destinations; ensure that the delivery dates are met and suppliers are provided with all necessary shipping instructions and documentations.
• Follow up on payments.
• Monitor, evaluate and update the list of approved suppliers and ensure that only the best suppliers are placed on the list for the groups of goods they deal with.
• Follow up the inspection process at loading and arrival to ensure that quality, quantity and specification as per UNRWA requirements.