SECRETARY
CARLTON TOWER HOTEL
Total years of experience :25 years, 10 Months
• Provides general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents.
• Provides assistance to the HR Manager in the hiring process, such as posting jobs on website or coordinating with job posting agencies, reviewing applications, arranging interviews and maintaining on spreadsheet on tracking an applicant.
• Manages sensitive and confidential matters like employee relations and staff actions and protecting the security information data and files.
• Controls and keep all employment visas updated, coordinating with Public Relations Officer (PRO) any visa requirements (application and renewal).
• Responds to and puts through various queries from managers and employees and form other agencies or departments.
• Assists and provides information to employees and managers regarding leave management and benefit administration and HR procedures and policies within the specified guidelines.
• Maintains and updates employee record including preparation of paperwork needed to create employee profile and updating of records for employee payroll.
• Report directly to the Front Office Manager
• Perform general secretarial duties including dictation, typing, answering phone calls and transmission of fax messages
• Responsible for all general correspondence
• Maintains and updates the travel agency masters, packages and seasonal promotions
• Responsible for hotel mailing lists
• Update all files
• Arranged and follow up appointment/meetings/travel for the Manager if required
• Report directly to the Front Office Manager • Perform general secretarial duties including dictation, typing, answering phone calls and transmission of fax messages • Responsible for all general correspondence • Maintains and updates the travel agency masters, packages and seasonal promotions • Responsible for hotel mailing lists • Update all files • Arranged and follow up appointment/meetings/travel for the Manager if required