HR & Admin Assistant
The Matra
Total years of experience :8 years, 1 Months
ü Assisting the staff in administrative work.
ü Working on HR System, entering employee’s data, following up on daily attendance.
ü Assisting the HR manager in different tasks, like contacting candidates for interviews.
ü Working on vacancies and JDs.
ü Posting for Job Vacancies on Facebook & Linked-in.
ü Talent acquisition.
ü Attending Directors meeting and taking MOM.
Assisting the staff in administrative work.
•Sending courier.
Attending management meeting and taking minutes of meeting.
•Preparing meeting agendas.
•Ticketing and hotel reservation for top managements.
•Assisting staff in administrative work.
Receiving calls on service desk during main working hours.
•Assigning issues to the internal team accordingly to the needed items.
•Generating weekly and Monthly report to the service managers and ASO’s field Engineers.
•Making suggestions for process improvement.
•Communicatimg with Service Managers for CRM cases and other team members.
•Performing other duties as assigned.
Developing the company’s business in Africa.
•Searching for new agents in Africa & South Africa.
•Following up with current customers and agents.
Scheduling travel arrangements.
•Ticketing & hotel reservations.
•Responsible of CFO’s Calendar organizing and time management.
•Scheduling meetings and taking minutes of meeting.
•All CFO’s office Document control and filing.
•Preparing reports and presentations to assist CFO.
•Making travel arrangements for CFO.
•Assisting the CFO in any task related to financial department.
•Communicating between CFO and Finance Department and other departments.
Assisting the teacher in all the class work.
•Preparing all the necessary aids for the teacher.
•Controlling the children during the lesson.
•Responsible of everything concerning the children in the class.
Providing high-level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
•Making in and out phone calls, arranging letters, faxes and email forms.
•Making travel arrangements for executives.
•All the office document control, such as paper & documentation tasks, faxes & accurate filing & categorizing
•Responsible for the Couriers.
•Translating all kinds of correspondences from Arabic to English and vice versa.
•Forming correspondences to governmental and official authorities.
•Firm controlling of invoices, preparing Newsletters, preparing contracts on the Word & responding to public inquiries.
•Negotiating with hotels to obtain the best prices, Hotel reservations for both Alexandria and Cairo’s Staff.
•Regulating the movements of samples, receiving and distributing samples to the import department & preparing & sending samples to domestic and international Customers.
•Arranging in & out documents through the company departments and outside the company.
•Operational contacts: outside and inside the company, External: Hotels, couriers, visitors, suppliers & customers. Internal: All departments.
•Preparing monthly and annual reports.
•Preparing agendas and making arrangements for committee, board, and other
•Making travel arrangements for executives.
• Performing general office duties such as ordering supplies, maintaining records management Systems, and performing basic bookkeeping work.
Assisting Interior Designers in specifying and documenting projects and managing the Interiors library.
•Conducting Marketing research and facilitate design review and build planning meetings.
•Advising client on interior design factors, such as space planning, layout and utilization of furnishings and equipment, color schemes, and color coordination.
•Assisting in collecting and organizing data, preparation of reports, specifications, cost estimates, presentation material and other documentation.
•Maintaining Interiors library, file incoming product literature and update price lists.