Maksim Tsiazhkin, Executive Assistant to General Director

Maksim Tsiazhkin

Executive Assistant to General Director

Gazprom Neft

Location
United Arab Emirates - Dubai
Education
Master's degree, International Business
Experience
14 years, 9 months

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Work Experience

Total years of experience :14 years, 9 months

Executive Assistant to General Director at Gazprom Neft
  • United Arab Emirates - Dubai
  • My current job since March 2012

- Assisting General Director with schedule management, screening of phone calls, meetings and travel arrangements (incl. bookings and arrangement of tickets, hotels, transfers);
- Drafting and revising correspondence and various documentation for General Director and his Deputies;
- Preparation of presentations using Photoshop, Adobe After Effects, ProShow Producer, Audacity, Camtasia Studio, etc.;
- Written and oral translations ( Arabic-English, Arabic-Russian, English-Russian, Russian- English); reviewing and proofreading documents translated by other departments;
- Assisting HR department with conducting interviews with prospective employees to determine their level of English proficiency;
- Assisting HR with revision and amendments of Arabic part of contracts as per HR requests;
- Assisting Corporate Services department with liaising with governmental authorities in Arabic (RTA, Dubai Court, local media outlets, DED, Tecom, etc .)
- Document control and management as per the company’s internal policy;
- Conducting research, performing data analysis, preparing reports based on the obtained information;
- Arranging and coordinating video-conferences with multiple parties;
- Taking, filing and distributing minutes of weekly meetings;
- Receiving high level guests and partners, arrangement and management of their program;
- Liaising with internal staff at all levels, communicating and coordinating tasks assigned to various team members by top management;
- Coordinating project-based work within Corporate Services Department;
- Posting news and information on tenders of the company on its official web-site;
- Reviewing company’s existing practices and working on their improvements;
- Supervising, coaching and training of entry level employees.

P.A. to Deputy Head, Innovations Department at Russian Business Council
  • United Arab Emirates
  • December 2010 to March 2012

- Liaising with DMCC authority regarding business operations issues (e.g. visas, licenses, approvals);
- Working on companies’ set-up and business management for the company’s clients;
- Attending meetings (with company’s management) with investors; preparing relevant presentations and materials; taking notes of the meetings and translating business conversations;
- Attending meetings, conferences and networking events with prospective partners on behalf of the management;
- Issuing invoices and payment receipts to clients; coordinating timely payments;
- Administering payments of Du, DEWA and other utilities bills;
- Handling office phone calls and enquiries from various parties;
- Office maintenance (maintaining uninterrupted supply of stationary, water and other items, maintaining office general appearance);
- Marketing (market analysis; writing and posting articles for the company’s web-site; conducting SEO and social media campaigns).

Administrative assistant and interpreter at Kerzner International
  • United Arab Emirates - Dubai
  • July 2010 to November 2010

Arabic-Russian-English translator and interpreter

Office Manager cum Director Assistant in USA IT company at C-Staff Co.
  • Russian Federation
  • October 2009 to June 2010

- Monitoring office operations;
- Assisting MD with business travel arrangements and hotel bookings;
- Maintaining office supply and coordinating deliveries with various parties;
- Preparing p¬¬resentations and reports, drafting proposals and correspondence;
- Document management;
- Translations of manuals, articles and correspondence (English-Russian, Russian-English);
- Creating web-sites for clients by means of DotNetNuke and HTML web-site constructors;
- Managing training center section of the company’s website (preparing how-to guides; recording demo learning videos and voiceovers);
- Assisting Sales Department with handling clients (correspondence and communication, endorsement of requirements lists, issuing invoices, ensuring timely payments and final product delivery);
- Conducting Search Engine optimization and writing relevant articles;
- Creating podcasts and providing the same to the company’s subscribers;
- Managing social media campaigns.

Trainee as an Interpreter and translator at Ministry of Foreign Affairs, Department of Middle East and Africa
  • Belarus
  • September 2009 to November 2009

Trainee as an Interpreter and translator in the Ministry of Foreign Affairs, the Department of Middle East and Africa. Participation in negotiations at all Ministries of the Republic of Belarus. Personal translator of ambassadors.
Proofs can be presented if required.

Intern as Director assistant, interpreter and translator at SMIT Oil Luktrans Lmtd
  • Russian Federation
  • January 2009 to March 2009

Trainee at international oil-gas transporting company "SMIT Oil Luktrans Lmtd." Director assistant, interpreter and translator (Novorossiysk, Russian Federation) *

Education

Master's degree, International Business
  • at Kingston University, USA, Texas
  • January 2015

Master of Business in International Business

Bachelor's degree, Management, Entrepreneurship and International Business
  • at Smolensk Institute of Business and Entrepreneurship
  • January 2015
Bachelor's degree, Translation and Interpreting (English, Arabic, Russian)
  • at Minsk State Linguistic University
  • June 2010

Interpreters' Department

Diploma, Business English
  • at Texas University
  • April 2007

Business English courses by Texas University, USA (300 hours) ; *

Specialties & Skills

Negotiating Contracts
Management Control
Translation
International Business
Execution Skills
Document control
Government relations
EXECUTIVE ASSISTANT
Marketing
Office management
Translation English-Arabic-Russian
Blind typing in English, Arabic, Russian

Languages

Arabic
Intermediate
English
Expert
Russian
Expert

Memberships

Member of the United Nation Model; took part in Science conferences, and international literature conferences; have scientific (linguistic) publications
  • Member
  • January 2010

Training and Certifications

Leadership and Commitment (Training)
Training Institute:
Intertek
Date Attended:
November 2012

Hobbies

  • Reading, yoga, cycling, travelling, foreign languages, poetry, diplomacy, IT, SMM, video production