Compensation and Benefits Officer
Abu Dhabi Aviation
Total years of experience :13 years, 2 months
Assist in the development, editing, communicating and maintaining HR policies and procedures, organizational and functional structure, man power plan, job descriptions, job evaluations, compensation & benefits analysis, salary grades, responsible for employment contracts administrations, insurance and HR Administration and employee records.
1. Prepares the compensation and benefits budget, including the regular monitoring, reporting and adjusting of the budget
2. Coordinate Compensation & Benefits processes including salary planning, management reviews, the introduction of new benefits, bonus planning, etc
3. Processes and maintains changes in employee data, employee statuses compensation and benefit; including processing applicable allowances and end of service calculations.
4. Assists Senior HR compensation and Benefits Executive in participating in internal and external salary and benefit survey; by providing required up to date data.
5. Assists the Senior HR Compensation & Benefits Executive in job evaluations for developing compensation and benefits program; Updates and record the job evaluation for all jobs in company.
6. Ensure HR forms like Leave Application, Overtime records, personnel letters, working contracts, memo, etc. are available for use and reviewed appropriately
7. Administers the performance management process, coordinates, communicates, complies, follows up, updates HRIS and employee records and provides statistical reports as required.
8. Responsible for the induction of new staff to the HR department; ensuring full preparation of the staff before they are handed to their respective department.
9. Works closely with other departments, increasingly acting as a consultancy professional, and assisting the Line Managers, HOD’s in understanding and implementing procedures and policies.
10. Administer and manage employee insurance plans (medical, life and workmen’s compensation).
11. Implements and attends to all related HR Compensation and Benefits as well as administrative processes, policies and procedures enquiries, internal memos or relevant news, to be disseminated widely, timely and effectively through all means possible like email, notice boards, telephone, etc within the company
12. Attends to grievances of employees as assigned and provides reports accordingly.
13. Implements and administers appropriate disciplinary procedures and provides reports accordingly.
14. Provides monthly, quarterly and requested reports on man power, budgets, personnel turnover, evolution, cost, Gender, nationality, statistical related requests, etc.
15. Keeps management advised of potential problem areas and recommends/implements solutions as appropriate.
HR & RECRUITMENT RESPONSIBILITIES
1. Manage employee personnel files with relevant information such as personal details, vacation and leave balance, sick leave, medical insurance, probationary/annual review, appraisals and training records.
2. Assist the PRO in preparing company legal documents for the renewal of trade license, health cert, chamber of commerce, and any other related documents
3. Manage employees’ visa, labour cards, national ID, medical insurance card application and renewals.
4. Prepare the Full & Final Settlement of employee who resigned/Terminated as per UAE law and forward to Finance for further processing
5. Draft and prepare salary cert, employment cert, recommendation letter, NOC, warning letters for employees
6. Manage employees annual leave, sick leave, airfare allowance entitlement
7. Assist the new employee in opening bank account
8. Prepare monthly payroll in a timely and accurate manner like cash and cheque payment and WPS
9. Post openings in newspaper advertisements, with professional organizations, online and in other position appropriate venue
10. Screens applicants, summarizes CVs for easier evaluation and forward to the concerned departmental heads for evaluation and interviews.
11. Handles end to end recruitment process - Conduct personal and telephonic interview for initial screening and interviewing of prospective candidates.
12. Draft and prepare interview invitation letter and rejection letter, offer letter for the selected candidate and Conducts orientation for the new joiner
ACCOUNTS RESPONSIBILITIES
1. To deal with daily transactions for the petty cash and ensure that reconciliations are completed on a weekly basis
2. Pre-audits, verifies, and processes employee expense claims reviewing rules for employee compliance
3. Sorts documents and posts debits/credits to proper account. Balances entries and makes necessary corrections
4. Verifies items billed against items ordered and received and reconciles differences through follow-up with the vendor and/or other employees
5. Encoding and posting the invoices to the ledger
6. Matching suppliers’ delivery notes to invoices, Reconciling the suppliers’ statement ready for payment
7. To receive and process all invoices, expense forms and requests for payment
8. Processes payments and documents such as invoices, journal vouchers, employee reimbursements, and statement
9. Processing customers’ orders, Processing sales invoices
10. Deals with the company’s credit control, chasing debts, ensuring all customers’ accounts are settled within our terms
11. Prepare monthly payroll for all staff
12. Create and upload WPS for salary transfer of employees
13. Prepare pay slips using HRMS system and distribute to employee with full confidentiality.
Other Responsibilities
1. Coordinate with clients on the schedule and job related issues of the outsourced staff.
2. Oversee the day to day office activities
3. Maintain the registration, renewal of license and insurance of company vehicles
4. Act as PA of the Managing Director
Provides administrative assistance to the Project Manager and other Company Managers in each department as required or as requested including word processing, transcription, information research, filing, taking and directing telephone messages. Drafts memos, financial and other reports as appropriate. Makes arrangements and assists with management meetings, conferences and Engineers’ meetings.
General reception duties, answering and directing telephone calls, receiving and sending faxes, couriers and correspondence.
Schedules and performs word processing and spreadsheet activities; formats, revises and prints out final copies of complex documents for other employees.
Maintains and manages computer network and ensures appropriate back-up and storage of computer files. Coordinates with outside computer programmers, consultants and contractors.
Responsible for operating and maintaining office equipment; arranges for repairs when necessary. Makes recommendations for new or additional office equipment as appropriate.
Responsible for developing, implementing and updating office policies and procedures including scheduling appointments, processing mail, answering phones and ordering supplies.
Coordinates all travel arrangements for the company; researches and makes flight, hotel and rental car reservations in accordance with company policies and to obtain the most economical and efficient travel. Creates travel itinerary and schedules in accordance with authorized travel requests.
Communicates with customers regarding their billing and assists the Credit Officer with collections.
Assists in tender procedures and enquiry from clients.
Assists the HR in visas and hiring procedures.
Assists the Accounts department in petty cash, invoices, cheques, bank receipts, staff salaries, and other account matters as assigned.
Performs other administrative or office duties or projects as required
Responsible for receiving telephone messages and fax messages.
Responsible for maintaining the general filing system and file correspondence.
Responsible for typing confidential documents and business letters to the prospective companies.
Responsible for the preparation of meetings and in taking the minutes of meeting.
Travelling with the manager outside the country for business meetings.