Executive Secretary / Document Controller
ARCHITECTURAL CONSULTING GROUP
Total years of experience :19 years, 1 Months
ARCHITECTURAL CONSULTING GROUP (ACG) Abu Dhabi, UAE May 25, 2010 to Present
Executive Secretary / Document Controller
Responsibilities:
● Attending to Concept and Interior Design department project telephone calls.
● Prepare correspondence, reports, and materials for Concept Design submission and presentations;
● Create, transcribe, and distribute meeting agendas and minutes;
● Coordinates and facilitates the Concept Design Principal's calendar to arrange appointments, meetings, and
Conference;
● Assist in administrative tasks, such as travel, vehicle and accommodation bookings;
● Maintaining and updating department / division project files.
● Preparing and updating the General Prequalification documents required by the Client;
● Maintains the library and adequate inventory of office supplies;
● Receives and Distributes all incoming and outgoing documents for all departments / divisions vide email;
● Respond to public inquiries;
● Input document data into the standard registers ensuring that the information is accurate and up to date;
● Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability;
● Perform other related duties as required.
AURORA GROUP Abu Dhabi, UAE August 2008 to April 2010
Executive Secretary / Receptionist
Responsibilities:
● Receive, direct, relay telephone/fax messages and handle caller's inquiries.
● Greet, assist and / or direct, visitors and the general public to the appropriate staff.
● Maintains the general filing system and file all correspondences.
● Organizing, maintaining diaries and making appointments for the President/CEO;
● Composing, and editing correspondence and other documents; as well as evaluating incoming and
Outgoing correspondence and preparing responses as appropriate;
● Arranging and scheduling of meetings or appointments for the President / CEO;
● Handle travel arrangements for the President/CEO and the staff;
● Other duties as assigned.
BOULEVARD HOLDINGS INC. Makati City, Philippines February 1993 to June 2008
Receptionist cum Secretary
Responsibilities:
● Attends to all incoming telephone calls / fax messages and directs/relay them to appropriate staffs.
● Receive, Sort & disseminate documents, letters, parcels to all corresponding recipients;
● Maintain and update database and contact lists;
● Provides assistance from scanning, copying & other related works
● Assist office manager with office administrative matters where required
1989 Bachelor of Science in Foreign Service Lyceum of the Philippines, Intramuros Philippines