Accountant Executive
Geodis Wilson UAE LLC
Total years of experience :17 years, 10 months
Major Duties & Responsibilities:
Accounts receivable.
• In-charge for receivables in the absence of the Lead Credit Controller.
• Customer collections via phone calls, sending email and using collection tool software SIDETRADE.
• Record and allocate payments by posting in the accounting software AX.
• Preparing cash and cheque payments for bank deposit.
• Generate receivable aging report and review the same to ensure compliance.
• Sending sales report to sales managers twice a month.
• Coordinate to respective concerned person/department for disputed invoices by the customers and liaise the same to Regional Finance Director during the sales reporting meeting or when necessary.
Accounts Payable
• Review and check vendor invoices if with approval and book in the software NextGen.
• Reconcile vendor statements against book record, research and correct discrepancies.
• Process cheque payment and maintain cheque register.
• Send cheque in transit report twice a week.
• Post transactions in the accounting software and allocate payment details accordingly.
• Prepare bank reconciliation and rebilling of invoices to GW network.
• Assist with month end closing.
• Provide supporting documentation with auditors.
• Monthly WPS Salary Processing - check leave entries of employees in the system before Salary Processing. Making SIF Files and send to bank thru Smart Business Banking
• Assisting finance manager for finalizing books of accounts.
• Handling accounts payable and accounts receivable.
• Reconciliation of various bank accounts including foreign currency accounts.
• Responsible for monthly accounting process, journal entries.
• Providing management reports.
• Prepare Telegraphic Transfer & TR Facility Application as approved by Finance Manager and Directors and process in the applicable bank as recommended for payment to suppliers.
• Post accounting entries in the FACTS System, adjustments and reconciliation of accounts.
• Process cheque payment to suppliers and follow up cheque issuance.
• Monitor employee leave payable and air ticket payable payments and update records.
• Cheque petty cash reports of warehouse/branch and issue funds.
• Prepare excel reports for audit requirements, etc. as instructed by the Finance Manager.
• In-charge of the Accounts Department in the absence of the Finance Manager.
Check day to day sales transactions as to documentation.
Maintain petty cash float, issue petty cash payment and check receipts for documentation.
Maintain cash flow and make cash flow reports.
Maintain suppliers contacts, place order for supplies and issue payments and check accuracy of the actual received versus the invoice.
Keep & check proper inventory stock in the outlet.
Prepare month end report and submit to the managing director for meeting.
Supports management decisions, requirements and expectation and ensure it's dissemination through open and constant communications with the subordinates; perform other function that may be assigned from time to time.
Reports directly to the Director of Banquet & Catering.
Receives telephone calls by client's reservation inquiries and check availability through Fidelio.
Create temporary booking and submit to the director for work distribution to sales executives.
Make business letters, circular and communications as instructed by the director and distribute to concerned dept. or personnel.
Prepare monthly report of the director for meeting with the general manager.
Print weekly events and function sheets from the Fidelio and distribute to concerned department.
Prepare and make sign boards, food label, table menu etc.