Marilize Steenkamp, Office Manager

Marilize Steenkamp

Office Manager

Global Mercantile Enterprise

Location
United Arab Emirates - Dubai
Education
Bachelor's degree, Business Administration, Commerce
Experience
11 years, 2 months

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Work Experience

Total years of experience :11 years, 2 months

Office Manager at Global Mercantile Enterprise
  • South Africa
  • January 2013 to January 2015

• Communication with suppliers and our international buyer on closure of deals, buyer / seller agreements.
• Managing daily email correspondences.
• Coordinate with accounts department on invoices and collections.
• Maintain a dbase of suppliers and buyers locally / internationally.
• Coordinate with shipping companies on product dispatch and delivery schedules
• Travel / lodging arrangements for our clients and office members.
• Arranging participation in local and international exhibitions.
• Arranging printing of brochure, exhibition stand design and execution and marketing collateral for events.
• Maintaining of export files and general offices files.
• Arranging meetings and attending them as well as recording minutes and maintaining archives.
• General administration duties which include coordination with various internal departments communicate with HR for payroll, staff roster, courier dispatch and receiving and overall maintain the upkeep of the office.

Accomplishments
Successfully managed smooth operations of the company and efficient operational flow between departments.

Executive Assistant at American University in Dubai
  • United Arab Emirates - Dubai
  • September 2010 to December 2012

• Organize office files, both offline, online and on the intranet
• Collating statistical data on students, admissions and other critical information in excel sheet producing appropriate reports for submission to the department heads.
• Arranging events, organizing sponsorships, airline tickets, banquets and audio-visuals equipment and producing post-event reports.
• Collecting data in conjunction with students / staff members for the Newsletter / Annual publication followed by e-broadcast to faculty and students.
• Developed marketing campaign for AUD to implement caller ID in its website, Live-help on its website, lead nurturing, e-brochures and using emails & SMS to reach a wider audience.
• Communicate department’s achievements externally / internally by dissemination of information via electronic direct mails.
• Channeling interaction and information to students & prospects by uploading information / happenings to social media networks such as Facebook, Twitter and You Tube to improve the visibility of the University.
• Coordinate with staff members for operational support activities; serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational issues.
• Participating in interdepartmental faculty meetings, arranging the agenda, and recording minutes followed by distribution of the information to the participants.
• Assist student with inquiries and providing them with their course syllabi and facilitating communication between them and the members of the faculty.
• Schedule and coordinate meetings, appointments, events and other similar activities for supervisors and visitors, which also include travel and lodging.
•Generic administrative duties are concluded on a daily basis which includes answering phone calls, stationery management, coordination with maintenance for the upkeep of the premises, assisting visitors and resolving a range of administrative issues and inquiries.

Office Manager at Solo Commoditied Pvt. Ltd.
  • India - Mumbai
  • February 2007 to May 2010

Employed with SOLO Commodities Private Limited, to set up a newly established retail company with retail stores selling watches & sunglasses under their outlets named as WATCH IT! (Canadian Franchise) and PLANET SUNGLASS. I had been employed in capacity of OFFICE MANAGER and worked closely with the CEO of the company. My job profile included:

• Coordinating with various suppliers.
• Maintaining supplier contracts and files.
• Ensuring sales reports are received from the various stores and onward dispatch to the brand managers
• Administer office meeting, conferences and travel arrangements
• Organizing events in conjunction with our partner brands.
• Arranging CEO’s meeting and maintaining his personal dairy.
• Maintaining CEO’s files, correspondence and documents.
• Recruitment of sales staff for the stores by coordinating with HR consultants.
• Organizing and managing store staff roster.
• Maintaining store staff files.
• Coordinating with facilities management companies for maintenance of our office and stores.
• Constant operational correspondence with WATCH IT! Headquarters in Canada.
• Organizing exhibition stands designs for participation in various trade fairs & exhibitions.
• Complete administrative support to the brand managers.
• Partaking in the launching of showrooms in key locations.
• Overall office management, replenishment of office supplies and to undertake smooth day to day operations.

Executive Secretary at Manning Selvage and Lee PR
  • United Arab Emirates - Dubai
  • August 2003 to December 2006

Employed with Manning Salvage & Lee, the PR arm of the Leo Burnett Group as EXECUTIVE SECRETARY. My job responsibilities were:

• Sending PR material to the respective media houses.
• Assist the News Centre in organizing the relevant PR material for dispatch to publications & clients.
• Assisting the Account Managers in invoicing the clients through usage of Maconomy (software to raise invoices).
• Organize visas, hotel bookings and stay for inbound clients as well as the management of our company during their business trips.
• Update invoicing records for all the clients and prepare LPO’s.
• Coordinate with the accounts department for corporate / petty cash expenses.
• Update attendance sheet on a daily basis & forward it to the HR department.
• Coordinate with the HR department for staff’s annual leaves and maintaining records.
• Liaise with the IT department on trouble shooting for the network as well as IT related supplies.
• Maintain documents for goods & samples to be cleared from the sea / airport.
• Bookings for meetings, conferences & events.
• Organizing food & beverage for functions.
• Updating client’s lists and distributing to the relevant account managers and department head.
• Maintaining, managing and updating record through efficient filing system.

Education

Bachelor's degree, Business Administration, Commerce
  • at UNISA ( University of South Africa)
  • December 2012

Specialties & Skills

Marketing
Minutes
Invoicing
Administration
MS Office Packages

Languages

English
Expert