PA Secretary to the General Manager
UNION CHEMICALS FACTORY LLC
Total des années d'expérience :17 years, 4 Mois
April 12, 2011 - Present
PA Secretary to the General Manager
UNION CHEMICALS FACTORY LLC
A subsidiary of M/s Ittihad International Investment Group having several prestigious companies in U.A.E engaged in the manufacture of Linear Alkyl Benzene Sulphonic Acid.
P. O. Box 130055, Abu Dhabi - U.A.E.
ICAD-1 Mussaffah
Telephone No.: 02 - 5502026
Duty / Responsibility
• Report directly to the GM, acting senior administrator and P. A. of the GM.
• Assisting all departments i.e. Accounts, Sales, Procurement etc to make everything easier for everyone.
• Arranging itinerary of all the staff/employees going out the country especially for the bosses who are going for business trips.
• Look after with the GM daily calendar.
• To ensure the employees records are updated. Also updating and organizing the HR records, taking of the GM's files together with the family records, updating annual leaves and records for each employees
• Handling general inquiries. Responsible for typing correspondence letter, quotations, commercial invoice, packing list and other documents required for outgoing courier.
• Updating admin files & records.
• Interact with logistics, shipping companies (Land, Sea and Air)
• Arrange meeting schedule, business trips, visas, hotel booking and etc for the General Manager as well as for the upcoming visitors.
• Doing the company profile, presentation, take minutes of meeting, arrange internal and external meeting and etc.
• Preparing Employment Offer, assisting the PRO to process the employment visa, labor card, medical and insurance for all employees. Updating the systems to be able to know the renewal dates.a
• General routine of being a secretary and always aware of what is going on inside the company.
August 2010 - March, 2011
Office Manager
ABSOLUTE POOLS (SISTER COMPANY OF AL MASAOOD BERGUM)
P. O. Box 322, Abu Dhabi - U.A.E.
ICAD-1, Mussafah
Telephone No.: 02 - 5500499
Duty / Responsibility
• Coordinating with all Site Supervisors.
• Supervise the cleaners (Deep Cleaning) from VOLGA while cleaning the whole MOPU-STOR before loading out.
• Overall coordinator.
• Communicating with all ongoing jobs i.e. Blasting Area & Galvanizing
• Updating daily site progress meeting.
• Attending the daily site progress meeting.
• Preparing all Supervisors Material Requisition to be ordered.
• Assisting all the upcoming deliveries.
• Communicating with AMB Jebel Ali Office, AMB Musafah Office and suppliers regarding orders and deliveries. Assisting all the deliveries in the warehouse & store to make sure that deliveries are complete and as per PO. Inform both Purchase Department and supplier the full status of the deliveries.
• Assisting all the handing-over materials to Adyard, SBM, Oil Engineering and all other sub-contractors..
• Buyer / Purchaser Coordinator (Site)
• To look for quotations and inquiries.
• Follow - up all the deliveries and other materials needed for the project.
• Checking the allocation of deliveries either in the warehouse or in the store.
• Checking and counting all the materials if necessary.
• Attending all the Outgoing MPR's and Incoming Deliveries.
• Doing some Meeting of Meeting if necessary.
• Scanning all necessary and urgent documents and sends to the responsible personnel.
• Communicating with all AMB-Adyard Staffs and administration specially if there were complaints from Workers to Admin or Admin to Workers.
• Dealing with workers complaints bringing up to the administration.
• Helping Workers/Administration in various cases.
July 2, 2008 - August 2010
Project Site Secretary - OFFSHORE (MOPU STOR-YME-Re-development Project)
AL MASAOOD BERGUM
P. O. Box 322, Abu Dhabi - U.A.E.
ADYard Liwa Site - Abu Dhabi
Telephone No.: 02 - 551 5537
October 14, 2006 - June 30, 2008
Liaison Officer / Corporate Secretary
S&D MANPOWER SERVICES CO.
Rm302 Bel-Air Apt
1020 Roxas Blvd. cor Kalaw Ave
Ermita Manila
Telephone No.: +6325221640
Duty / Responsibility
• Accepting all applicants for abroad (walk-in and online)
• Pre-screening all applicants
• Doing all job between S&D & Philippine Overseas Employment & Administration
• Communicating with the Employers abroad.
• Doing all Administrative works in & outside the office.
• Bank related work
• To book and assisting our employer during the visit or personal interview here in Philippines with the applicants.
• Informing the applicant (s) a week before the interview.
• Assisting the hired applicants for deployment.
June 03, 2001 to June 2006
SECRETARY to the General Manager
RIMAL International Trading
P.O. Box 35175, Dubai, U.A.E.
Telephone No. 04 - 2660150
Duty / Responsibility: • Assisting all seniors on the day-to-day running of the company
• Preparing all invoices
• Taking dictation and messages and preparing monthly sales report.
• Doing all types of correspondences i.e. L/C's, courier forms, purchase orders/inquiry, technical submittals and receipt vouchers, delivery notes, etc.
• Prepares all types of quotation to the clients
• Arrange itinerary of the boss and senior managers including their family vacations.
• Sending/receiving faxes
• Ensure that all outgoing e-mail messages are sent through and incoming ones are distributed to the concerned personnel.
• Prepare documents for newly hired staff i.e. labor, immigration, and medical and guide them what to do when they arrive.
• Arrange itineraries for the boss and the rest of the company staff for their trips (personal of official)
Jan 18, 1998 to March 15, 2001
SECRETARY - Engineering Department
Emirates Building Systems LLC (Subsidiary of Dubai Investment)
P.O. Box 31396, Jebel Ali, Dubai - U.A.E.
Telephone 04 - 8814040
Duty / Responsibility: • Reporting directly to the Engineering Manager / Director
• Assisting the day-to-day running of the Engineering Department
• Responsible for all shipper's lists of all jobs to be transferred to network/system.
• Provide itemized shipper list for shipping purposes
• Follow up the job if there is any discrepancies or problems with detailers/draftsmen and engineers.
• Helping staff in plant, shipping quality control and system department
• Receiving all in-coming documents internal and external for our department
• Typing all calculation sheets, designs and correspondence
• Preparing overtime reports (weekly/monthly/yearly) of the staff
• Preparing our manual references, presentation and flow chart
Al Ansari Exchange / City 2000 Amusement Center
P.O. Box 2108, Dubai - U.A.E.
Telephone: 04 - 266 4422
Duty / Responsibility: • Reporting directly to the Managing Director
• Assisting the day-to-day running of the Company.
• Responsible for the submission of the weekly/monthly/yearly sales of exchange and amusement center.
• Handling sales/bank transmission.
• Sending/receiving all incoming/outgoing faxes and distribution of internal memos amongst all the staff concerned.
• Assist and deals with the clients of amusement center through phone internationally and locally.
• Conduct ocular inspection in any outlet of money exchange and amusement center through Managing Director's advice.
• Assisting the customer if there is any complaint pertaining to the staff's attitude/customer relations.
I hereby certify that the above information are true and correct to the best of my knowledge and belief.
MARITES D. BEDAÑA
Applicant
Nov 16, 1996 to Jan 10, 1998
SECRETARY Cum Accounts Assistant
College: DM Olisa Computer College June 1994 - 1996 Course Taken: Computer Programming
