Administrator
The British International School
Total years of experience :15 years, 2 Months
To be the first point of contact in the absence of the Group HR Administrator and to take queries in the absence of the other members of the HR Team.
Support the HR team in processing and posting all correspondence in daily basis, preparation of information i.e. KPI Reports etc.
Attending minutes of the meeting and disciplinary outcome
To assist with the payroll process re monthly balance sheet, absences, starters and leavers.
Process leavers (including Payroll/Miracle system/Letter/Exit clearance/HR File)
Set up and updates the employees personnel files and ensure the availability of the necessary documentations in compliance to the general auditing bodies.
Updates HR database in line with the employees personal information and other employment legislative details
Answering telephone and email queries provides information and assistance in response to general inquiries.
Regular updates to the absence management tracker ensuring absence details are properly posted to HR database and promptly monitors such as holidays, sick leaves, unpaid leaves and confirm that all submitted declaration forms are duly authorized by the Line Manager and or Principal
Coordinate and issue employment related certificates and other legislative documents as and when required by employee.
Responsible in monitoring, applying, cancelling and recording employees medical insurance cover including the reconciliation of received invoices from the provider
Monitor and follow up new employees acceptable references and ensuring the adherence to the
Responsible for file validation and document controlling. Before submitting a document, a document or file must first be checked and approved. All files submitted are approved by the superior in charge.
Responsible in updating documents submitted every week, such as: Shop Drawing Submittals, Request for Information, Material Submittal, Sample Tag, and other related submittal.
Responsible for coordinating with all departments of the company in order to assure that all documents are kept in the right place and in the right department file archive.
Ensures that all documents have no errors in filenames and submissions before submitting it to the department to avoid confusion.
Effectively follow the company’s standard operating procedures in submissions of documents. Submitting and updating all the delivery note that was delivered in our company site, and submitting them in head office.
Submitting corporate documents punctually and with quality. Important document to submit must have a standard quality. Submitting Construction Drawing, Weekly Report and Daily Report.
Ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date. Also editing documents that have typographical errors and other types of errors that may lead to the disqualification of a document.
Perform regular audit on corporate documents in order to ensure that all documents are properly submitted to other departments.
Prepares presentation for meeting such as weekly report that involves shop drawing and planning. Provide transmittal form for daily and weekly report also providing submittal form for construction drawing, material submittal and sample tag which indicates the approval of the Project Manager.
Drafting outgoing correspondence letter from the consultant and even in supplier.
Receiving incoming correspondence letter from the consultant and supplier.
Take in charge in answering the calls and faxing important document from the supplier or any other complements outside the company.
Responsible for encoding, verifying and modifying source documents also producing high quality products through efficient and accurate data conversion according to prescribed job standards and specification.
Encodes and verifies data in accordance with the company’s productivity and accuracy standards and schedules. Ensures that all procedures and instructions are followed.
Analyzing data with standard statistical methods, interpreting the results, and providing written summary of data analyses.
Coding accurately variables from original information or data and completing statistical analyses as required.
Drafting business correspondences for my superiors with minimum corrections most of the time.
Educational Attainment Degree:
High School: