HR ASSISTANT
MERTEC MIDDLE EAST LLC
Total years of experience :4 years, 8 months
o Responsible and maintaining the daily attendance of all office staff and labourers.
o Preparing the monthly payroll, which includes vacation and sick leave that track in the system.
o Collecting the time sheet/card for all the employees.
o Calculating the leave salary, gratuity and the final settlement of the employees end of contract and resigned.
o Compile and update employee records (hard and soft copies)
o Deal with employee requests regarding human resources issues, rules, and regulations.
o Welcomes new employees to the organization by conducting orientation.
o Contributes to team effort by accomplishing related results as needed.
o Maintains the employee’s confidence and protects operations by keeping human resource information confidential.
o Coordinate communication with candidates and schedule interviews.
o Responsible for maintaining HR files and database.
o Managing all company emails and CEO important emails to be reminded specially requested by the clients/customers meetings.
o Assists all clients, visitors and guests with the proper manners.
o Manage all hotel and restaurant reservation for the events.
o Schedule and coordinate meetings, appointments and travel arrangements for managers.
o Responsible to ensure that the requirement for administrative support are undertaken efficiently and professionally, including MS Office processing, telephone calls, receive and distribute electronic mails, purchase orders, couriers.
o Take all the information of all phone enquiries and sending email regarding on the details and list of courses that their asking.
o Manage files. Create folders and organize them into a filing system. Keep files organize for easy access. Create and monitor reports
o Manage HR database. Responsible for all required data entry, update of personnel files, and prepare the required documentation.
o Preparing a slide presentation, teacher’s book and students books using MS PowerPoint and MS Word.
o Prepare and make monthly salary for all staff via salary transfer and update all payments transaction.
o Issuing cheques and transfers for company suppliers.
o Handling petty cash.
o Tally all the monthly expenses for the Office Petty Cash, Visa Expenses and Utilities for the Office expenses including Rents, Landline, Fax and Internet.
o Preparing invoices/payment vouchers/receipt vouches and cheques.
o All banks related such as cheques and cash deposit.
PRO Job
o Arranging documents for new employee for applying quota, visa processing, cancellation and renewal. Making an online application for visa and payments and coordination from the Tecom customer service.
o Processing all the renewal such as Trade License, P.O Box, and Establishment Card.
2015
o Screened phone calls such as enquiries, request, and any other types of calls dealing with proper
phone etiquette.
o Met and assisted the visitors, guests, clients with courteously manner. Organized and maintained
the diaries, making sure the appointments were being met.
o Maintained the accuracy and quality of documents, files, keeping hard and soft copy. Kept the
confidentiality of all records.
o Assist in fulfilling / carry out works related to the project.
o Check the project’s drawing and make sure each drawing along with office file folder is in proper.
o Maintained emails/ fax machine and forward it to the concerned staff or do the action needed.
o Provided support to the Procurement Department, such as prepared LPO’s and followed-up the
deliveries.
o Liaise with banks such as cheques deposits, cash withdrawals, etc.
o Booking flights as per request of my boss.
o Conduct regular checks for all the stationaries etc.
o Update the contacts for client, sub-contractor, suppliers, ect.
o Checking / updating all the expiry of all the employee (passport, visa, labour card, emirates ID
and insurance)
o Checking / updating the expiry of all vehicle (car license, car insurance)
o Checking the salik account every week.
Real Estate Job (Labour Camp owned by my Boss)
o Prepared the Labour Camp Tenancy Contract for all Tenants.
o Kept the record updated (list of tenants, date of contract’s expiration).
o Maintained the accuracy of files, records and the renewals (Civil Defense Certificate, Fire Alarm
and Safety Annual Maintenance Contract, Government Tax, Land Rental, Water Tank Cleaning
Contract, Pest Control Work Contract, Garbage Collection Contract and others.
o Prepared payment voucher and issued cheques.
o Liaise with banks such as cheques and cash deposits.
FIELD INTERVIEWER
Registry System for Basic Sector in Agriculture
o Screened phone calls such as enquiries, request, and any other types of calls dealing with proper phone etiquette.
o Met and assisted the visitors, guests, clients with courteously manner. Organized and maintained the diaries, making sure the appointments were being met.
o Maintained the accuracy and quality of documents, files, keeping hard and soft copy. Kept the confidentiality of all records.
o Assist in fulfilling / carry out works related to the project.
o Check the project’s drawing and make sure each drawing along with office file folder is in proper.
o Maintained emails/ fax machine and forward it to the concerned staff or do the action needed.
o Provided support to the Procurement Department, such as prepared LPO’s and followed-up the deliveries.
o Liaise with banks such as cheques deposits, cash withdrawals, etc.
o Booking flights as per request of my boss.
o Conduct regular checks for all the stationaries etc.
o Update the contacts for client, sub-contractor, suppliers, ect.
o Checking / updating all the expiry of all the employee (passport, visa, labour card, emirates ID and insurance)
o Checking / updating the expiry of all vehicle (car license, car insurance)
o Checking the salik account every week.
o Answer and transfer all the incoming calls with proper greetings and in polite way.
o Maintain the cleanliness and neatness of the Office (see to it that all are well organized from the
receiving area up to the office of the President and the conference room).
o Provide Administrative support to the management level and to all employees.
o Prepares Memos, Letters and other related documents using MS Office Applications.
o Filing of records for the incoming and outgoing documents
o Provide some minor assistance on various office equipments (i.e. copier. Fax machine, printer
telephone, multi-media projector
o Manages all administrative duties efficiently including basic correspondence and office
communications
o Sorting outgoing and incoming Faxes, E-mails, Postal, Courier Docs.
o Storing and filling complete information and maintaining records of work tasks and completed
documents.
o Check the information of documents and ensure that these are properly registered in the system.
o Records all the information about the company employee.
courses: Network Administrator Institute/University : AMA Cavite Address :