LOGISTIC OFFICER
YIACO MEDICAL COMPANY
Total years of experience :29 years, 3 Months
Involved in the overall day to day management of the division this includes office routine duties, dealing with the third party logistics team, maintenance of inventory, handling of supplies, works and services, provides inventory, invoices submission to MOH and careful supervise the transport of the materials to MOH, etc.
1) Dealing with the Third Party Logistics team for day to day operations.
2) Developing of logistical plans, policies and procedure necessary to provide support in the logistics areas of supply, transportation, etc.
3) Storage, and maintenance of equipment and materials to support the operations.
4) Co-ordinates and interface between 3 PL logistics function such as transportation, maintenance and warehousing to ensure efficient, timely and cost effective support to customer
5)Co-ordinates with customer to ensure desired logistics objectives, priorities and schedules are met and communicated to Management
6) Assist in the inspection, shipping, handling and packaging of supplies and equipment.
7) Attend divisional meetings and solving problems.
8) Preparing Invoices as per MOH prescribed format and submitting to MOH for collecting money
9) Prepares Invoices and deliver goods as per the contract on timely basis
Inventory Control, Receipt, Issue and Storing Docs,
Preparation of stock items requirements and purchasing, maximum and minimum stock level based on consumption.
Receiving of materials and checking the material with relevant docs.
Reporting the receipt of materials to concerned dept.
Following with purchase department and suppliers for delivery of materials.
Year end reconciliation of materials, finalization of stores account and physical stock.
Physical stock checking. Maintain stock levels of all materials without falling below the prescribed minimum and fixed maximum quantity, maintain efficient quality records of stock thru computer.
Update the records in the computer through the stock format about the materials and their cost. Issuing of materials according to the requisition received from the various dept.
Problem solving & Decision making
Reports accident/ incidents/ near misses etc. Briefs the staff on the job safety and ensures the staff is aware of the risk involved in their activities. Dealing with staff problems
Planning, Organizing & Administrative
Planning the shift activities. Reviews the handovers from the previous shift and delegates operational tasks to the Team Leaders. Coordinates and supports the Assistant Warehouse Manager in administrative tasks. Checks mails, updated attendance, safety forms, MHE forms etc. Raising & discussing staffs related problems, vacation, etc with Warehouse Manager.
Delegating
Delegates work as per the staffs capability. Ensures right work is given to right person. Ensures operations are conducted by the staffs as per IMS procedure.
Performance Management
Carry out Counseling & Appraisals for all the staffs. Coordinates for training and updates training records and evaluates the training received by the staff.
Controlling & Motivating Staffs
Counsels, guides and motivates for performance enhancement. Inspires subordinates to work at the highest level. Resolves issues with the client representative (drivers), should any arise.
Supervising & Monitoring Staffs
Supervises loading & offloading of shipments & delegates housekeeping tasks regularly for optimum space utilization. Monitoring staffs working on receiving, picking, sortation etc & ensuring work to be completed on right time.
Controlling Inventory
Checking inventory issues. Co-ordinates with Stock controller and resolves if any discrepancy in Zero location / cycle counts/ discrepancy arising during operations. Ensures product being received in the correct production date, Expiry dates, Lot number etc.
Dealing with MHE related problems & Staffs
Promotes Safety & ensures preventive maintenance on the MHE’s and infrastructure is utilized optimally. Briefs & monitors MHE operators to work as per the company safety procedures.
Computerized & feeded all the items in Power Builder Accounting program & Controlling the stock in Power Builder Accounting Program.
Started new procedure in the store (SIV, GRIN, GRN etc.)
To feed in computer’s accounting program the exact quantity of the items received.
Preparing and maintaining the cost of all the items.
Placing order and follow up of orders with International Suppliers
Identification, segregation, scanning and bar coding of all the items for accounting program.
Receiving the material from international supplier & confirming in return the material received as per the order placed to suppliers & cross checking GRN (Goods Received Note)
Storing the various stock items in the most appropriate fashion & organizing them in such a way that it can be located quickly and easily when required.
Preparing & maintaining of stock records, employee records, updating system, inventory and investigation.
Stock taking quarterly and annually to maintain the stock/inventory.
Ensure the safety of all the items in stores & ensuring that the stock is issued in the correct sequence i.e. “first in first out”.
Knowledge of preparing “Commercial Invoice”, "Letter of Credit "& preparing docs to clear the material from customs.
• Documentation
• Self correspondences.
• Correspondence between department
• Preparing of tenders, quotation, enquiries, request etc.
• Preparing of program/ schedule/ travel/ hotel arrangements.
• Maintaining of office records (files, employees file, catalogues/ samples etc.)
• Operation of computers, fax, photocopy, telephone, electronic typewriter.