Maya Dorra, HR and Admin Senior Officer

Maya Dorra

HR and Admin Senior Officer

Boecker Public Safety

Location
Lebanon - Beirut
Education
Master's degree, Human Resources
Experience
13 years, 3 months

Share My Profile

Block User


Work Experience

Total years of experience :13 years, 3 months

HR and Admin Senior Officer at Boecker Public Safety
  • Qatar - Doha
  • My current job since May 2018

Ensure that existing Human Resource Policies, Procedures and Staff Handbook are updated in line with statutory requirements, good practice and the agreed review timetable and that new policies or procedures are introduced as necessary.
✓ Keep self and team up to date with employment law and relevant codes of practice.
✓ Ensure operational HR activities and processes are correctly followed and that the frontline HR team provide accurate and timely advice and guidance to managers.
✓ Ensure the provision of accurate statistics and records
✓ Ensure robust performance management systems are in place to ensure a culture of performance is embedded
✓ Responsible for the execution of HR services in the areas of Compensation and benefits, recruitment, selection and retention
✓ Maintain and updates HR Information System to ensure that all personnel information is properly & accurately captured, effectively managed and maintained at all times
✓ Assist the HR REGIONAL TEAM in the review, development and execution of HR policies & programs within the area of assignment
✓ Conduct the job evaluations in collaboration with the line managers.
✓ Draft a plan of a workable Performance Incentive Scheme and a grading system
✓ Conduct employee orientation, development, and training administration
✓ Participates in the conduct of investigations when employee complaints or concerns are brought forth
✓ Participate in the conduct of investigation for disciplinary matters
✓ Develop the HR Calendar and objectives for the year.
✓ Develop & prepare the HR budget for the next year.
✓ Supervise the oversee recruitment process
✓ Recommend changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.
✓ Provide payroll processing backup support as and when required. Partner with finance to maintain the payroll database;
✓ Provide competitive market research and prepare pay studies to help establish pay practices and pay bands that help to recruit and retain superior staff;
✓ Manage daily administrative operations of the office and assist all units in resolving problems related to the day-to-day operations;
✓ Supervise the work of in-house cleaners to ensure that the office is kept clean and pleasant at all times;
✓ Organize, assign and supervise the work of administrative support staff;
✓ Oversee the management of office supplies and stationery and ensure replenishment Manage administrative issues to do with security and safety of residences of internationally and regionally recruited staff and the office;
✓ Record fuel costs of all vehicles according to the established system and ensures proper utilization and that fuel deposits are replenished in good time;
✓ Ensure that all vehicles are supplied with all statutory items;
✓ Arrange for any maintenance work that needs to be carried out in the office.
✓ Supervise the labors accommodation in collaboration with the camp boss and advise the concerned person on the action needed to make the camp up to the rules of the country.

HR Specialist & Deputy of HR Head at Saudi Binladin Group - Qatar Branch
  • Qatar - Doha
  • August 2014 to May 2018

Administers a wide variety of personnel policies and programs regarding Substitute employees (e.g. advertising positions,
processing applications, recruitment, separation, verifying employment, orientation, substitute calling system, etc.) for the purpose of conforming to district policies, procedures and relevant laws.

Communicates with other employees, departments, administrators, applicants and the public for the purpose of providing
information and assistance concerning employment, substitute procedures, personnel records and related legal requirements.

Conducts Substitute employee orientation, training and ongoing training

Coordinates employment process

Develops a wide variety of written materials (e.g. forms, procedures, brochures, pamphlets, etc.)

Maintains automated substitute calling system (e.g. enters and updates data, etc.) for the purpose of ensuring the accuracy of
information.

Presents information on a variety of topics (e.g. orientations, meetings, substitute calling system, etc.) for the purpose of conveying information and/or making recommendations regarding district services.

Processes documents, data, and materials (e.g. Human Resources Information System, etc.) for the purpose of disseminating
information to appropriate parties and inputting data.


Supervises personnel record keeping procedures and substitute calling system (e.g. transcripts, recruiting, hiring, scheduling,
placing and paying personnel, etc.)

Supports the Human Resource Director and department staff for the purpose of assisting in the performance of their work activities.

Prepare the payroll at the end of every month.

Responsible for the vacation and other leaves of the employees.

Prepare the certificates e.g. Bank, Embassy, etc. required for the employee.

Review the time sheet and prepare the over time calculations.

Recruitment Officer at Silkor
  • Lebanon - Beirut
  • July 2013 to May 2014

- Screening CVs
- Interviewing potential candidates
- following up with the floor during their observation
- Propose and discuss the offer with the selected candidates
- Participate in the probationary Reviews
- Visit our branches in the Middle East for the recruitment process and for new ideas like job fairs, open days... to keep our data base updated
- Ask the selected candidates about their documents so we can submit them to the Ministries especially Abroad
- Always update the employees folder and documents

Recruitment Consultant at BSO
  • Lebanon - Beirut
  • September 2011 to June 2013

 Recruitment Tasks:
o using sales, business development, marketing techniques and networking in order to attract business from client companies;
o working towards targets that may relate to the number of candidates placed, a value to be billed to clients or business leads generated;
o building relationships with clients;
o developing a good understanding of client companies, their industry, what they do and their work culture and environment;
o advertising vacancies appropriately by drafting and placing adverts in a wide range of media, e.g., newspapers, websites, magazines;
o using social media to advertise positions, attract candidates and build relationships with candidates and employers;
o headhunting - identifying and approaching suitable candidates who may already be in work;
o using candidate databases to find the right person for the client’s vacancy;
o receiving and reviewing applications, managing interviews and creating a shortlist of candidates;
o requesting references and checking the suitability of applicants before submitting their details to the client;
o briefing the candidate about the responsibilities, salary and benefits of the job in question;
o preparing CVs and correspondence to forward to clients in respect of suitable applicants;
o organizing interviews for candidates as requested by the client;
o informing candidates about the results of their interviews;
o negotiating pay and salary rates and finalizing arrangements between client and candidates;
o offering advice to both clients and candidates on pay rates, training and career progression;
o Reviewing recruitment policies to ensure effectiveness of selection techniques and recruitment programs.
 Website/ Social Media Tasks:
o Develop the website bso.com.lb and create new ideas to make it simpler
o Responsible for the maintenance of the website and handling the contact with the web developer
o Responsible for the website hosting (contract, payments…)
o Supervise the
 Data Base Tasks:
o Supervise the work of two employees concerning the data base management (data base entries, card scan, CRM…)
o Update the data base on a weekly basis

Education

Master's degree, Human Resources
  • at saint joseph university
  • June 2013
Bachelor's degree, Sociology
  • at Universite Saint Joseph
  • June 2010

Specialties & Skills

Training
Negotiation
Customer Service
Recruitment
Great ability to work within a multidisciplinary teams and areas.

Languages

Arabic
Expert
English
Expert
French
Expert