Personal Assistant To Gm / Senior Document Controller
Phoenician Technical Services
Total des années d'expérience :20 years, 4 Mois
Personal PA to GM / Senior Document Controller
• Oversee daily duties of employees to ensure that quality standards are being met and proper procedures are being followed.
• Give guidance to employees in handling errors, problems, complaints and/or disputes.
• Coordinate work schedules and duty assignments.
• Perform orientations and/or schedule training as needed for employees.
• Work with other supervisors to coordinate workplace activities with other departments, units, or teams.
• Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing.
• Implement company or departmental policies, procedures, and quality/service standards.
• Maintain records, including inventory, personnel, orders, supplies, and maintain documentation.
• Assist and introduce products on walk-in clients.
• Arrange all samples product that all sales requirements.
• Send all salespersons quotations to the inquiry and client request.
• Update all sales quotation lists, LPO’s and Subcontract Agreement.
• Help assisting deliveries and maintain warehouse stock inventory on
monthly basis and yearly inventory.
• Encode all product stocks via systematic knowledge.
Gathering information for implementing the new project.
• Collecting inputs from clients
• Set up an electronic library system for the management
of technical documentations.
• Listing out the Documents and documenting the project
details
• Explaining the Project Plan to internal execution team
• Describing all possible document flow structure in the bit’s
application
• Submission of documents and creating Transmittal
through RoBOTic Document Control
• Describing and creating the Acknowledge letters for the
clients through RoBOTic Document Control
• Preparing all submission for Technical, Material and
Drawing Submittals for all sub cons
• Coordinate all activities related to the Document Control
procedure, including technical documents, drawings,
and commercial correspondence.
• Input document data into the standard registers ensuring
that the information is accurate and up to date.
• Generate the various document control reports as
required.
• Typing of site documents and follow up of all the site
needs.
• Makes sure that controlled copies of latest approved
documents and drawings are given to the appropriate
staff, subcontractors and suppliers as applicable
• Maintain updated records of all approved documents
and drawings and their distribution clearly
• Maintain the documents and drawings in the Document
Control office under safe custody without any damage or
deterioration with easy traceability.
• Maintain the files and control logs as required by the
project.
Tracking the pending documents through weekly
progress reports
• Notifying the involved party for tacking appropriate
action on the pending documents
• Manual follow up with the client’s internal team to get an
expected schedule for all pending documents
• Export of As-Built files in the customer required format
• Sign-off from the customers with clear specifications of
retention of Archives
• Ensure that all relevant Safety, Construction specification
& Technical data are available.
• Check and itemized all the Tender documents (soft copy
and hard copy) including drawings, queries, addendums
response, etc.
• Display suitable time and project management skills to
effectively manage client’s expectation and support
project enquiries within committed timescales/deadlines.
courses: AMA Computer University, Quezon City Philippines Bachelor of Science in Computer Science (Programming)