Admin Assistant
Falaknaz Sports Group
Total years of experience :6 years, 0 Months
Admin Assistant
Receptionist/ Telephone operator
Facilitates the receiving of ordered footwear, apparel and accessories samples from ASICS per season.
Takes charge in the preparation of Proforma Invoice for the orders from various ASICS customers.
Communicates with various clients and forwarders for the payment, shipping and freight details.
Prepares necessary documents needed like (Certificate of Origin application in DCCI) for the shipments outside the UAE.
Coordinates with suppliers for the indoor and outdoor graphic designs, signages and other advertising materials to be placed in Emirates Sports Stores shops and in other FSG clients.
Prepares Local Purchase Order (LPO) for the various office transactions.
Handles filing of all outgoing and incoming communication.
Assists the accounts department in receiving Daily Cash Collection from the retail shops.
Assist the HRD in-charge in office documentation (memo preparation, travel bookings, employee 201 files, etc., )
Performs secretarial functions and other job related matters that may be requested by my superiors the Finance & Admin Manager, the Senior Manager Sales and the Retail Manager.
Receptionist/ Telephone operator
Facilitates the receiving of ordered footwear, apparel and accessories samples from ASICS per season.
Takes charge in the preparation of Proforma Invoice for the orders from various ASICS customers.
Communicates with various clients and forwarders for the payment, shipping and freight details.
Prepares necessary documents needed like (Certificate of Origin application in DCCI) for the shipments outside the UAE.
Coordinates with suppliers for the indoor and outdoor graphic designs, signages and other advertising materials to be placed in Emirates Sports Stores shops and in other FSG clients.
Prepares Local Purchase Order (LPO) for the various office transactions.
Handles filing of all outgoing and incoming communication.
Assists the accounts department in receiving Daily Cash Collection from the retail shops.
Assist the HRD in-charge in office documentation (memo preparation, travel bookings, employee 201 files, etc., )
Performs secretarial functions and other job related matters that may be requested by my superiors the Finance & Admin Manager, the Senior Manager Sales and the Retail Manager.
Handles local/international purchasing of finished goods and fabrics. Communicates with the suppliers & forwarders regarding the delivery status of orders, negotiates prices, shipping details and any other concerns. Prepares monthly inventory of finished goods samples. Prepares the Purchase Order (PO). Process accounts payable to various suppliers both local and international thru check issuance and bank telegraphic transfer. Prepares various reports needed by the management in decision-making process of the company. This reports includes the following:
a. Weekly and Monthly Inventory of Stocks per boutique
b. Monthly Sales Turnover ( per boutique and over-all)
c. Summary of Served and Unserved Orders per supplier
d. Accounts Payable per supplier and ageing report
e. Summary of Purchase Returns per supplier
f. Unit Cost Computation per supplier per order
g. Monthly Product Catalogue w/ pictures and swatches
h. Bank telegraphic transfer summary to be used by accounting department for their cash flow report and for bank reconciliation purposes
i. Privilege Card (PC) holders annual purchase summary per category
Takes charge in the preparation of Delivery Receipts, Job Order, Purchase Requisition of office supplies and Cash Advance for freight payment.
Prepares minutes of the meetings held in the General Manager’s Office.
Facilitates the receiving of local and international purchases. Computes the unit cost to be used as a guide in the selling price computation. Handles filing of all outgoing and incoming memorandum. Checks weekly stocks delivery in all the 9 boutiques. Handles the Privilege Card (PC) Program of the company, wherein a discount card will be given to frequent buyers and updates the management on all status of all cardholders for issuance and renewal purposes. Performs secretarial functions and other job related matters that may be requested by my superiors the Merchandising Manager and the General Manager.
College 1998-2002 University of San Jose-Recoletos, Cebu City, Philippines, Bachelor of Science in Commerce Major in Management Accounting School Involvements/Achievements Member, Non-Academic Scholars Organization (NASO) Member, Junior Philippine Institute of Accountants (JPIA) Member, Cebu Association of Working Youth (CAWY) Dean’s Lister – (2nd semester, S.Y. 1999-2000) Seminars Attended The Spirit of Enterprise in the Next Millennium Government Accounting Effective Telephone Skills for Better Service Planet Training (language enhancement for call center setting sponsored by People Support Call Center) Skills and Literacy’s Typing 40 words per minute Computer literate (MS Word, MS Excel, MS Powerpoint, Corel Draw, Adobe Photoshop, Adobe Illustrator and Freehand softwares)