protocol coordinator
Abu Dhabi Film Festival
Total years of experience :7 years, 9 Months
• Execution of ADFF events: Opening and closing ceremonies, French embassy cocktail reception, Argentinian embassy cocktail reception, Emirates night, and Arabian night.
• Tracking the sponsorship and deliveries of Sponsors for each event.
• Tracking the execution of sponsor deliveries to ensure that they are delivered according to the agreed deadlines.
• Sending out emails to sponsors and attendees as directed.
• Managing vendor and venue relationships and deliveries.
• Performing a variety of duties related to the execution of an event, including: badge and program stuffing, on-site registration, and customer service for attendees, speakers and sponsors.
• Coordinating details of events.
• Calculating budgets and ensuring they are adhered to.
• Booking talents, including: musicians, bands, and DJ.
• Selecting the food menu for the event.
• Visiting the venue to plan the layout of seating and decorations.
• Coordinating and monitoring the event timelines and ensuring that deadlines are met.
• Initiating, coordinating and/or participating in all efforts to publicize
• the event.
• Negotiating to secure the event space.
pre/post-event evaluations.
• Creating the invitee list.
attendee tracking, presentation and materials support, and
Coordinating the event’s logistics, including registration and
• Sending out the invitations.
• Develop and implement ADU Alumni Relations strategic plans and goals.
• Develop and implement a wide and effective range of alumni events including class reunions, alumni-student mentors program (under process), professional networking groups, sectoral and regional chapters resulting in a calendar of regular events (AlAin, North Emirates groups).
• Launch and manage the Alumni Association, including populating and assisting the ADU Alumni Board (10 alumni)
• Represent ADU at alumni function and events where assigned gift prospects are present.
• Ensure the development of all alumni marketing and communication materials including invitations, mailings, articles, brochures, the e-newsletter and the alumni web site, in cooperation with Marketing( Alumni website & face book ADU Graduates).
• Work with the VC to develop strategic alumni programs that will advance ADU’s vision and mission, to identify, cultivate and solicit individuals for gifts and multi-year pledges (year 2)
• Provide a link between alumni, the ADU colleges, the Internships and Careers Office
• Provide regular reports of progress, aligned to ADU targets
• Prepare and administer budget expenditures and reports.
• Generating Alumni benefits program/offers.
• Handles day to day telephone, email, walk- in queries from Alumni members.
• Day to day event management support to Alumni activities
• Work ranges from standardized office support assignments to performance of administrative duties involving :
• Decision-making and judgment.
• Public contact, both internal and external to the organization.
• Contact with program staff, managers of other units within the organization, representatives of other state agencies/universities, clients, service recipients, elected/appointed representatives, and the public.
• Coordinate business functions of the unit that include personnel administration, office coordination, and budget monitoring or management.
• I was involved in this short period with many projects:
- Career fair exhibition that ADU hosted in October and it was a successful event.
- Helping in organizing the 3rd Graduation ceremony event.
- The 1st Alumni homecoming event.
- One of the team who established the Alumni Association of ADU University.
- 1st rank in ADU university Chancellor Innovation award for my project “ADU day care center”.
- My next step, participating in the competition “Made in the Middle east”.
Incorporated occupational health and safety (OH&S) activities into school’s strategic plan.
Ensured establishment of risk management systems at the school for all aspects of its work.
Maintained appropriate procedures for risk assessments.
Implemented school system for reporting and investigating accidents, incidents and injuries.
Established effective systems for the provision of OH&S information, training and supervision.
Ensured effectiveness of school’s emergency procedures.
Established and maintained health and hygiene practices for school’s 3000 students and 350 staff members as established by the Ministry of Food.
The above were my standard job requirements. In addition, the school administration increased my duties and responsibilities to include: being responsible for “cleaners and helpers” staff, agreeing to find new ways to increase canteen’s income. My efforts at this assignment were a great success in that I managed to realize an annual profit over $500, 000 Dirham.
Running trails of experiments prior to classes and demonstrating techniques for experiments’.
Preparing equipment and chemicals before lessons: from test tubes to state-of-the-art microscopes.
Maintaining and repairing equipment and laboratory apparatus.
Record keeping, e.g. for student practical’s, tracking methods, results…etc
Ensuring that equipment is properly cleaned and those chemicals and other materials are appropriately stored.
Supporting the work of teachers in classes and laboratory sessions and giving technical advice.
Providing technical advice to staff and students.
Managing the stock control of chemicals equipment.
Ensuring that all health and safety procedures are understood and followed correctly.
Co-coordinating work in the laboratory to ensure efficient use is made of expensive pieces of equipment.
Conduct chemical analyses of body fluids, such as blood and urine, using microscope or automatic analyzer to detect abnormalities or diseases, and enter the data into the computer.
Set up, adjust, maintain, and clean medical laboratory equipment.
Analyze the results of tests and experiments to ensure accuracy to the specifications, by using special equipment.
Analyze and record test data to issue reports that use charts, graphs and narratives.
Perform medical research to further control and cure disease.
Obtain specimens, cultivating, isolating and identifying microorganisms for analysis.
Examine cell stained with dye to locate abnormalities.
Collect blood or tissue samples from patients, observing principles of asepsis to obtain blood samples.
Consult with a pathologist to determine a final diagnosis when abnormal cells are found.
Supervise and instruct other technicians and laboratory assistants.
Prepare standard volumetric solutions and reagents to be combined with samples, following standardized formulas or experimental procedures.
Test raw materials, processes and finished products to determine quality and quantity of materials or characteristics of a substance.
MHRM with honor