Mazen Naim, Senior Public Relations Officer

Mazen Naim

Senior Public Relations Officer

DRAKE & SCULL INT’L PJSC

Location
United Arab Emirates - Abu Dhabi
Education
Diploma, Computer Science
Experience
15 years, 11 months

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Work Experience

Total years of experience :15 years, 11 months

Senior Public Relations Officer at DRAKE & SCULL INT’L PJSC
  • United Arab Emirates - Dubai
  • My current job since December 2015

Preparing quarterly petty cash forecast related to residence visas, medical, EID, labor renewal and other related PRO works.
Preparing daily PRO and employees tasks
Provides full report on all related PRO works to the Line Manager on daily basis.
Maintaining records of all existing and newly joined employee’s details (visa, labor, EID etc.)
Ensures that optimal relationships between Drake & Scull and government entities are maintained.
Maintaining group trade licenses renewal and other related legal documents.
When necessary, negotiate with and effectively influence relevant government representatives to facilitate positive outcomes on behalf of Drake & Scull.
Ensuring that all DSI management is updated in all new rules and regulations of UAE related laws.
Assisting all DSI staffs in the processing of their families and relatives residence or visit visas.
Provides NOC`s in accordance to employees request.
Follow up and insure that all the PRO daily tasks are completed on time.
Uses initiative to ensure that work processes, procedures and systems are effective and efficient.
Resolves day-to-day problems, in consultation with personnel and admin manager.
Contribute to the effective functioning of the team by identifying with and participating in the achievement of team objectives, communicating and sharing knowledge.
Manages own continuous development and supports the development of colleagues.

Senior Public Relations Officer at Rapid Access LLC
  • United Arab Emirates - Dubai
  • December 2014 to December 2015

Preparation, processing and submission of documents to government departments such as Ministry of Labor, Immigration and Municipalities etc.
Maintaining all companies’ documents renewal (trade license, chamber license, civil defense .etc.)
Ensures that optimal relationships between Rapid Access and government ministries and departments are maintained.
Provides regular advice to Human Resource Manager /Director on current changes and rulings relating to the Ministry of Labor and Immigration policies and procedures.
Accompanies employees to relevant ministry departments, traffic department, or medical testing facility as required.
Obtain visas from other embassies in UAE for staff members for their business travel.

Senior Public Relations Officer at Aljurf Development Projects LLC.
  • United Arab Emirates - Abu Dhabi
  • April 2013 to December 2014

•Handles day to day activities relating to Government Relation with minimum supervision using updated information and processes relating to Ministry of Labour, Immigration and Government Departments.
•Submit application for issuing and renewing labour cards to the Ministry of Labour for existing and new employees.
•Follow up changes in legislations that affect the Company’s business.
•Collect and provide periodical updates from the government authorities on all Labour and immigration rules to keep the company abreast of the changes in the rules and procedures.
• Submit, follow-up and collect all new employment and business visas to ensure that the visas are processed on a timely manner to support the business.
• Renew, update and maintain all employees and their dependents’ visas, labour cards, and labour contracts in a timely manner to ensure that company’s records are up-to-date in the labour and Immigration Departments.
• Deal with general enquires regarding PRO functions promptly and efficiently to enhance the level of department service
• Provide service, support and assistance to new and existing employees on their requirements such are driving license, liquor license, car registrations, accommodation and legal requirements to ensure that PR services are provided as required.
• Renew, update and maintain the trade licenses and other government certificates of all company’s legal entities in the UAE to ensure that the documents are up-to-date.
• Assist departments in resolving any issues related to company vehicle registration and renewals to ensure that PRO services are provided as and when it is required.
• Obtain visas from other Embassies in UAE for staff members for their business travel.
•Send employees a notification on documentation required prior to their visa/labor card expiring.
•Maintains database of all passports and residence visas by scanning all documents and directly updating the database when details change.
•Send out notifications on documentation required to renew trade licenses and complete surveys, etc. required by the government bodies at the time of license renewals.
•Submit detailed reports related to visa expenses to the finance department.
•Arrange medical tests, passports, memos, promotional draws and fine resolution.
•Represent the Company at locations such as the Police Station, Airport, Hotels, Embassies, Ministries/Municipalities & other significant Departments.

Public Relation Officer (PRO )/ HR Executive at Valladens Group LLC
  • United Arab Emirates - Ajman
  • December 2011 to April 2013

•Coordinate with the HR Manager regarding processing and acquiring of all staff visas and labour cards as well as related PR duties.
•Fully responsible for the PRO support for day to day operations in all Divisions under Valladens Group of Companies
•Collect and provide periodical updates from the government authorities on all Labour and immigration rules to keep the HR department abreast of the changes in the rules and procedures.
•Submit, follow-up and collect all new employment and business visas to ensure that the visas are processed on a timely manner to support the business.
•Renew, update and maintain all employees and their dependants’ visas, labour cards, and labour contracts in a timely manner to ensure that company’s records are up-to-date in the labour and Immigration Departments.
•Provide service, support and assistance to new and existing employees on their requirements such are driving license, liquor license, car registrations, accommodation and legal requirements to ensure that PR services are provided as required.
•Renew, update and maintain the trade licenses and other government certificates of all company’s legal entities in the UAE to ensure that the documents are up-to-date.
•Renew and maintain all company’s leases in the UAE before its expiry, which includes offices, company apartments.
•Assist departments in resolving any issues related to company vehicle registration and renewals to ensure that PRO services are provided as and when it is required.
•Accurate preparation of documents according to the requirement of the legal authorities
•Maintain confidentiality and security of company and employee documents at all times

PUBLIC RELATION OFFICER at MCM Group Co. Abu Dhabi LLC
  • United Arab Emirates - Abu Dhabi
  • September 2008 to December 2011

• Submit and ensure the processing of all types of applications and various legal documents to the local government bodies, including but not limited to visit visas, employment or residence visas, car registrations, Trade License, labor permits, export license, economic license, foreign license, etc.
• Undertake all the activities for official submission / collection of application approval and timely processing of various legal documents.
• Proactively manage the timely renewal of all Employment Visas, Labor Permits and periodic renewal of licenses.
• Submission of correct documentation to the Ministry Of Labor for visa applications
• Submission of correct documentation to obtain licenses and efficient collection of Licenses to take place when completed
• Take, submit & collect all necessary documentation in order to organize all Employee official paperwork.
• Represent the Company at locations such as the Police Station, Airport, Hotels, Embassies, Ministries/Municipalities & other significant Departments & in accordance with services such as mobile & landline phone services (connections/disconnections/repairs), mail, electricity
• In-charge of handling all the necessary documents to get the approval from Ministry of Public Works and Highways prior to commencement of the project
• Submission and following up of necessary documents for projects to be handed over
• Submission of necessary documents and ensuring that the snag list have been rectified in order to follow up collection of bank guarantee

Education

Diploma, Computer Science
  • at Information Technology School
  • July 2001

Specialties & Skills

Public Law
Administration
Government Law
Government
Public Relations
High level of interpersonal skills to work effectively particularly with local government bodies
U.A.E. valid driving license
Proficient in Microsoft Office Applications such as Excel, MS Word, PowerPoint Presentation and Ou
Strong verbal and written communication skills both in English and Arabic
Government liaison role/PRO in the UAE
Strong background of Abu Dhabi and UAE law
Knowledge and experience on the portal system usage for Immigration and Licenses

Languages

Arabic
Expert
English
Expert