Document Controller
Kempe Engineering LLC
Total years of experience :15 years, 7 Months
• Answer telephone and, take messages or transfer call to appropriate individual • Greet visitor and callers, handle their inquiries, and direct them to the appropriate person according to their need. • Keeping track of all incoming faxes and distributing to concerned department for taking action locate and attach appropriate files to incoming correspondence requiring replies. • Complies and maintains personal record • Responsible for preparing quotation and inquiries • Prepares outgoing letters and correspondents such as Memo • Coordinate various suppliers on regular basis • Act of other task as requested by the Resident Project Manager/Site Manger such as Safety Report/Poster and personal matters • Arranging the entry pass for company personnel, visitors and vehicles badges. • Schedule and confirm appointments for clients, customers or Managers. • Receives and sorts incoming mails and handles transmittals • Arranging and keeping track of all outgoing courier. • Preparing monthly stationary inventory report and maintaining the minimum stock level per items. Order and dispense supplies. • Scheduling Manager’s meeting, and keeping them updated of upcoming appointments and meetings. • Back up data • Asset Registry • Appointed First Aider for the Laydown Office. • Some PC trouble shooting and IT jobs occasionally • Vehicle Registry Record such as servicing for vehicles and tracking traffic violations • Petty cash for office expenses such as medical/supplies/groceries • Responsible for the accommodation for expats • Document Controlling - inward and outgoing • Edit drawings rev and title pad
• Filing and safekeeping of record • Prepare Reports weekly / Monthly Purchasing reports • Responsible for preparing quotation and inquiries. • Prepares outgoing letters such as Letter of Intent. • Coordinate with various supplier on regular basis • Responsible for requesting Credit Applications • Performs administrative and secretarial work
• Handles petty cash for cash purchase • Arranging driver’s daily activities • Appointed First Aider for the company • Inventory • Encode data in Bill of Quantities
• Responsible for complete executive secretarial; services such as managed office function. • Arrange all business trips which includes hotel and flight reservation • Maintain record and filing system • Record all internal committee meeting ( Minute of Meeting ) • Observed confidentiality procedure. Register and tracks outgoing and incoming documents (Document Controller) • Prepares correspondent and Memos • Receives and sort incoming mails and handle transmittal; or various corresponds which approved by the manager.
• Responsible for complete executive secretarial; services such as managed office function. • Coordinate travel agency and HR department for air ticket arrangement for new recruits and employees going on business trips and annual leave. • Maintain record and filing system • Record all internal committee meeting ( Minute of Meeting ) • Receive incoming calls and note down messages • Observed confidentiality procedure. Register and tracks outgoing and incoming documents ( Document Controller) • Prepares correspondent and Memos • Receives and sort incoming mails and handle transmittal; or various corresponds which approved by the Vice President • Performs administrative and secretarial works • Handles all personal matters such as family trip/billing.
Conduct initial interview and screened qualified application • Administered and interpret Psychological/Personality/Attitude and Level of Intelligence Testing’s. • Prepares evaluation and reports for all the qualified applicants. • Maintain files for the applicant a.k.a. 201 files (active and in active applicants) or maintain a manual filing system of all employee’s record in a confidential manner including entitlements and appraisals. • Responsible for segregating resume for the available position applied for. • Prepare check, account receivable and payables • Handles employee benefits/Prepares contract for the employee • Handle itineraries such as business trip and hotel accommodation • Prepares correspondents • Receives and sort incoming mails and transmittal
Evaluate Teachers Performance and administrative task for the school • Responsible for marketing and proposals to make the school more competitive and improve the higher standard of Education • As instructor, I teach General Psychology, Math and Taxation