Sales Coordinator/ Secretary to Division Director
NATIONAL TRADING & DEVELOPING ESTABLISHMENT
Total years of experience :7 years, 1 month
Respond quickly and efficiently to all in-coming sales enquiries, by telephone fax and email, preparing brochures as required.
Follow up all enquiries, preparing proposals if necessary.
Contracting bookings and raising invoices.
Coordinating the details for the client.
Promoting our new items and promotions to our new and existing clients.
Responding to and coordinating all internal meeting requests.
Assisting the Division Director for implementing new Sales Strategy.
Preparing monthly sales report by Salesman wise & Customer wise.
Monitoring Sales & Stock.
Preparing LPO for supplier and placing orders import & export.
Follow up orders from supplier inside and outside the UAE.
Manage Director’s calendar i.e. meeting schedules & appointments
Maintain Director’s travel itinerary
Writing and dispatching routine or straightforward letters
Answering general queries by telephone or email as required
Monitor and record long distance phone calls
Photocopying documents, filing accordingly
Sorting and opening post
Obtaining information from the computer
Maintaining records, filing systems and computer files
Ordering stationery, Maintain inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items’ availability.
Coordinating maintenance of office equipment
Assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required
Assisting Directors/ Admins as necessary
Undertaking any other tasks/duties as may be reasonably required.
Petty cash holder, preparing monthly petty cash report for Office, Warehouse, &
Personal petty cash.
Preparing and sending commission statements to every respective supplier.
Maintaining and updating staff files
Preparing monthly attendance & monthly Salary Summary
Doing related work as P.A. monitoring apartments/properties of the Director, processing Visa of Directors for required travels.
• ARCHIVE CLERK cum RECEPTIONIST February 2010-present cum SECRETARY
Alfa Financials LLC, Dubai UAE
➢ In charge of maintaining the reception area, keep all giveaways, business cards, pens, applications, etc.
➢ Answering and transferring call.
➢ In charge of the weekly contracts, to file these contracts in the weekly files and make sure that these files are in the correct order.
➢ Assist the Office Administrator and Human Resource Manager with any duties requested.
➢ Sort and distribute all incoming mail, and be responsible for all outgoing mail.
➢ General administrative and clerical support.
➢ Preparing letters and some documents needed as per request.
➢ Take and relay messages.
➢ Filling and arranging documents alphabetically.
➢ Preparing monthly attendance report.
• FRONT DESK OFFICER July 2009- December 2009
La Maja Rica Hotel and Restaurant
Mc Arthur Highway, Ligtasan Tarlac City Philippines
➢ Welcome the arriving guest.
➢ Maintain an inventory of vacancies, reservations and room assignments
➢ Register arriving guests and assign rooms
➢ Answer enquiries regarding hotel services and registration by letter, by telephone and in person, provide information about services available in the community and respond to guests' complaints.
• PROJECT COORDINATOR April 2008- January 2009
SPARK Promotion and Marketing- NESTLE
Centro Matatalaib, Tarlac City Philippines
➢ In charge in looking for manpower in every promotion/events of nestle.
➢ Ensured that all events done properly.
➢ Did letters of permit in every event.
➢ Provides reports for every event done.
➢ Buying and budgeting materials for every event.
➢ Ensured that all using materials in events are safe and available to use.
Tertiary: Bachelor of Science in Business Administration Major in Economics Tarlac State University Romulo Blvd., San Vicente, Tarlac City Philippines Graduated: April 03, 2008
Secondary: Maliwalo Nationalized High School Maliwalo, Tarlac City Philippines 1999-2003
Elementary: Matatalaib Bato Elementary School Matatalaib, Tarlac City Philippines 1993-1999