marketing officer / business development
TRANS MIDDLE EAST GENERAL CONTRACTING LLC
Total years of experience :15 years, 7 months
1. Maintain the online registration of PRE-QUALIFICATION of the company. Responsible for updating the company profile of our company such as uploading renewed commercial license, Abu Dhabi Chamber of Commerce, latest audited financial reports, ISO certifications, uploading latest experiences and adding Work Groups.
2. Maintaining the online registration to ADNOC group of companies (GASCO, TAKREER, BOROUGE, FERTIL, ADWEA, ADGAS, ADCO, ADWEA, ZADCO, TABREED, AL HOSN GAS, ADMA OPCO) updating those websites ad assure that commercial papers such trade license, chamber of commerce are properly uploaded and check the status and memos in the website. Ensuring the requirements working with whole team, Coordination with PRO and finance department for the updates .Identifying the problem and assures online is updated.
3. Attends meeting in the process of Pre-qualification Process, Online Tendering for newly updated on the system and assures every document requirements has been properly filled and resolves the possible solution whenever there is technical problem.
4. Register Online EPC Companies, government agencies and all possible clients to get queries and inquiries for future projects. Responsible for completing the requirements to be Pre-qualify.
5. Responsible for company profile, editing layout, keep it updated. Sending prospects clients our company profile and assuring we are pre-qualified to their requirements.
6. Sending hard copy updated of our company profile and assure it’s properly delivered.
7. Reporting directly to the Proposal Manager, Group General Manager, Project Manager, Operations Manager and Mother Companies related works as we have some jobs related to our Mother Company and discuss issues that will resolve the problem such as requirement of each company for pre-qualification and Contractors association.
8. Responsible for new registration to companies for future bidding invitation and participate in there tender inquiry.
9. Assist to the Proposal Manager and team members for the tenders that are needed to be submitted and support the team for further needed for the submission. Such as preparing for LOA, technical submittal, commercial & technical Proposal. Correspondence for acknowledgment, clarification and other further concerns.
10. Maintaining files and assures it is properly document controlled. Such as Joint Venture, Memorandum of Understanding, Memorandum Of Agreement, Copy of Contracts, Subcontract Agreement, Provisional and Final Acceptance, Experience Certificate and other related documents for filing.
11. Creates indent for department supply and assures every office supply are maintained & controlled.
12. Coordinates to the I.T. Manager in relation to the web developer for the updates as well as new upcoming projects that are completed and ongoing. Latest news about the Company.
13. Maintain the company e-mail as given on the website and forward the correspondence to the concern person.
1. Answer telephone calls politely and professionally, directing calls correctly to the concern person/ department; takes down notes and deliver messages and keeps all information confidential.
2. Entertain walk in guest and applicants.
3. Directly coordinating with the departments (BGT / TMEGC), sharing records with BGT personnel’s as well as coordinating and other concerns.
4. Maintain and updates data base of all TMEGC employees, directory, e-mails and contact list accordingly.
5. Monitors fax machine, incoming and outgoing and delivers to appropriate person. Maintaining soft copy and hard copy as well.
6. Keep track of office supplies and stationeries.
7. Maintain cleanliness of reception area.
8. Ensure proper documentation and filing. Scanning documents and keeps it as back up files.
9. Receives invoices from suppliers; making sure that all necessary attachments (LPO copy, Delivery note, Service Order and timesheets) are enclosed. Updating the log sheet for submission of invoices. Keeping it updated on the server for their references.
10. Providing photocopy of Invoices for the finance department. Original invoices should be forwarded to the Procurement Department and giving Transmittal report for record purposes. Sending Original Invoices that are not payable for TMEGC to the head office and assuring the document is properly delivered.
REPORTING TO: ADMINISTRATION & GENEREAL MANAGER
1. Meeting clients at the showroom and even the field work.
2. Follow up clients every day and reaching the target minimum 5 units and maximum of 10 units and more, updating them the latest promo for the month.
3. Processing Land transportation Registration for plates
4. Invoicing unit
5. Assuring the transactions during payment, if online deposit or cash basis, personal check or managers check.
6. Meeting clients at fieldwork, reporting to the manager
7. Implementing the 5’s
8. Series of meetings, hitting the target units a month
9. Delivery process, deliver unit if necessary or requested by the client
10. Unit allocation, availability of unit.
11. Making formal quotation and bidding documents for the government vehicle purchase
12. Mastering the sales process as well as the rate being used by the dealer
13. Setting Appointments to the service department for the change oil 1st 1000, 1st 5000 km check up.
14. After sales follow up, after the unit has been sold.
15. Briefing the client about the unit, coverage of warranty what are the parts included such as batteries and tires.
16. Processing the insurance before the release time of unit.
17. Claims, for insurance. Explaining how does it work and the insurance coverage. How many deductible participation of each and every time there is a claim
18. Providing the necessary information needed by the client as well as mastering the product knowledge and analyzing the difference between the product and the competitors.
Multitasking is my previous job. As well as dealing with big clients any job related will makes me even learn more and even more that will best suites for your company.
