miravel abutin

Secreatary/Reception/Admin at Arab Technical Establishment

• United Arab Emirates - Dubai
• My current job since April 2011

A. Admin/Secretarial:
 Maintains and organize the showroom.
 Receives incoming telephone calls, provides answers to routine inquiries and/or refers them to other personnel.
 Receives and prepare couriers for the offices.
 Maintains records and files such as Incoming and Outgoing faxes (ATE & LEMUR)
 Keep Important or Legal Documents such as Case Files, Passport Copies, License (ATE & LEMUR)
 Handling petty cash funds in the showroom Transports through mail or fax confidential materials when necessary from customer
 Responds to more complicated inquiries or requests for information or determines which requests should be handled by another staff person.
 Composes correspondence for managers and other staff and provides clerical and procedural support as needed.
 Prepare and bind ATE Catalogues for the showroom and customer.
 Screens and greets visitors and prepare coffee as needed.
 Maintains and Order stationary supplies and grocery supplies in the showroom



B. Sales
 Prepare or Transfer Delivery Note to Invoice
 Assist Showroom in Sales
 Do Modified Sales Return or Modified Invoices for necessary corrections in the GPS
 Assists in collections or payments within the office and cash sales.
 Prepare Cash and PDC Receipt Voucher for our customer
 Prepare Statement of Accounts for our customer
 Prepare Sales Report for our Local Products (Makita and Jotun)

C. Purchase and Inventory
 Post Inventory Transfers
 Prepare Transfer of Good Hand to Damaged Store in the GPS
 Encode and Post Product Transfers Note and Issued to Production (Production)
 Prepare Local Purchase Order (ATE, LEMUR, ASKOF) and coordinate for shipment and deliveries.
 Close and Post Material Inward/Local Purchase Order(ATE, LEMUR, ASKOF)
 Follow-up Orders and Invoices from our Local Vendors (ATE)
 Create Vendor ID in the GPS
 Create Inventory items in the GPS and assigned to the specified Vendor
 Check the item allocation, sorting and inventory of stock in the GPS.
 Do Store Adjustment/Variances
 Do Adjustment of Cost in The GPS
 Prepare or Request Sample for Showroom, DIP store and Customer (ATE, LEMUR)
 Prepare the Year End Stock Counting Report