Associate Buyer
Bauer Geotechnical Specialized Foundation L.L.C.
Total years of experience :17 years, 10 Months
Duties and Responsibilities:
• Review requisitions and specifications to obtain competitive quotations from vendors
• Prepare cost comparison sheets based on the specifications & terms received from vendors
• Purchasing of services, materials, equipments & consumables in line with specified cost, quality & delivery target
• Prepare reports and updates as and when required
• Perform general administrative duties of the department including but not limited to: maintenance of records, Tracking of Hired Equipment, responding to department emails.
• Continuously maintaining and update supplier database. Review and manage the vendor list to ensure consistency with the sourcing strategy
• Liase with Accounts department to ensure accurate & timely payment of invoices, as necessary for the business with the supplier
• Act as an interface between vendors & other relevant departments/sites on purchasing processes & new projects and activities
• Assist Tendering Department as required
Duties and Responsibilities:
• Receives Material Requisition from different sites and departments and ensure all required information is available and all approvals have been obtained
• Prepares price comparison for all quotations received from different suppliers
• Negotiate with the suppliers in regards of material specifications, price, terms, delivery and service
• Prepares Purchase Order and acquire necessary approval from the Manager
• Facilitate in the signing and approval of all Purchase Orders
• Evaluate suppliers based on price, quality service support and availability
• Prepares daily report for pending Material Request and Purchase Order
• Maintain and update LPO Tracking from time to time
• Maintain complete updated LPO/Pricing Schedule for all the Projects
• Follow up and ensures that goods are delivered in accordance with the purchase order and without any delay.
• Coordinate with the Store Manager/Store Responsible with regards to the day to day deliveries and ensure all
purchases are in line with specifications and site requirements
• Coordinate with Accounts Department concerning any issues related to Suppliers/Sub-Contractors
• Ensure that the Administrative Procedures relating to the purchase of goods are followed.
• Assists in providing Material Submittals required by each projects to be submitted to Consultant/Client
• Maintain up to date Material Submittal record and attends project meetings
• Maintain procurement documents, files and records
Duties and Responsibilities:
● Assist Purchasing Manager to procure the requested materials and supplies in terms of quality,
price, delivery and service
● In charge in receiving Purchase Requisition and send inquiries to different suppliers
● Prepares price comparison based on the quotations received from the supplier
● Prepares Purchase Order using ERP (Enterprise Resource Planning) system
● Contact suppliers to expedite delivery of materials or in case of incorrect quantity of goods, receipt of
damage
● Inform the requestor on the delivery of materials
● Prepare Justification Sheet when it is needed (sole agent and cash upon delivery)
● Prepares weekly report for the pending Purchase Requisitions and Purchase Orders
● Responsible for invoices and delivery notes to be submitted to Finance Department
● Prepares cheque requisition for PO’s that requires cash or cheque payment
● Assist the Purchasing Team in any Tender Process
● Send out Invitation to Tender (ITT) to respective sub-contractors
● Contact and follow-up sub-contractors for tender submittal
● Consolidate and prepare tenders’ received from different sub-contractors for price comparison
● Schedule and confirm appointments for Purchasing Manager
● Send and receive messages on behalf of Purchase Department and arrange distribution
● Maintain files and documents in an excellent manner
Process of Evaluating Qualified Suppliers
● Issue Supplier Pre-Qualification Questionnaire to new supplier (local & abroad) before qualifying them as
Legitimate supplier
● Obtain approval from Purchasing Manager for the Pre-Qualification Questionnaires received
● Maintain and update supplier database from time to time
● Responsible in accounts application for different suppliers
Assists Lawyers in managing the office and coordinate with other departments/site/authorities on the issues pertaining to legal process.
Duties and Responsibilities:
● Responsible for handling Manager’s appointments, fixing new appointments and meetings
● Answering calls and give information to callers, take messages or transfer calls as appropriate
● Responsible for preparing draft letter documents, notes for obtaining approval, etc.
● Prepare schedule and logistic arrangement of the meetings, workshop
● Follow up with the various departments or sites on behalf of the Manager
● Administer contracts for housing, archive original contracts, identify expiry dates forecasted
● Scan, make photocopy and bind documents needed by the Lawyers
● Coordinate with sites and make sure that the complete and correct documents related to original building
Permits are secured.
● Verify the original building permits/related documents received from site, classify them and
Archive in safe custody
● Prepares reimbursement for the Legal Department expenses
● Conduct media research for a particular issue as requested
● Mail, fax and arrange for delivery of Legal correspondence to clients
● Remind Lawyers for the work or task to be done
● Scan and log document in the archive
● Maintain a soft copy record of all documents as per the pre-determined format
● Provide assistance and support in the completion of documentation request and searches
● Ensure that soft and hard copies are synchronization
Works with businesses and individual to help them acquire for loans for personal or professional needs.
Duties and Responsibilities:
● Assist clients or individual in applying for loans
● Explain the different types of loans and credit terms that are available to the applicant
● Gather personal information about the applicant
● Analyze and verify the information gathered
● Consult the manager whether to grant the loan
● Refer loans with collateral to loan committee or Board of Directors for approval
● Prepare member loan files and maintain loan records on the computer
● Prepare collection note or statement of account to delinquent borrowers
● Negotiate payment arrangement with customers who have delinquent loans
● Posting of loan vouchers to members passbook and individual ledger
● Receives deposits, payments and issue receipts to clients
● Receives monthly cable payments from CATV members
● Posting of Official Receipts to members individual passbook and ledger
● Posting of quarterly and annually interest of deposits
● Filing of important documents