Mohamed Mackeen Mohamed Irfan Mohamed Irfan, Document Controller

Mohamed Mackeen Mohamed Irfan Mohamed Irfan

Document Controller

Al Jaber & Partners – Construction & Energy Projects WLL

Location
Qatar
Education
Diploma, Marketing
Experience
16 years, 11 months

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Work Experience

Total years of experience :16 years, 11 months

Document Controller at Al Jaber & Partners – Construction & Energy Projects WLL
  • Qatar - Doha
  • March 2013 to July 2015

Designation - Document Controller (March 2013 - Up to date)
Responsible for establishing and maintaining an effective document control systems. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties.

Responsibilities
 Coordinating all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
 Input document data into the standard registers ensuring that the information is accurate and up to date.
 Maintaining Master Deliverable Summery, Correspondences Register, Authority logs and control logs as required by the project.
 Generating the various document control reports as required.
 Controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
 Maintaining updated records of all approved documents and drawings and their distribution clearly.
 Handling incoming and outgoing correspondence, Minutes of meetings, email & Transmittals from client, consultant and subcontractors.
 Maintaining the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
 Coordinating & teaming up with other documentation groups.
 Work in strict co-operation with the Project Manager to ensure project progress status integration.
 Checking quality of documents and ensure all templates used with the department conform to the Company standard.
 Preparing Documents for authority approval as per their requirements. (Ashghal, Kahramaa. MOI, etc...)
 To maintaining high confidentiality of information and data of the company.
 Supporting to Administration & secretarial works.

Supervisor- Administration & Sales at Startel Pvt Ltd
  • Sri Lanka - Colombo 1
  • May 2009 to January 2013

- May 2009 to January 2013, Startel Pvt Ltd (www.suntel.lk), Colombo, Sri Lanka.

Supervising & responsible of organizing, prioritizing and delegating tasks effectively to ensure that all sales and Office administrative work is managed competently, and in accordance with the companies changing priorities and deadlines and working with the management team.

Responsibilities
 To plan, organize, and administer the activities of staff, department, office, or division efficiently.
 To interview and recommend to the management personnel for new recruiting.
 To provide information and reports to the board at the request of the management.
 Responsible for effectively managing and supervising Administration & operation from all the centres throughout the island. Reporting directly to the Director
 Overlooking Human Resources Works & documentation
 Preparing all necessary documentations including monthly, quarterly, and annual sales report
 Planning & organizing new employee orientation to foster positive attitude toward organizational objectives
 Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems
 Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.
 Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
 Ensure all service requirements of the office are undertaken (includes IT requirements)
 Responsible for effectively managing and supervising Administration & sales reports of all the centres throughout the island.
 Supervising and guiding the group of sales staff for their day to day activities to achieve the monthly and annual sales targets
 Handling Branch Administration, Sales activities and other related activities

Group Leader at Startel Pvt Ltd
  • Sri Lanka - Colombo 3
  • November 2006 to May 2009

Responsible for overseeing the day-to-day operations of the team, distributing the workload evenly among the staff and making sure motivation and performance levels are maintained.
Responsibilities:
 Handling new and existing customers and giving them premium costumer service on behalf of the companies. And actively promoting all the company services & Products
 Implementing new initiatives and making sure all staff understand them.
 Handling sales staffs & Direct and Telephone customer inquiries.
 Promoting Business telephone & Internet service.
 Preparing the monthly Sales & Customer reports.
 Coordinating and implementing all sales and marketing activities such as presentations, proposals, promotions, and customer visit with sales staff.
 Preparing weekly and monthly sales forecast for management information

Sales Executive at Startel Pvt Ltd
  • Sri Lanka - Colombo 3
  • May 2003 to October 2006

Involved in the strategic market planning for the companies services, as well as being in charge of the sales team. Organized after sales services and promoting new packages.
Responsibilities:
 Actively promoting all the company services such as Telephone lines, Internet Services and involved in the sales promotions activities island wide and achieving the set targets.
 Preparing business proposals for business & corporate Client.
 Making sure products and services are supplied to customers on time.
 Involved in developing a new sales incentive scheme that was adopted across our company.
 Represented the company at trade fairs and exhibitions.

Sales Coordinator at M/s Openway Computer Systems Pvt Ltd
  • Sri Lanka - Colombo 4
  • May 2001 to April 2003

Responsible for supporting the company Sales Team and Responsible for providing administrative support to sales team members.
Responsibilities:
 Assisting the sales team, focusing on managing schedules and the distribution of any sales documentation.
 Prepares and then follows up on any sales quotations made for clients, negotiating terms with the client at a cost best suited for them.
 Responding to any online or telephone queries in a calm and friendly manner.
 Liaise between other departments and the client to provide the service most suitable to the client’s needs, cost and time restraints.
 The Sales Coordinator may also be required to produce reports on progress within the department and outline any developed strategies to improve.
 Overseeing any supercharges and evaluating any alterations to both external and internal staff.
 Promoted PC maintenance agreements for corporate customers.
 Actively participated all in company sales and marketing promotional Activities

Shop Supervisor at M/s Haji M.H.M Cassim & Sons
  • May 1998 to January 2001

5. Shop Supervisor - M/s Haji M.H.M Cassim & Sons
(Matale-Sri Lanka)
May 1998 to Jan 2001,
Responsibilities: • Preparing sales plan and monitoring income and asset targets.
• Negotiating purchasing terms and conditions with suppliers.
• Preparing and maintaining all day to day transactions records of the shop.
• Involving all day to day bank transaction and maintaining records.

Education

Diploma, Marketing
  • at London Business School
  • April 2008

Diploma in Marketing. CAREER HIGHLIGHTS Diploma in Business English. Diploma in Computer Hardware & I have more than Fourteen years' experience in Sales and Administration. Networking. Furthermore I am a results orientated and well-networked person with an Information Technology studies. influential approach to achieving target and objectives. I have high customer orientated, optimum team management and building skills. Now

Specialties & Skills

Administration
Teamwork
Customer Service
Sales Growth
Microsoft Excel
AND MARKETING
AND SALES
ANNUAL SALES
COMPENSATION
CONTRACTS
MARKETING
SALES STAFF
TELEPHONE

Languages

English
Expert
Tamil
Native Speaker