Administrative Supervisor
At ENGIE COFELY MANNAI FACILITY MANAGEMENT
Total years of experience :14 years, 4 Months
Handling & Managing Administration Team in HVAC Maintenance Department with more than 30 Maintenance
Contracts/Projects. (Qatar Energy, Qatar Chemical Co., Qatar Petrochemical Co., Oryx GTL, UHP, QIB Bank,
Qatar Insurance Co., etc.)
Handling & Managing all the Administration, Human Resources, Procurement, Finance & Payroll related Duties.
Processing Security Gate Passes for employees to travel offshore/Onshore Sites/Plants as per requirements.
Managing & Maintaining Documents related to entire Department & Clients.
Attending Meetings with Clients as per requirements.
Organizing & Arranging Meetings internally & externally.
Tracking, reporting & Submitting documents as per requirements.
Maintaining, Processing employee needs as per Contract and requirements.
Preparing & Maintaining Purchase Orders, Quotations using MAN-ERP & CAFM Software.
Supervise other staff working at Sites and delegate responsibilities related to Administration
Carry out clerical duties, including answering phones and preparing documents
Help maintain the budget plan in the department with Finance.
Coordinating the activities of Document Control, including distribution of documents, tracking and reporting on document review progress Work independently to facilitate group activities.
Managing archival activities for controlled documents and validation files.
Compiles and maintain control records to verify completeness and accuracy of data.
Posts changes to computerised or manual control records, and maintains related files.
Preparing daily stock movement reports for the Technicians in MS Excel & MS Dynamic GP.
Preparing Delivery notes for the outgoing generators & preparing receipt vouchers for the incoming generators.
Creating new job orders for incoming customer’s Generators
AS HR COORDINATOR (01 year)
Handling daily attendance & monthly salary of the employees.
Updating the records and progress of all employees in the main server
Coordinating with customers, with reference to their needs.
Identifying & determining customer needs & preparing orders.
Handling cash & collection.
Giving tasks to the staffs during the workings hours.
In charge for the Incoming Deliveries.
Updating promotions & deals every week.
Holding Responsible for all the banking Documents & Cash in the locker.
Holding Responsible for distributing products to the market & through effective
communication.
Preserving customer service standards.
Identifying & determining customer needs.
Achieving set targets.
Handling client enquiries.
Supporting team members.
Maintaining databases.
GRADE A
