MEA Payroll Lead
Micro Focus
Total des années d'expérience :15 years, 10 Mois
Handling MEA payroll operations - UAE, Saudi Arabia, Turkey and Tunisia.
Ownership of payroll operations and processes with the compliance of each country statutory and regulatory requirements, global payroll and company policies.
Validate ESS (employee self-service), Workday and SAMBA workflows for all payroll inputs.
Verify and process employee’s school fees requests, expenses claim, commissions, etc.
Consolidate all the payroll inputs and send it to the payroll vendors within SLA’s.
Reconcile the payroll output reports for accurate pay run.
Ensure payrolls are checked and signed off in line with policy to ensure employees are paid without error and statutory and internal requirements are met.
Adherence to the internal guidelines and ensuring they are compliant on these monthly controls.
Ensure BACS releases for all payrolls are checked, and release funds from bank accounts, ensuring employees are paid on time, and availability of funds in bank accounts.
Employees pay stub to be uploaded in Workday via interface.
Preparation of employee’s end of service computation (Redundancy, Resignation, MSA, etc.) in accordance with company policy and countries legislation.
Preparation of Ad-hoc monthly, quarterly and annual reports as requested by management.
Resolve employee queries from HR Direct cases within SLA’s.
Handling medical and life insurance process with brokers and HR/Benefits team.
Responsible for checking the accuracy on Social Security, Pension, Tax calculation for Turkey, and GOSI for Saudi Arabia employees as per country legislation.
Ensure all internal controls are performed during payroll processing to meet the audit requirements including Sarbanes Oxley controls (SOX).
Managing payroll & accounting processes and operations in very detailed contact with Accounting, Controllership, Treasury and HR departments.
Liaise with key stakeholders including Finance, HR and Audit, in order to provide information, updates and ensure compliance.
Lead role for all payroll activities like reporting, data analysis, and audit projects.
Payroll reviewer for 3 more countries globally as a secondary checker.
Accounts Payable - PO Invoices collection, reviewing and dispatching to hub for payments, and also initiate Non-PO vendor payments locally via wire transfer and check payments.
Reconcile and resolve payment discrepancies and respond to suppliers enquiries.
Banking/Treasury - Monitoring all the bank accounts, and initiate the requested internal fund transfers, vendor payments, cash movements to HO, IC netting payments, etc.
Cash forecasting and budgeting for monthly payroll, statutory and vendors payments.
Month End Closing Activities - Extraction of bank statements from HSBC and Citi, and prepare journal vouchers, accruals, amortization schedules, reconciliation etc. and do post the entries in Oracle (Netsuite) tool within MEC deadlines.
Ensure employment & financial documents have been e-filed and stored physically.
Focal point of contact for internal & external auditors and global management on their requirements.
Execute monthly staff and STC seconded payroll for more than 900 employees in Dubai and KSA.
Process administration benefits such as Salary advance, Overtime, Air ticket allowance, Business travel allowance, Earnings and Deductions with respective approval cycle into HRMS system.
Employee salaries routed through bank transfer - WPS and issuance of pay checks for consultants.
Manage the new hire program - communicating offer letters, visas, flight, accommodation, etc.
Leave management and employees data is accurately checked & maintain in the database/HRMS.
Oversee the entire medical insurance plan for all employees.
Preparation of letters/certificates such as salary confirmation/loan letter to banks, promotion letters, and embassies certificates for employees.
Standard Point of Contact (SPOC) for all payroll, compensation & benefit and HR queries.
Ensure end-to-end payroll, yearly bonus, merit increments, promotions, transfers and final settlements are processed timely as per company policies & procedures/audit recommendations.
Assist HR manager in developing C&B program and also participating in salary & benefits survey.
Develop & implement various incentive and reward schemes by liaising with financial department.
Assist to management with implementation of company policies and amendments of organizational chart whenever changes exist.
Process final settlements and redundancy calculation for employees on completion of service in accordance to UAE/KSA Labor Law and with respect to exit checklist.
Conducting the exit interview and recording the documents accordingly.
Provide support with accurate data on the performance management process.
Preparation & posting of manual journals for out of system entries - accruals and adjustments.
Ensure monthly accruals - air ticket, bonus, gratuity and vacation are processed accurately.
Reconciliation of all payroll/GL accounts with finance department during month end closing.
Preparation of fully loaded costs for manpower planning and budgeting.
Deliver monthly reports - Head Count, Turnover, Compensation, Demographic and KPI metrics.
Formulate monthly HR costs report to monitor actual vs. budget.
Facilitate the bonus scheme roll out to closely monitoring the net operating profit of the company.
Assist with internal and external audits, salary surveys, rewards project, by providing accurate data.
Payroll Management
Individually manage high-volume payroll for 1500 employees in Middle East and India.
Process semi-monthly (M81-US), and monthly payrolls (M82-Philippines and M83-Other nationals) to ensure the employees paid in time and accurate as per company policy & procedures.
Routing shore based employees’ salary through Wages Protection System (WPS) and M83 local payroll transfers through agents with respective approvals.
Coordinate with New Orleans (H.O.) payroll team for M81 and M82 salary transfers.
Process all offshore crew’s DAEW requests at the beginning of the month and respective deductions through the payroll.
Review and verify employee’s attendance register to track their vacations and payout accordingly.
Process month end journal entries and accruals for leave salary, gratuity and air ticket.
Reconcile payroll, benefits related general ledger accounts and resolve discrepancies if exist.
Calculate vacation and EOSB in accordance with company policy and UAE labor law.
Work closely with HR to ensure all payroll related changes (like PAF, Crew Movements, etc.) were completed in time and created audits to ensure the integrity of both databases (MS-Access).
Maintain complete records of payroll documents with respective filing system for easy and quick references.
Liaising with agents, staff and management on all payroll related queries as a SPOC.
Assist and provide required data to auditors (Internal / SOX).
Accounts Payable & Receivable
Accounts Payable - Verify documents and quantity received with purchase orders; upon proper compliance, process payments for local and international suppliers.
Accounts Receivable - Handling the billing and collection activities of the company.
Posting account receivables and payable invoices in ERP, recording their receipts and reconciliation.
Preparation of monthly statement of account and reconcile the supplier’s account accordingly.
Prepare monthly reports including Aging of accounts payable and bank reconciliation.
Handling monthly petty cash for the company, and preparing the necessary transaction.
Ensure timely follow up of accounts receivables & payable and responsible for credit control.
Auditing and accounting supplier invoices for payments.
Handling accounting functions, maintaining records and posting journal entries.
Recording and posting transactions using SAP R/3 accounting platform.
Liaison with approved vendors and coordinating with them for variety of payment modes.
Generate reports scheduled and ad hoc for management.
Coordinating and overseeing accounts to ensure completion of tasks.
Expertise in handling exceptions like duplicate invoices and preventing duplicate payments.
Troubleshooting invoices.
Maintaining records and books of accounts.
Participated in Management meets.
Pursued knowledge in accounting while doing my education career.