Procurement And Admin. Officer
Vinnell Arabia
Total years of experience :24 years, 1 month
Receive Purchase requisitions, issue RFQs, Identify suitable vendor, issue Purchase Orders and administer complete filling system.
Sourcing, identify and Issue orders for the required items as per End user request.
Overall admin support for procurement department. update logs, historical price and budget data.
• Prepare Document Control procedures for the Project and guide Client and Contractor Document controllers for easy execution.
• Administer, manage and improve Document management system and give necessary instructions to DCs and Secretaries.
• Manage all project related documents and upload into the system (Aconex) for easy retrieval at the later date of the project records, i.e., IFC drawings, Engineering Package, Datasheets, POs, TER & MRP, Drawings, QA/QC Plan, Design Review and all submittals/transmittals received from the Contractor. IFC drawings are filed and classified as per the Latest Revision, Drawing Number, Index, Title, Discipline and Plant number.
• Receives incoming documents/submittals, sorts, registers and stamped date. Prepares outgoing correspondence (if required) for dispatch. Maintain a master document register/log of the latest drawings of the project and ensure that all recipients received all the drawings they required as new revisions of drawings are received.
• Registers internal and external documents. Maintenance of controlled documents registers both present & archive, Sending of Drawing Transmittals and Submittals, Ensuring that all submittals/ transmittals are acknowledged in case there is a dispute on whether the documents were transmitted.
• Manage the documents/drawings review process, both internal and external. Archiving data, documents and drawings for historical purposes with proper filing system.
• Prepare Document Control procedures for the Project and guide Client and Contractor Document controllers for easy execution.
• Administer, manage and improve Document management system and give necessary instructions to DCs and Secretaries.
• Manage all project related documents and upload into the system (Primavera Expedition) for easy retrieval at the later date of the project records, i.e., IFC drawings, Engineering Package, Datasheets, POs, TER & MRP, Drawings, QA/QC Plan, Design Review and all submittals/transmittals received from the Contractor. IFC drawings are filed and classified as per the Latest Revision, Drawing Number, Index, Title, Discipline and Plant number.
• Receives incoming documents/submittals, sorts, registers and stamped date. Prepares outgoing correspondence (if required) for dispatch. Maintain a master document register/log of the latest drawings of the project and ensure that all recipients received all the drawings they required as new revisions of drawings are received.
• Assist the Project Management Team (PMT) for project documentation in the area of FEED (Front End Engineering Design), Pre-Qualification/Tender, Engineering Design, Procurement and Construction, Pre-Commissioning, Punch List, Commissioning, Start-Up until the project’s completion throughout its turnover to the Proponent.
• Registers internal and external documents. Maintenance of controlled documents registers both present & archive, Sending of Drawing Transmittals and Submittals, Ensuring that all submittals/ transmittals are acknowledged in case there is a dispute on whether the documents were transmitted.
• Manage the documents/drawings review process, both internal and external. Archiving datas, documents and drawings for historical purposes with proper filing system.
• Prepares Project Personnel Leave request, Business Trip Assignment. Settlement of Travel Expense (if instructed).
• Prepares office stationeries/materials (if instructed) for the operational project requirements, ensuring that stocks are kept to an acceptable level to avoid any delay of work.
• Makes arrangements for meeting, ensuring that the required facilities and equipment are available all concerned parties are aware of the location, timing and topic, distributes necessary documentation and ensures that refreshments (if required) are available at such events.
• Supports the rest of the team and proposes alternative courses of action, wherever possible, to facilitate efficient project progress. Participates in meetings to keep abreast with all issues relating to the ongoing project.
• Perform other similar or related duties as and when assigned by Project Director, Project Manager, Sr. Project Engineer or from the PMT Team such as collating and binding (or arranging for) of reports.
• Worked as Walkthrough coordinator for completing pre-commissioning activities. Coordinate with Contractor and various departments. Follow up for punch items with Contractor. Preparation and issue Partial Mechanical Completion Certification for further signatures.
Preparation of documents to the Contractor, Consultant and KJO. Day to day correspondence, preparation of weekly highlights, minutes of meeting, technical documents, and preparation of power point presentation to submit for the management and to help Chief Engineer and Project Manger in all other office matters related to the Project.
Receiving and submitting documents from and to the Contractor, Consultant and Client. Coordinate documents in computer with the primavera software. Scan the documents for easy tracking. Prepare files and arrange them in racks to retrieve easily.
a. Secretary to Workshop & Safety Manger
b. General Documentation
c. General Correspondence
d. Preparation of Various Reports.
e. Dealing with Mobilization and De mobilization for different projects.
f. Administration in charge of Workshop.
g. Dealing with man power and preparation of timesheets.
h. Co- ordination between different departments.
i. Dealing with employees and their welfare.
j. Day to day affairs and other office matters.
From January to June 2004
a. Secretary to QA/QC Manager
b. Updating data & drawings log as per packages
c. Preparation of weekly reports.
d. Dealing with manpower details.
e. Experience in almost all the database software and a sound
Knowledge in computer software and hardware
f. Updating of NCR’s and Surveillance reports
g. Correspondence with Clients and Sub contractors
h. Preparation of Quality Verifying Documents.
i. General Documentation
j. Office in charge of QC Department.
Correspondence with international forum and national affiliated units.
Correspondence with sports ministries in various countries.
Preparation of championship proposals and correspondence to Ministry of Youth Affairs, Govt. of India.
Preparation of tentative budgets.
Observer for the international and national championships.
Promotion and sales of the chess equipments as software and related items.
Promotion & Implementation of new programs for tournament funds.
Preparation of tournament calendar.
Organization of national championships.
Adjudication of the tournaments.
Implementation of rules & regulations.
Preparation of fixture, guide lines etc.
Supervising of tournament officials.