Sr. Document Controller
JACOBS Consulting Engineers
Total years of experience :28 years, 3 months
Saudi Aramco GES+ Program MPP - (Maintain Potential Projects)
Extract Native and PDF files to compile a package.
Verify the hard copies and mark-ups against the DCL.
File and maintain the existing Engineering documents together with incoming documents, in an orderly and controlled manner.
Receives records and files all incoming documents and procedure distribution copies.
Prepares Document Transmittal and issue copies as requested or upon instruction of Project Engineer or Project Manager
Preparing DCL for package submission to Saudi Aramco.
Ensure the issued copies being used by the recipient personnel is the current revision and to collect any superseded documents and replace it with the latest issues.
Ensure accurate maintenance of master duplication and transmittal status logs at all times.
Maintaining of Incoming and Outgoing Logs.
Preparing of Document Transmittals for outgoing packages.
Preparing Document Control Log in EDMS System.
File and maintain the existing Engineering documents together with incoming documents, in an orderly and controlled manner.
Uploading of Documents in EDMS System (JPI) Jacobs Project Information.
Ensure that latest revision of available at all time.
Perform other work assignments as directed by Project Manager/Project Engineer.
Yanbu Export Refinery Project
Worked on all 18 packages for Yanbu Export Refinery (YERP) packages include; EPC-1, 2, 3, 4, MC-1,
2, 3, 4, 5, 6, 7 and SP-1, 2, 3, 4, 5, 6 & 7.
Record, Track and Maintain the DRR (Document Review Results) receiving from QC Engineers (PIDs)
Receive, Track and Maintain the LBEs (Log Book Entries) receiving from QC Engineers (PIDs).
Receive, Track and Maintain transmittals receiving from various PMT offices.
Maintain records for PMT Transmittals, EDR (Equipment Deficiency Report), RFIs, NCRs & Company NCRs, Punch List items, MCCs & PMCCs.
Keep records of Approvals, Method Statements, Document Review, Hydro-test Report, Pneumatic, Coating, Welding Procedures, RTFI and NDT documents.
Issue and maintain the filing of Monthly Quality Management Reports for all packages,
Keep soft / hard copies of Quality Plans, Quality Audit Plans, and Quality Management Reports.
Perform quality check of project documents such as numbering, date, file formats, verification / revision identification, package and page numbers etc.
Making hyperlinks of all QC documents into share folder.
Khafji Crude Related Offshore Project
Uploading and recording of documents in PDB (Project Database) and Expedition both in native format and PDF by using Lotus Notes ver. 8 and Primavera Expedition.
Preparing the transmittal note and its distribution through TPNet (intranet).
Receive and acknowledge the hard copies of documents / drawings received from the client and checking if they are identical to the signed hard copy.
Control all incoming and outgoing drawings and documents. Ensure timely issuance & distribution of all the drawings / documents with correct revisions to all parties as detailed in the distribution matrix contained in project procedures.
Receive and upload the PDBc comments sent by the client.
Filing the hard copies of drawings and document as per the revisions and sequence.
Making entries of all MR/SR into EPC business.
Ras Tanura Refinery Expansion Project
Prepares Prior Approval Form (PAFs) for client's approval on Mobilization, Demobilization, Sub Contracts, Vehicles, Business Travels, Network, Reproduction, OT, Promotion in Services, and Consultancy Services.
Prepares Request for Quotations (RFQs), Request for Information (RFI), Purchase Orders, Change Orders, Technical Queries, and Bid Evaluation Summary.
Prepares Commercial Bid Evaluations as directed by Procurement Manager.
Maintaining Log Book to track documents like Transmittals, Technical Queries, RFQs, RFIs and responses to PAFs.
Prepares and distribute Weekly Status Reports for management.
Attend Bid Clarifications, Negotiation and Weekly Progress Meetings.
Receives technical & functional guidance from both Procurement & Project Controls Managers.
Prepares IK & OOK Time Sheets, and then submit it to client with Weekly Man-hours Summary for approval.
Third Party Inspection Coordinator (Worldwide)
Coordinate vendor source inspection and expediting activities with various offices worldwide.
Issue the work order to group offices or agency for the inspections outside Saudi Arabia and keeps a log register.
Coordinate Inspector movement for respective worksite and engagement of contact inspectors as required.
Receive all the inspection reports, review for the completions and dispatch to the project for review.
Ensuring inspection documentation is timely, properly prepared, and promptly distributed after completion of inspection activities.
Issue the industrial Inspection close out report on completion of the inspection and submit to inspection department head with the feedback reports.
Khursaniyah & Khurais Industrial Support Facilities Project (KISF)
Ensure the timely turn-around of documentation issued internally or received externally.
Maintain electronic document control database, log book and filing.
Quality check of document correctness like (Project, Drawing, Document, Area and Sheet numbers and basic formatting.
Ensure all templates used within the department conform to the company standard.
Ensure proper document control support is given to each project delegated by DCC Supervisor.
Coordinate documentation flow process, delivery and return of documents in a timely manner.
Coordinate and maintain DCC records of all requests for drawings, documents, tags, datasheet, etc. Prepare and upload Squad Check documents in Share Point folder, and transmit it electronically to relevant disciplines / engineers.
Bachelor of Arts (Economics)