Administrator/Secretary
From Spark establishment for Abudhabi National Oil Refinery Company
Total years of experience :14 years, 2 Months
o Initiates correspondence.
o Prepare and manage correspondence, reports and documents.
o Assisting contracts Engineers for their work and coordinating with contract department.
o Reviewing Contracts document and Prequalification documents received from contractor.
o Organize and coordinate meetings, conferences, travel arrangements.
o Maintain an efficient project-related document control register.
o Drafting letters under supervision of concern engineers.
o Supervise and record document flow to and from all necessary parties, including clients, sub-contractors.
o Issue transmittal letters and receipts concerning the documents in circulation.
o Develops and maintains confidential or complex files.
o Handling inward and outward fax and telexes
o Maintain the dispatch registering system for incoming and outgoing mails
o May supervise subordinate staff.
o Coordination of activities between client, management and contractors/sub-contractors.
o Follow up office requirement e.g., stationary, furniture, refreshment etc
o Typing various documents.
o Attending to telephone calls.
o Self correspondence.
o Maintain an efficient project-related document control register.
o Receiving, Sorting, Registering, and distributing of incoming and outgoing documents.
o Filling of documents as per the instruction of the supervisor’s.
o Marinating Registration of incoming and outgoing mails.
o Attending Telephone call and Transferring calls
o Assisting to support meeting arrangements
o Expedite the review and approval of documentation
o Supervise and record document flow to and from all necessary parties, including clients, sub-contractors.
o Issue and track location of all documents and drawings.
o Maintain the dispatch registering system for incoming and outgoing mails
o Performs related work as required
o Co-ordinate with all divisions
o Maintain computer supplies and consumables and request replenishment and when required
o Receive all incoming calls and necessary action
o Register and provide various access to the staff
o Up keeping all the records of internal / external correspondence
o Follow up office requirement e.g., stationary, furniture, refreshment
Worked as an intern for the period of 4 months in the sales department and generated the sales of Rs.1, 68, 000.