SENIOR ACCOUNTANT FINANCE AND ADMINISTRATION IN CHARGE
(XENEL HOLDING) IMDAD MEDICAL COMPANY, Qatar Branch
Total years of experience :14 years, 10 months
(XENEL HOLDING) IMDAD MEDICAL COMPANY, Qatar Branch
SENIOR ACCOUNTANT FINANCE AND ADMINISTRATION IN CHARGE, 28 Jan 2015 till Now
Maintain accounting records of A/R, A/P, inventory, and GL, review trial balance, ensure implementing applicable accounting policies and procedures, and ensure accounts are always accurate and up to date. Oversee accounts receivable, review sales contracts, and coordinate with auditors. Execute end-of-month procedures on time.
Coordinate with all administration tasks required.
Job Responsibilities & Performance Standards:
Accounting and Finance
Supervision of issuing Financial Statements of Qatar Branch.
Dealing and handling with Dhareeba system linked to Qatar tax authority.
Supervision on the GL and submodules (AR, AP, Inventory…etc.)
Dealing with Microsoft office Dynamic (GP) system.
Ensure accurate and appropriate recording of revenues and expenses before posting.
Ensure posting is up to date; payments to vendors and collection from customers are followed up properly and on time.
Ensure financial records are maintained in compliance with the company’s policies and procedures.
Review and verify entries of A/R, A/P, and GL and post them. Review all accruals including employees’ benefits.
Ensure expenses are in line with the company’s policy.
Review and verify entries of A/R, A/P, Inventory, and GL and post them. Review all accruals including employees’ benefits.
Manage and supervise the petty cash payments and reimbursement
Ensure expenses are in line with the company’s policy.
Review sales contracts and ensure collection from customers as per the terms of the contract.
Oversee accounts receivable, ensure posting of sales invoices on time, and follow up on accounts receivable, ensure the collection is done on time and the payments are deposited in the bank.
Review monthly accruals, amortization, and depreciation.
Ensure complying with month-end and year-end closing procedures.
Respond to inquiries, acts as a liaison between related departments.
Perform duties with attention to detail and accuracy. Maintain problem-solving skills.
Cooperate with auditors of the company.
Assist in preparing and review reports preparation and consolidation.
Supervision of stocktaking.
Administration
Assisting in the decision-making for the Qatar branch after Coordination with the VP-Finance of the group.
Collate regional compliance data from external government entities for Executive Management use.
Update Government Fees Report for all external entities in support of all operations admin work; MOL, Immigration, Chamber of Commerce, etc.
Source, Negotiate or Manage various office contracts/agreements; Tenancy Renewal, Insurance (Premises & Vehicle), License Renewal, Registration, etc.
Manage administration tasks on time and communicate and coordinate with internal departments & Management effectively and efficiently.
Supervise consumption of office supplies & orders (Stationary, Pantry, Hygiene - Goods & Services).
Obtain and evaluate all relevant information to handle inquiries & create reports for management to reflect.
Arrange & Schedule meetings and assist with numerous administrative tasks relating to smooth office operations.
Professional General typing, faxing, dealing with emails, drawing up documents to brand in line with quality standards.
Review and validate payable documents to be recorded in the system; validate due dates and payment schedules and generally ensure correctness of data related to accounts payable.
Report on due and pending supplier payments and resolve outstanding issues with section head or finance manager.
Review and validate payment schedule, payment method, and payment priority in accordance with company’s policy or based on purchase order or contract.
Ensure that approvals on payment documents (vouchers, checks, transfers etc.) are obtained as required.
Ensure the payments are prepared within the credit period and observe the bank accounts balances to manage chq releasing.
Prepare the monthly cash outflow forecast after collating the data from accounts receivables, cash and treasury, monitor the actual results with variances on weekly basis, and send the report to the CFO and finance manager
Reconciling the vendor’s accounts.
Bank Reconciliation for the payables and vendors accounts reconciliation
Letter of Credits to overseas companies
Provide analysis and justification on the increase or decrease of the payables, costs, expenses...etc. on monthly basis Reconcile the prepaid expenses and Accounts Payable postdated chq on a monthly basis
Daily/Monthly Outgoing chq report
Monthly reconciliation
Accrued expenses report
Prepaid and postdated chq.
Monthly closing:
Prepaid expenses such as (Rent, Monthly installment - if any- ... etc.)
Accrued expenses such as (Security expenses, catering, W&E, Telephone, Housekeeping, etc.)
Posting all the ACP Entries.
Post-dated chq entry - if any.
Monthly reports reconciliation with GL accounts such as (prepaid exp., post-dated chq, and accrued expenses)
• Bachelor's Degree in Accounting in English from the Faculty of Commerce, (English Commerce) Good Grade (2009)