Procurement Manager
Al-Futtaim Group
Total years of experience :20 years, 8 Months
Devise and employ fruitful sourcing Procurement strategies.
Discover the most profitable suppliers and initiate business partnerships.
Negotiate with external vendors to secure the most advantageous terms.
Approve the ordering of necessary goods and services.
Finalize details of orders and deliveries
Track and report key functional metrics to reduce expenses and improve effectiveness.
Examine and re-evaluate existing contracts
Collaborate with key persons to ensure the clarity of the specifications and expectations of the company.
Foresee alterations in the comparative negotiating ability of suppliers and vendors.
Anticipate unfavorable events through analysis of data and prepare control strategies.
Perform risk management regarding supply contracts and agreements.
Controls spend and build a culture of long-term saving on procurement costs.
Forecasting levels of demand for services and products to meet the business needs and keeping a constant check on stock levels.
Conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality.
Liaising between suppliers, manufacturers, relevant internal departments and customers.
Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them.
Negotiating and agreeing contracts and monitoring their progress, checking the quality of service provided.
Processing payments and invoices.
Keeping contract files and using them as reference for the future.
Forecasting price trends and their impact on future activities.
Giving presentations about market analysis and possible growth.
Developing an organisation's purchasing strategy.
Evaluating bids and making recommendations based on commercial and technical factors.
Ensuring suppliers are aware of business objectives.
Attending meetings and trade conferences.
Training and supervising the work of other members of staff.
Providing Cost Management Services for a specific programmer of works (EG DFC / CFC).
Providing commercial advice to the AFGRE/ AFRED Team in relation to budgets, costs and change management processes and evaluation
To collate Portfolio report on portfolio costs, budgets and risks on a monthly basis and to prepare monthly consolidated report for AFGRE Directors and CEO.
Complying with and using AFGRE forms and processes to ensure internal approvals are obtained in accordance with group policies and the Delegation of Authority.
Maintaining prequalification log for Contractors and Consultants and managing PQ process and retention of documentation.
Ensuring Portfolio payment and budget commitments are met in accordance with Contract Requirements and as advised by the respective portfolio commercial manager.
Managing the production of Project / portfolio and programmer Cash Flow Forecasts in accordance with Company Requirements.
Managing group process for verification and approval of variations in project budget and cost.
Managing Budget and Contract Approval Processes with substantive input from the Portfolio Commercial Teams and maintaining records of such approvals / tracking such approvals in accordance with AFGRE Delegation of Authority.
Verifying accuracy of invoices raised by contractors and consultants in accordance with Contract obligations and Preparing interim and final payment certificates. Liaising with Portfolio managers in verification of invoices.
Managing General release statements and preparing final close out statements.
Managing the receipt, retention and discharge of contract bonds and guarantees.
Providing recommendations on application of penalty and/or liquidated damages.
Managing input of cost and budget management data in Primavera Expedition.
Provision of Cost and budget information in format required for company reporting processes.
Management of payments for procurement of FF&E and OS&E on large hospitality projects.
Assisting in prequalification of Contractors and Consultants.
Preparing Requests for proposal and negotiating agreements for contractors and consultants.
Preparing tender evaluation reports and advising on selection of tenderers.
Post Contract administration services for Consultancy and Contractor agreements.
Monitoring Portfolio payment and budget commitments in accordance with Cost Management Services Team.
Preparing interim Payment evaluations.
Supporting, as directed, line manager in provision of Quantity Surveying/ Commercial Management Services for a portfolio of works or single large project.
Advising Team Leader/ Development manager on procurement of projects and consultancy services to meet time, quality and cost requirements of the development plan.
Providing commercial advice to design management and development divisions to ensure in all respects that risk is minimized, best value is achieved and to maximize the return in investment on projects developed.
Assisting in the preparation of project development feasibility studies and presentations prepared by the development team.
To use standard form contracts, in review with Group legal, in production of consultant and contractor agreements, and agreements of purchase.
To report on portfolio costs, budgets and risks on a monthly basis.
Providing pre and post contract Quantity Surveying Services for the portfolio or project including, without limitation, cost estimating, monthly accounts, review of cost and budget forecasts, quantum analysis of claims and variation submissions, and final account settlement.
Monitoring and ensuring project insurance policies are maintained in relation to portfolio construction works (Professional Indemnity, Contractors All risk, Third Party, Other contract insurance requirements).
Complying with and using company forms and processes to ensure internal approvals are obtained in accordance with group policies and the Delegation of Authority.
Assisting in prequalification of Contractors and Consultants.
Preparing Requests for proposal and negotiating agreements for contractors and consultants.
Preparing tender evaluation reports and advising on selection of tenderers.
Post Contract administration services for Consultancy and Contractor agreements.
Monitoring Portfolio payment and budget commitments in accordance with Cost Management Services Team.
Preparing interim Payment evaluations.
Prepare work plan, proposed work packages and preliminary construction schedules, according to (FIDIC, AIA contracts …. Etc).
Monitor all contractor submittal approvals (workshop drawings and materials).
Prepare and attend weekly meetings on site.
Monitor and review project cash flows, contractor invoices, and project overall budget.
Review and prepare contract variation orders.
Monitor site supervision activities.
Monitor material delivered on site, labor, and equipment dispatch.
Prepare and issue owner monthly progress report.
Prepare, monitor, and manage new tender packages.
Quality controls all project working details.
Prepare tender documents (bill of quantities, and the project technical specifications).
Prepare and join all projects meetings including financing marketing research, tender procedure ……. Etc.
Co-ordinate between different consultants.
Prepare and Review:
Architecture schematic drawings.
Technical specifications, Bill of quantities, and proposed cost estimate.
Technical and financial offers and contracts.
Technical / co-ordination meetings and with other disciplines (local & international).
Prepare special reports (feasibility studies, fire strategy, running value ….. etc).
Local and international material survey.
(A) Constriction Project Manager:
Prepare work plan, proposed work packages and preliminary construction schedules, according to FIDIC.
Monitor all contractor submittal approvals (workshop drawings and materials).
Prepare and attend weekly meetings on site.
Monitor and review project cash flows, contractor invoices, and project overall budget.
Review and prepare contract variation orders.
Monitor site supervision activities.
Monitor material delivered on site, labor, and equipment dispatch.
Prepare and issue owner monthly progress report.
Prepare, monitor, and manage new tender packages.
Quality controls all project working details.
Prepare tender documents (bill of quantities, and the project technical specifications).
Prepare and join all projects meetings including financing marketing research, tender procedure ……. Etc.
Co-ordinate between different consultants.
(B) Design Office :
Prepare and Review:
Architecture schematic drawings.
Technical specifications, Bill of quantities, and proposed cost estimate.
Technical and financial offers and contracts.
Technical / co-ordination meetings and with other disciplines (local & international).
Prepare special reports (feasibility studies, fire strategy, running value ….. etc).
Local and international material survey.
Resolve any architecture problems within tender documents and initiate details sketches to the contractor.
Give advice to project manager on setting periodontics of architecture activity progress on site.
Review coordinated contractual working drawings for structure, mechanical, and electrical.
Review architecture workshop drawings & material submitting.
Issuing letters, memos, e-mails, and minutes of meetings.
Site inspection for major architecture elements.
Review specialized consultants reports to be incorporated into architecture drawings and issued for construction.
Attending meetings with: owner's representative, contractor to solve coordination problems, progress meetings, special meetings (Government authorities: national security agency, ministry of interior & national guards).
Prepare and review all working detail, and sections to construction documents.
Prepare office consultant contracts fees, and monitor cash flows.
Prepare special reports.