Procurement & Contracts Management Executive
Saudi Business Machines
Total years of experience :22 years, 9 months
-Solicits bids to procure a range of materials and services.
-Negotiate and administer contracts.
-Creating and managing master contracts in SAP ERP system
-Issuing standard purchase order or blanket release against master agreements
-Initiating and executing sourcing cycle from PR to PO
-Achieving cost saving by negotiating for competitive prices and payment terms.
-Monitor commonly used contracting methods and contract types related to pre-award, post-award and/or
price/cost analysis functions to perform well-defined and precedent contract actions.
-Analyze business practices and market conditions to evaluate bid responsiveness
-Prepare and analyze spend and cost analysis.(MTD and YTD)
-Explore new potential suppliers and specialized contractors in local & foreign market
-Administered the services contracts with a team of 4 members and monitored the log of contracts for value
utilization, near to expiry, renewal /extension
-Developed a dashboard to review performance of buyers for key performance indicators, productivity, value
creation, Ageing PRS, prepared the department reports and shared the same with the top management
-Analyze historical data to optimize repeat orders, potential for services contracts, spend optimization and cost
reduction
-Developed active list of vendors through the frequent purchases from past years
-Reporting to General Manager - Supply Chain.
-Ensuring timely & cost effective procurement of products and services.
-Ensuring that procured commodities either products or services meets quality standards.
-Highlighting, follow-up and solve any discrepancies in receipt of material.
-Ensuring necessary follow up to expedite the procurement of commodities.
-Keeping all the concerned parties in organization updated with procurement activities.
-Compiled existing supplier’s data in order to have information readily available for future procurement needs.
-Searching new suppliers and adding them to our supplier’s related data for procurement needs.
-Floating inquiries to the suppliers to get the quotations for required commodities.
-Preparing purchase orders with technical specifications of the required items and other terms and conditions.
-Streamline procurement activities to make sure the suppliers get their payments within agreed time frame.
-Arranging meetings with suppliers when needed, to keep them updated regarding our organization’s needs.
-Preparing reports related to procurement & warehouse activities.
-Reporting to Spare Parts and Service Manager.
-Ensuring compliance of company policies throughout the procurement cycle.
-Ensuring timely & cost effective procurement of spare parts and services.
-Ensuring that all the procured commodities either parts or services meets quality standards.
-Develop & monitor metrics to ensure requisitions are acted upon in a timely manner.
-Ensuring necessary follow up to expedite the procurement of commodities.
-Compiled existing supplier’s data in order to have information readily available for future procurement needs.
-Searching new suppliers and adding them to our supplier’s related data for procurement needs.
-Floating inquiries to the suppliers to get the quotations for required commodities.
-Preparing purchase orders with technical specifications of the required items and other terms and conditions.
-Follow up with the suppliers in case there is any issue.
-Preparing reports related to procurement activities.
-Reporting to General Manager.
-Responsible for registration of our organization at customer portals.
-Arranging the required documents for uploading at customer portals for registration.
-Floating RFI / RFQ to suppliers whenever any demand is received from our customers.
-Ensuring necessary follow up to expedite the procurement of commodities.
-Bring existing supplier’s data in manipulatable form in order to have suppliers related data in usable form.
-Searching new suppliers and adding them to our supplier’s related data for procurement needs.
-Preparing reports related to procurement related activities.
-Reporting to Procurement Manager.
-Working in SAP's module related to procurement.
-Make sure that procurement related activities are in compliance with company policies.
-Make sure that appropriate approvals hierarchy has been followed for all the purchase orders.
-Verifying / checking the completeness of supporting documents related to procurement transactions.
-Focal person to help / guide new suppliers for their prequalification.
-Perform checks on completeness of supplier’s provided data related to supplier prequalification.
-Assisting internal auditor in audit related assignments related to procurement excellence.
Reporting to Chief Financial Officer at head office in Karachi.
Working in company's Oracle based software modules related to accounts.
Dealing with sole distributor in the region & verifying claims.
Posting payments received from distributor.
Preparing reports pertaining to sales, collection and ageing.
Maintaining imprest / petty cash for regional office.
Using ULTRA, Unilever's software at distributors.
Developing sales team's PJP (permanent journey plan) for coverage.
Working in custom built software for inventory and accounts.
BBA (Honors)
