Warehouse Manager
Al-Hassan Engineering Company S.A.O.G
Total years of experience :17 years, 11 months
Responsible to inward material receiving confirmation by verifying packing, sealing, coating, quantity, type, physical damage, identification mark as per PO.
Responsible to prepare MRR-Material Receiving Report after material confirmation.
Prepare OS&D Report-Over, Short & Damage Report and inform to concern department for further action.
Raise RFI-Request For Inspection of inward material to QC Department and provide relevant documents.
Responsible to storage of materials as per recommended storage classification / criteria by vendor.
Responsible to mark PO # & Pos #, Vendor Name and Short Description on material’s box/package.
Responsible for proper Preservation, Storage & Stacking/Racking of materials to avoid any damage and loss.
Responsible to tagging of inward materials for easy traceability.
Responsible for color coding of piping material (if required) to prevent wrong issuance.
Responsible to issue materials to Subcontractor upon receipt of approved Material Request/Delivery Coupon.
Responsible to keep and maintain record of Material Receipt at site and Materials Delivered to Subcontractor.
Responsible for proper reconciliation of materials receipts/issues/surplus stocks after project closure.
Responsible to supervise warehouse staff and to ensure the proper workflow and the applicability of the warehouse processes.
Responsible for safe unloading / loading / shifting of plant materials such as Pipes & Fittings, Electrical & Instruments, Cables, Panels, Equipments, Commissioning Parts, Paints and Chemicals etc.
Responsible to get PTW-Permit To Work from client area authority & hold for doing safe work.
Responsible for receiving of materials and use proper lifting equipment & gears for safe unloading.
Responsible for proper utilization of resources i.e. Equipment & Manpower to avoid ideal time.
Responsible for housekeeping and always keep workplace clean, tidy and free from obstruction.
Maintain highest quality standards and ensure safe working practices by following HSE Rules and Procedures.
Key Deliverables:
Overall responsibility for leadership & direction to manage Warehouse Department to support execution team.
Liaison with procurement team and material coordinators to deliver right material with precise documents.
Responsible for logistics management and ensure material delivery in time and in sound condition.
Liaison with site construction & planning team to get material requirement plan and ensure delivery accordingly.
Participate in meetings with stakeholders (Planning / QC / Construction / HSE) and ensure progress is not hindered due to Warehouse Department.
Supervise materials receiving, loading / unloading, shifting, checking/counting, confirmation, identification, inspection, issuance, racking/stacking, storage and preservation.
Ensure material is properly entered into the computerized inventory management system with all necessary details and keep all movements (In or Out) in records.
Organize and maintain computerized inventory in Orion-Oracle Base ERP System and train other staff.
Responsible to generate Purchase Requisition, MRR, RFI, OS&D, TOM, TIM, MRIV, MIO, MRN, RTJ etc.
Share consignments/shipment status with site management included Vendor, Supplier, Port of origin, Consignor /Shipper, ETA/ETD, ATA/ATD, PL, DO, Weight and Packages details.
Prepare and share weekly/monthly Material Receiving, Issuance and OS&D Report with site management.
Ensure all materials receiving are correct as per PL/DN after visual inspection, count, weight / measures and confirmation of packing, sealing, quantity, type, physical damage (if any).
Ensure all materials are clearly labelled/ tagged with Item Code, PO #, Pos #, vendor name and with short description for easy trace-ability.
Generate MRR-Material Receiving Report and OS&D (Over, Short and Damage) Report, and follow with concern department to recuperate discrepancy.
Raise inward material inspection request-RFI along with relevant documents / MTCs and maintain IMIR Register.
Co-ordination & Follow up with QC Dept. for inspection and ensure all RFIs must be cleared timely.
Ensure proper Preservation & Storage/Racking as per recommended storage classification to avoid any damage.
Ensure all material stored at designated area separately and piping materials must be having colour codes to prevent wrong issuance.
Ensure smooth materials issuance to main or sub-contractor on authorized Material Issue Request/Voucher.
Ensure safe unloading / loading / shifting of materials with proper lifting equipment, gears & valid work permit.
Monitor and supervise periodical inventory audit or cycle counting and ensure maximum accuracy.
Monitor various Reports i.e MATERIAL SUMMARY, MATERIAL STATUS REPORT, MRR, RFI, MIR, OS&D, DISPATCH NOTE/GATE PASS, TRANSFER OR ISSUANCE.
Ensure optimum level of stock, based on forecast usage, Lead Time, Safety Stock, Shelf Life.
Use ABC Analysis or VED Analysis to manage materials/inventory upto maximum efficient level.
Prepare material purchase requisition for local procurement and close follow up with vendor for timely delivery.
Responsible to verify invoices for clearance of vendor payment and procure urgent site required items on cash
Plan & supervise to construct Warehouses, Stores, Sheds and Lay down Yard as per approved client Standards.
Responsible for proper reconciliation of materials receipts/issuance/surplus stock after project closure.
Liaise with client representatives and attend project coordination, progress, quality and HSE Meetings.
Responsible for the coaching, training and development of working material management team.
Supervise daily work task of entire team and ensure optimum utilization of resources (manpower / equipment).
Conduct daily tool box meeting and promote Health, Safety, Security and Environment to achieve Goal- Zero.
Maintain highest quality work standard and ensure safe working practices by following QHSE Rules and Procedures.
Overall responsibility for the leadership and direction to manage and control the activities of material department.
Develop and implement plans, policies and procedures to increase efficiency of the department.
Conduct meetings with stakeholders (Planning/Maintenance/Operation/QC/Vendors) for solving bottleneck to ensure that the production activities are not hindered.
Supervising the warehouse staff, ensuring the proper workflow and the applicability of the warehouse processes.
Maintain acceptable stock levels and raise appropriate warnings before a zero stock level occurs.
Develop and implement the Pallet Location System & Bin Card System.
Stock checking on regular interval to avoid loss or damage and preparation for reconciliation.
Maximize warehouse space and ensure efficient product slotting.
Ensure product is properly entered into the computerized inventory control system.
Responsible for the smooth purchasing process, safe storage & materials handling.
Prepare material purchase requisition and close follow up with vendor for timely shipment/delivery.
Create/maintain preferred vendor list and close liaison with vendor for clearing all backlog.
Responsible for the development and training of working staff.
Ensure Perfect documentation and control of department’s records as per the QMS.
Responsible for managing the warehouse operations safely in line while complying with the safety procedures of the company.
Maintain highest quality standards, ensure safe working practices and care for environment through total compliance with the guidelines set up in Company Quality, Health & safety, Environment.
Responsible for ensuring warehouse targets are achieved within agreed budget and time.
Train and motivate warehouse staff to deliver their respective targets consistently through successful implementation of company strategies.
Manage accurate inventory control and preparation for periodic audits.
Responsible for implementation of company recommended software (Material Management System) and train staff for maintaining records.
Coordination with client for resolving material related issues & bottlenecks.
Responsible for arrange material inspection with QC after receiving and prevent wrong issuance.
Responsible for proper utilization of sources such as equipment and manpower.
Responsible for maintain records and database for trace-ability of material as per company provided software or system (MMS).
Responsible for proper storage & stacking/racking of material and to avoid any damage and loss.
Feed both erection or fabrication team by supplying enough material (pipe, fittings & pipe spools….) to achieve monthly target / progress.
Project: Deputed for Central Base Store (in Lahore Manufacturing Works-LMW), Punjab Pakistan (Aug 2010 to May 2011)
Coordination with Sub-Contractor regarding safe off loading and preservation of material.
Responsible for visual inspection of received material and physically checking as per packing list.
Coordination with QC Department for material inspection and prepare Material Inspection Report.
Coordination with procurement department for solving short/damage of material issues.
Material reconciliation with Sub-Contractor and collect surplus or leftover material.
Coordination with Sub-Contractor for movement of finish goods. (Loading, DN & Gate Pass etc).
Maintain proper documentation of material received and issued.
Coordination with LMW for material shifting at nominated location with proper stacking.
Arrangement of proper storage of material with safety measures and prepare inventory list of leftover material with complete specification and tagging.
Reserve material from leftover for upcoming projects.
Material dispatch to project from leftover material as per requirement with proper packing.
Responsible for prepare all relevant document like Material Acceptance / Rejection Report, Material Handover Report etc) and keeps record.
Coordinate with departments for improvement of formats and procedure.
Project: Standby Dehydration Unit, PPL Kandhkot Gas Facility, Sindh Pakistan (July 2009 to Aug 2010)
Responsible for initial material checking/inspection as per packing list
Responsible for safe off-loading of material without any delay and inform to concerned persons.
Prepare Daily Material Receiving Report and Exception / Rejection Report.
Coordinate with QC Department for material inspection and prepare Material Inspection Report.
Ensure material issuance according to BOQ and prevent wrong issuance.
Coordination with procurement department for solving material shortage / rejection problems.
Coordination with logistic department for material transportation and for shipping documents.
Coordination with client for visual inspection of received material.
Prepare list of leftover / surplus material at project and arrangement for shifting to LMW.
Prepare OUTWARD GATE PASS before material loading and all other relevant documents.
Employer: Albario Engineering (Pvt.) Ltd. (Client ČKD Group)
Project: 234 MW CCPP Muridke, Punjab Pakistan
Designation: Store Supervisor
Duration: January 2008 to July 2009
Project: 225 MW CCPP Balloki, Punjab Pakistan
Duration: September 2006 to December 2007
Project: 150MW Rental Power Project Sheikhupura, Pakistan (Client GE ENERGY)
Duration: April 2006 to September 2006
Supervision of store department for material handling and for inventory control activities.
Prepare daily material receiving report and keep up to date all official with upcoming shipments.
Responsible to build stock database of incoming material and keep record of material issuance.
Ensuring safe offloading of received material and stack material as per location plan.
Coordinate with Procurement Department for material damage or shortage.
Liaison with Logistic department for status of upcoming shipment and their movement.
Responsible for material issuance and keep record of issuance, Left over / Returned Material from site.
Locate vendors for material / equipment or service to determine product availability and terms of sales.
Review and analyze proposal, quotation and submissions of recommend selection.
Prepare purchase requisitions and reports (Material Inspection/Receiving/Damage/Short Reports).
Price negotiation to ensure cost effectiveness with standards of quality of goods and services.
Ensuring that invoices are processed correctly, payment and advances to vendor / suppliers.
-Getting awareness / training about procurement procedure, tendering process, inquiries, preparation & submission of prequalification bids.
-Participation in tenders on behalf of Albario Engineering & Principals for supply of project technology / equipment / accessories.
-Coordinate with Wapda’s various departments i.e. Thermal Section, Wapda Power Privatization Organization (WPPO), Wapda Hydro Electric Power Organization (HEPO), Wapda Secondary Transmission & Grid (STG) for ongoing and upcoming project/Supply jobs.
-Estimate the stationary demand, order to supplier and maintain its stock
-Keep and maintain employee’s personal files and their leave record.
Master in Business Economics with 3.12/5 CGPA