Temporary Receptionist/ Admin
Beiersdorf Middle East
Total years of experience :23 years, 9 Months
- all Administrative support; in charge of the reception
- welcoming & attending the visitors and telephone calls
- managing the calendars for meeting rooms bookings, also flights & hotel bookings of managers
-arranging breakfast, lunch for meetings and cakes for birthdays
- ordering and maintaining the stocks of office stationeries & pantry stocks
-coordinating to the concern company the invoices of the order I made for the company and uploading for it to be available for the Accounts dept
-paying monthly utility bills online
-sending and receiving all couriers and liaising with courier companies
- coordinating with the cleaning company, planters & Ac maintenance as needed
Over all Administrative duty and daily operations assisting the Medical Director and owner.
Responsible on MUDS deal/contract (other bulk property & commercial)
•maintaining the accounts of each property or dealer clean & updated
•sending statement of account every 1st week of the month or when needed
•Make sure that new invoices sent to the customer or old outstanding amount
will be collected ASAP
•Attending to the queries of customers
•Posting payment received, credit memo & net off to GP & IBS
•Sending weekly aged debt outstanding to the sales people & Finance
Responsible in Collections received thru Credit cards
•Processing refunds (sending to bank & updating the system)
•Reconciliation & updating GP for revenue.
Receiving & coordinating deposit of CASH payment from customer
(Received by hand or deposited directly to the bank) & updating to the system
•Attending to all queries re: cash Payments
•Posting to GP all cash received for the day
- Billing & collection Team, Finance Dept.
•Responsible in charging credit card and doing refunds if needed.
•Attending calls from within the office and outside esp. “Direct salespersons” for their inquiries
•Uploading details of charged collection for the day to IBS
•Making reversal to IBS if needed
•Coordinating with the team members
Attending walk-in customers and help them with their inquiry
•Receiving visitors
•Coordinating and scheduling the manager’s and engineers’ appointments
•Answering telephone calls and dealing with the customers re: their orders
•Doing all paper works like copying documents and incoming/outgoing faxes for filing, making quotations, invoices and sending faxes
•Distributing and posting mails; also sending courier packages
•Updating the Expenses and Receivables everyday
•Making follow-up calls for clients/companies for their payments
•Handling schedules of orders and delivery
•Preparing payments for employees’ salary, monthly dues & expenses of the company
and for the supplier of materials
Extracting blood specimen and prepare for testing
•Responsible in doing all routine test in Hematology, Biochemistry and Microbiology
•Prepare reports and give to the Patient’s Attending Doctor
•Attending to patient’s need through telephone inquiry or walk-in patients.
•Assisting the Doctors if no available nurse on that moment