Senior Finance and Admin Officer
Development Association for self-reliance, Communication and Health (DASCOH)
Total years of experience :22 years, 1 month
Core Responsibility:
Carrying out all sorts of financial activities according to the policy and procedure.
Overseeing the overall administration keeping touch with Head Finance and Administration and Chief Executive Officer.
Conducting monitoring and physical verification of finance and admin related activities of UP’s and PNGO’s.
Preparing and submitting financial report as per project / organizational need.
Communicating with audit farm for annual external audit and facilitate project audit in line with donor and NGOAB requirements.
Prepare necessary documents for NGOAB.
Visit partner organizations and identify training requirements for partner (PNGO and Union Parishad) finance staff and provide required training and facilitate the training session and coaching towards the partners' finance.
Arrange and facilitate training for UP bodies on PPR, PPA and Local government Act.
Preserving necessary documents based on finance and admin.
Carrying out all responsibilities assigned by the supervisor as required by the project / organization.
Outputs
Smooth controlling of finance and admin areas.
Financial report as per need.
Ensure procurement process maintaining Public Procurement Rules and Public Procurement Act of Bangladesh
Annual training plan for the staff development based on annual appraisal.
Smooth operation of audit and review audit.
Established standard asset and stock management
Key relationship:
Reports directly to HFA. He can directly communicate with HFO/CEO for technical clarity and guidance and maintain information flow. Maintain linkage with Project Manager, Team Leader Training, Team Leader ME, RMO, WQMO, TO, HPO, FO etc.
Financial:
Check bills; prepare vouchers, prepare monthly payroll, maintain books of accounts and petty cash.
Assist Head Finance and Administration in yearly budget preparation.
Prepare monthly/Quarterly financial report/statement and fund request with related documents to Donor and fund disbursement to UP and PNGO.
Use accounting software (TALLY).
Prepare yearly procurement plan and procured as per plan maintaining organizational procurement procedure for repair, maintenance, stationery and fixed assets.
Prepare relevant document and facilitate in external audit.
Financial monitoring and internal audit at PNGO, Union Parishad, Community Based Organization (CBO) and Community Resource Person (CRP) level.
Administration:
Liaising with different NGOs/development agencies/government Organizations.
Provide logistics during training / orientation / workshop.
Maintenance of furniture and fixture and office equipment.
Maintain store (keep register, material receive and issue) and prepare yearly physical inventory report.
Maintenance of vehicle pool (repair, insurance, registration and mileage check).
Regular update staff files and assist in staff recruitment.
Ensure security arrangements (Security Company).
Provide all sort of support for internal and external visitors.
Assist in internal and external communication.
Conduct yearly appraisal for all staff.
And any other tasks may reasonably be assigned by the supervisor.
Contract & key relation ship:
Report to Donor, Country Representative, Chief Executive Officer, GOB, and Stakeholder at project area.
Kept daily financial transaction in accounting software (TALLY), Prepare & submit financial report to the board of directors timely by using (TALLY), L/C related works such as collect Quotation and Invoice from exporter, L/C opening to the bank; Loan A/c operates against L/C (PAD, LTR, MIB, MPI), Final payment against L/C etc, Proposal related works for Bank composite limit, Schedule & Tender related works, Monitoring ongoing Construction sites or projects (Warid Telecom) and finances them as when through GEN-TECH head office, Rajshahi, Maintains daily banking transaction, Work with external auditors in annual audit. Proper Maintenance of Furniture & Fixtures, Vehicles, Electrical equipments of the company.
Financial:
Supervise all aspects of accounting function and maintains accounting records of the project in accordance with NSDP F&A policies and government requirements;
Ensure that all financial records are maintained according to NSDP and audit standards, including bank receipts, disbursement register, invoices, bank vouchers, bank statements, petty cash vouchers.
Ensure that ledger and bank statements are reconciled monthly;
Prepare quarterly Grantee Financial Report (GFR) and Monthly Financial Report (MFR) and send it to NSDP/Dhaka office in time.
Assist Project Director in responding to Audit comments and implementing Audit recommendations/Corrective Action Plan (CAP);
Make periodic visit to clinics and necessary support to subordinate staff in maintaining accounts at clinic level and check salary register is updated and match with bank book/register.
Assist Project Director in preparing and analysis budget, keeping track of revenue generation fund and generate reports.
Analysis of expenditure compared with budget on monthly basis;
Frequently regular monitoring F&A activities of clinic and HQ;
Disburse funds to cost center managers and Issue petty cash to static clinics and review petty cash reports;
Review periodically pricing policy in the light of cost recovery objectives.
Ensure preparation of monthly payroll and staff salary;
Administrative:
Procurement of all goods and services as per budget provision and NSDP guideline for the project;
Establish working relationship with GOB on logistic supplies;
Ensure FFE recording, physical inventory and proper maintenance;
Establish and maintain relationships with landholders of rented premises;
Assist subordinate staff for maintaining various register/files and provide orientation to them in this respect.
Keep contact with NSDP Grants management section on weekly/bi-weekly and response immediately if they need any information.
Same as Finance and Admin Manager.
Acually my bachelor degree completed in 2006 and got 3rd class. To improve my result I attend the 1998 exmination and improved accordingly.