Purchasing Executive
United Feed Company
Total years of experience :14 years, 5 Months
Manage regional clearing activities by assuring adequate processing, authorization, and validation of Information/documentation. Oversee all aspects of freight routing/shipments to take corrective action by analyzing imports tracking sheets and all information of products while coordinating with agents/suppliers to accelerate delivery. Collaborate with clearing agents and customs by overseeing receipt of goods in central warehouse to increase smooth work flow. Perform forecasting analysis to ensure processes according to best practices, while conducting meetings with merchandising department to examine sales forecasts and inventory coverage. Co-operate with retail and merchandising departments and evaluated demand requirements to reflect changes in SKU forecast level.
Key Accomplishments:
. Designed systems and processes required to achieve inventory and service level goals and maintained scorecards pertaining to stock holding by 99.9%.
. Resolved claims by co-operating with suppliers and insurance department while communicating with finance department for payments and expenses of shipment.
. Organized all imports/exports record in accordance with both SFDA and Saudi Custom’s rules and Regulations while monitoring of letters for SFDA and customs and delivery of IBRCS.
Pharma division. My roles and responsibilities were to:
•Handling the regional clearing activities.
•Ensuring adequate processing, authorization and validation of information/documentation.
•Reviewing and updating imports tracking sheets, and all information regarding products and suppliers.
•Monitoring freight routing and shipments from point of origin to destination, and takes corrective measures with suppliers/agents to expedite delivery.
•Supervising closely the receipt of goods in the central warehouse.
•Coordinating with clearing agents and customs in order to maximize clearance efficiency in terms of time and quality.
•Raising claims and following up on them with suppliers and insurance department.
•Coordinating with finance department for payments and expenses of each and every shipment.
•Attend internal/external trainings and meetings.
•Maintains required record keeping for all imports/exports, compliant with both SFDA and Saudi Customs law.
•Issuance of IBRCS and undertaking letters for SFDA and Customs.
•Design and generate monthly statistical forecast.
•Conduct current and future forecasting analysis, ensure that processes and methods followed are based on the best practice.
•Measure the forecast accuracy.
•Control inventory targets approved by management to guarantee the right coverage in order to avoid sales loss or over stock situations.
•Assemble and analyze all data pertinent to create sales forecast according to different layers of analysis historical sales, market trends, seasonality, advertisements and assortment variation for each Channel.
•Make recommendation of inventory targets adjustments based on changes in demand and market trends.
•Organize forecast and inventory planning meetings with Merchandising Department to review sales forecasts and inventory coverage.
•Evolve and maintain documentation and standard operating procedures for demand planning processes and systems.
•Moving near expiry items in to the expiry sub inventory and follow up with the supplier for the destruction.
•Evolve and maintain documentation and standard operating procedures for demand planning processes and systems.
•Prepare reports, communicate forecast and inventory measurements to the management (forecast accuracy, inventory plan vs. targets).
•Develop systems and procedures required to meet service level and inventory objectives.
•Constant interaction with Retail and Merchandising Departments and assessment of demand requirements to reflect changes in SKU forecast level (particularly for top seller).
in Procurement Department as a Purchasing Officer. My roles and responsibilities were to:
•Ensure competent quality execution of all regular purchasing duties and administrative works
•Maintain, complete & update purchasing records/data and pricing in the system.
•Prepare reports and summarize data including sales report and book value.
•Schedule store visits and conduct competitor survey.
•Execution and monitoring of all regular purchasing duties.
•Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
•Assist in managing and following up overseas orders.
•Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.
•Coordinate with suppliers to ensure on-time delivery
•Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
•Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
•Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
•Purchase and issue order in accordance to specification.
My roles and responsibilities are to:
•To respond quickly and efficiently to all in-coming sales enquiries, by telephone, fax and
Email, preparing brochures as required.
•To follow up all enquiries, preparing proposals where necessary and facilitating show rounds
with potential clients to show them our facilities.
•Contracting bookings and raising invoices.
•Co-ordinating all details for the client, including food and beverage, AV equipment,
entertainment, themes etc.
•Promotion of our facilities to new and existing clients through a pro-active approach.
•Responding to and co-ordinating all internal meeting requests.
•Works closely with all the associates to ensure a positive work environment.