Guest Relations Coordinator
Doha Film Institute
Total years of experience :5 years, 2 months
Under supervision of the Standard Patient Trainer (CSC), coordinate logistical and administrative aspects of the CSC operations including the Standardized Patient (SP) Program and all other clinical assessment-related activities.
• Provide administrative support to the CSC, including screening, logging and prioritizing incoming mail and supplies, arranging meetings, screening and arranging appointments, and maintaining a secure filing system. Assist in the preparation of calendars and scheduling. Prepare reports, correspondence and presentations for the Director. Create templates for planning, procedural and tracking documents. Interface with faculty and staff as necessary regarding scheduling, logistical session planning and project planning to achieve program goals and objectives.
• Maintain accurate inventory of supplies and equipment for the CSC for use of the CSC for teaching and evaluation purposes including room scheduling, equipment and supplies requisition, IT set-up and support, catering and signage. Coordinates inventory of supplies and equipment for the CSC. Ensures proper maintenance of the CSC facilities.
• Prepare materials for each SP encounter session (assignments, handouts, checklists, evaluations). Assist SP Trainer in preparation of materials for SP training sessions.
• Track expenses and maintains financial records for the CSC. Ensure that SPs are properly documented with Human Resources. Oversee SP time sheets, payment schedules and payroll preparation. Handles cash and related payments, verifies accuracy of receipts. Assists with preparation of CSC budget.
• Utilize the Clinical Skills Training and Evaluation (CSTE) software or equivalent for appropriate CSC applications including maintenance of case files, SP databases, session blueprinting, student performance records, and quality assurance reports. Collects and compiles statistical information from CSTE and other sources and assists CSC Director with preparation of reports. Liaise with CSTE vendor to ensure timely resolution of operational problems, acquisition of system upgrades, and staff training.
• Assist in the development and maintenance of promotional materials for the CSC, e.g. brochures, handouts, website, etc.
• Assist the CSC as appropriate with educational and research activities.
• Performs other related and similar tasks as directed.
Coordinate assigned programs and activities (examples: student registration, attendance issues, site in-service day activities, substitutes, travel/accommodations and etc.) for the purpose of delivering services in conformance to establish district guidelines.
Inform Administrators and Counselor of possible student credit deficiencies and/or unusual placement for the purpose of student success
Interpret transcripts and school records of incoming students for the purpose of ensuring their conformance with district grading, curriculum and course credit systems
Maintain a cumulative student folder which includes school records, withdrawal grades, immunization records, legislative information and emergency information
Maintain master school schedule (Lower Elementary, Upper Elementary, and Middle and High School)
Perform enrollment and unenrollment activites on the automated Student Information System
Prepare documents (examples: student lists, transcripts, graduation/drop out reports, ethnic reports, religion reports, course enrollment, programs, bulletins, reports, memos, letters and etc.) for the purpose of documenting activities, provide written reference and conveying information
Process requests from students, other district schools, colleges and universities for the purpose of providing requested information
Respond to inquiry of staff, other educational institutions, public, parents, students for the purpose of providing information and/or direction
Serve as resource to employees and/or organizations for the purpose of interpreting and conveying appropriate procedures required for district operations.
Support assigned school personal for the purpose of ensuring efficient operation of the site
Attend monthly Parent Advisory Committee and AFG (Academic for Growth) Committee meetings, maintain minutes of the meetings and circulate a copy to the necessary personnel.
Manage school events
Internship done in AC Nielsen: Worked under a Research Executive Following were the projects I worked on: o NCB – Understanding Triggers and barriers of affluent customers in KSA – Setting up of the project and analysis o Pepsi – Concept Testing for Chipicoa in KSA Wrigley's – Understanding usage and attitude of consumers towards chewing gums in KSA and UAE o Dettol – Concept Testing for Hand Sanitizers and Sensitive Bar soap in KSA o Islamic Bank – Understanding banking behavior of consumers in Qatar o Almarai – Understanding Awareness Levels of Lactose Intolerance amongst consumers in KSA and UAEs
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